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The Sweet Sixteen Rules of Writing E-mails. As always, lead with your conclusion, rephrasing questions with your first sentence.

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Presentation on theme: "The Sweet Sixteen Rules of Writing E-mails. As always, lead with your conclusion, rephrasing questions with your first sentence."— Presentation transcript:

1 The Sweet Sixteen Rules of Writing s

2 As always, lead with your conclusion, rephrasing questions with your first sentence.

3 Keep it short: The presumption is 150 words or less. Rules of Writing s

4 Write in proper English, no jargons, or text language. Rules of Writing s

5 Make sure you address the recipient correctly. Example: Mr. Jackson Ms. Tomas Dr. Maarcel Rules of Writing s

6 Use exclamations points and bold lettering “very carefully”. These come across as “yelling” when used over s. So make sure and don’t do it! Rules of Writing s

7 Play it straight. Keep work work related. Rules of Writing s

8 In case you are sending a short message or simple reply, less than 20 words, use EOM (End Of Message) at the end of your subject line heading. Example: Subject: Yes I’ll be there. EOM Only do this with there is nothing for the body. Rules of Writing s

9 Make sure you heading summarizes the subject of the . Rules of Writing s

10 Assume unknown readers. Rules of Writing s

11 Think before you send. Rules of Writing s

12 Because the Internet has virtually obliterated the notions of confidentiality and privilege, be careful about what you put in writing. Rules of Writing s

13 If you’re writing anything privileged, confidential, inflammatory, or contentious, put the names of the recipients into the “To” box last, after everything has been checked and edited. Rules of Writing s

14 Beware the “reply all” button. Rules of Writing s

15 When writing an to a large group, keep your language gender neutral. Rules of Writing s

16 Use An Signature. Always close your s with your name. Creating a formal signature is the most professional approach. Limit your signature to your name, website link, company name, and phone number. Use An Signature. Always close your s with your name. Creating a formal signature is the most professional approach. Limit your signature to your name, website link, company name, and phone number. Rules of Writing s


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