1. The Sweet Sixteen Rules of Writing E-mails

2. As always, lead with your conclusion, rephrasing questions with your first sentence.

3. Keep it short: The presumption is 150 words or less. Rules of Writing E-mails

4. Write in proper English, no jargons, or text language. Rules of Writing E-mails

5. Make sure you address the recipient correctly. Example: Mr. Jackson Ms. Tomas Dr. Maarcel Rules of Writing E-mails

6. Use exclamations points and bold lettering “very carefully”. These come across as “yelling” when used over e-mails. So make sure and don’t do it! Rules of Writing E-mails

7. Play it straight. Keep work e-mail work related. Rules of Writing E-mails

8. In case you are sending a short message or simple reply, less than 20 words, use EOM (End Of Message) at the end of your subject line heading. Example: Subject: Yes I’ll be there. EOM Only do this with there is nothing for the e-mail body. Rules of Writing E-mails

9. Make sure you heading summarizes the subject of the e-mail. Rules of Writing E-mails

10. Assume unknown readers. Rules of Writing E-mails

11. Think before you send. Rules of Writing E-mails

12. Because the Internet has virtually obliterated the notions of confidentiality and privilege, be careful about what you put in writing. Rules of Writing E-mails

13. If you’re writing anything privileged, confidential, inflammatory, or contentious, put the names of the recipients into the “To” box last, after everything has been checked and edited. Rules of Writing E-mails

14. Beware the “reply all” button. Rules of Writing E-mails

15. When writing an e-mail to a large group, keep your language gender neutral. Rules of Writing E-mails

16. Use An Email Signature. Always close your emails with your name. Creating a formal signature is the most professional approach. Limit your signature to your name, website link, company name, and phone number. Use An Email Signature. Always close your emails with your name. Creating a formal signature is the most professional approach. Limit your signature to your name, website link, company name, and phone number. Rules of Writing E-mails