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Budget Pooling1  Budget: A planning Tool. It is not cash or real money. In other words, a budget is an organizational plan stated in monetary terms.

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Presentation on theme: "Budget Pooling1  Budget: A planning Tool. It is not cash or real money. In other words, a budget is an organizational plan stated in monetary terms."— Presentation transcript:

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3  Budget: A planning Tool. It is not cash or real money. In other words, a budget is an organizational plan stated in monetary terms.  Pooling: Refers to the grouping together of resources. Budget Pooling2

4 BBudget Pooling = Budget + Pooling: Grouping together budget funds (resources) to help with the administrative process in PantherNet. 3

5  Organizational Unit (Org Unit): is a sixteen digit number designed to make a department/division unique within the college. Example: (BIOLOGY - A&P) Budget Pooling4

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8  General Ledger Code (GL Code/GLC): is a five digit number that describes an item or service the department or division is purchasing. Example: Educational Materials & Supply Budget Pooling7

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11  Capital Outlay GL codes will not be budget pooled.  Capital Outlay GL Codes will still show individual available balances.  Budget Transfers will still be needed to move budget funds from one org unit to another. Budget Pooling10

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13  Practically eliminates the need for budget transfers within a specific Org Unit.  Except for capital outlay GL codes, line items will not show an available balance.  The available balance for pooled current expense GL codes will appear in GL code  The available balance for pooled travel expense GL codes will appear in GL code Budget Pooling12

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15  Never use GL code or when entering a transaction. This is strictly for budget pooling ‘display’ purposes.  Only GL codes that have been used are displayed on your PantherNet screen BUT ALL GL codes are available to use.  Finance Tools and Resources web page. Finance Tools and Resources Budget Pooling14

16 Contact Us: PPam Harrison, or JJane Mills, or Budget Pooling15 Questions

17 Budget Pooling16 We have designed some web-based reports using Microsoft SQL Server (a data management and analysis application) in order to help you access important PantherNet financial information. Most PantherNet Finance users have these reports available for use by going to Campus User Reports. Deans and Provosts will have access to some additional information by going to Monthly Expenditure Reports. Any of these reports can be easily exported to Excel or PDF format.Campus User ReportsMonthly Expenditure Reports

18 Budget Pooling17  PantherNet User Profile  PO Encumbrances For: User  Org Unit Income and Expense  Monthly Accumulations For Org Number  Organizational Codes Table  GL Codes Table  Payroll/HR Budget Positions By Org Number

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