Presentation on theme: "PROJECT MANAGEMENT Presented to the State of Florida January 29, 2015."— Presentation transcript:
PROJECT MANAGEMENT Presented to the State of Florida January 29, 2015
2 STATE OF FLORIDA GOALS OF PROJECT MANAGEMENT FLEXIBILITY QUALITY SERVICE TIMELY DELIVERY COST SAVINGS RISK MITIGATION
3 STATE OF FLORIDA PROCESS OVERVIEW Your advocate from concept to completion..
4 STATE OF FLORIDA DELIVERY APPROACH Preliminary scope of the project, range of services, budget and overall timeline are developed. Review of proposed Leases/Work Letter, Letter of Intent (LOI), test fit plans. Create master budget for ALL costs to help show Client what their overall project spend will be, and help structure the deal on their behalf. Project Initiation When to use Project Management.
5 STATE OF FLORIDA DELIVERY APPROACH Submit Requests for Proposals (RFP’s) to Architects/Engineers/Consultants, assist in selection and prepare contracts. Manage the Designer to ensure Client’s expectations are met, but also that the Designer is held accountable for design and scope creep is prevented. Anticipate issues that may come up with design that impact the work letter/lease as Client works through headcounts, storage needs, etc. Planning (Pre-Construction) Create a communication plan leveraging proprietary technology to keep stakeholders informed during the process.
6 STATE OF FLORIDA DELIVERY APPROACH Construction Process Your Project Manager will monitor the construction of your space through every step of the process. Ensure construction workmanship meets Client standards. Update Client regularly on budget and schedule, as well as provide Executive Reports (with pictures, etc.), if desired. Coordinate all vendors. If/when conflicts arise in the field, think outside of the box and present solutions to the Client. Organize Punch List inspection with the Client, the Landlord or REM, General Contractor and Architect. Confirm issuance of Certificate of Occupancy (COO) and document date of Substantial Completion. Verify all punch list work is completed with written acceptance of space from Landlord and Client.
7 STATE OF FLORIDA Project Close-Out DELIVERY APPROACH Manage Close-Out of all contracts. Reconcile final project costs against project budget with the and issue to Client and/or Landlord. Verify all final/unconditional lien releases are received. Ensure that general contractor issues Closeout/Owners Manuals that may include COO, copies of all as built drawings, sketches, equipment data sheets and all warranties for installed equipment.
8 STATE OF FLORIDA Move Management (Runs concurrently) DELIVERY APPROACH Establish move criteria with the Client. Develop move schedule. Lead process to select a moving company. Develop personnel and equipment move tools for the Client. Onsite supervision during actual move and 1st day of business. Strong relationships with multiple movers to guarantee competitive pricing and good service. Liquidation of unwanted assets. Close-out Move Vendor Contract and Equipment/Furniture Installation Contracts.
9 STATE OF FLORIDA PROCESS AND PROCEDURES Enhanced employee job satisfaction More efficient onboarding processes Consistency of service delivery Process guide to drive efficiency Rapid onboarding of new team members Deliverables, tools and templates BEST PRACTICES Value Engineering Opportunities Communication Protocols Technology Interface BEST PRACTICES Value Engineering Opportunities Communication Protocols Technology Interface
10 STATE OF FLORIDA TECHNOLOGY AND TOOLS Key Benefits of Project Insight Include… Site-specific document management Schedule management Budgeting and contract management Action items Project and program reporting Integration Capabilities Web-based PJM technology platform for tracking projects in process and results Designed to improve collaboration between project managers, team members, vendors, clients, and partners Enables real-time team collaboration and access to project information Integrated with Playbook processes
12 STATE OF FLORIDA Office CASE STUDIES Deutsche Bank Jacksonville, FL 5 Buildings/50,000 SF Each Managing and coordinating vendors, commissioning agents and facility managers. The scope ranges from the reconfiguration of a single room to an entire 50,000 SF building. Darden Corporate HQ Orlando, FL 50 Acre Site LEED™ Gold Office/Retail/Restaurant
13 STATE OF FLORIDA Retail CASE STUDIES Publix 45,000 SF Demolition of current location and ground- up construction of new store Mangos Tropical Café Orlando, FL 53,721 SF, plus TI for the neighboring tenant of 8,537 SF High level budget containing complex components of demolition, space planning and infrastructure, FF&E, A/V and custom art work, IT $18 Million
14 STATE OF FLORIDA Hospitality CASE STUDIES Mizner Country Club Boca Raton, FL Upgrades to the Palazzo Entry, Bar and dining areas, kitchen and food preparation areas. New construction of state-of- the-art fitness facility, teen room, game room and tennis court. $10 million Saint Andrews Country Club Boca Raton, FL 67,748 SF $15 million renovation of an existing Clubhouse and site amenities including 3 new pools, spa Kid’s Recreation Room, Bathhouse and 3 new fountain features Waterton Residential Fort Myers, FL Oversight of build out of additional units, lobby renovation and various other capital projects as needed. Evaluation of feasibility of vacant land parcel Evaluation of potential build-out of storage area
15 STATE OF FLORIDA GCS Accounts CASE STUDIES Florida Power & Light 4,000,000 SF 1,100 Buildings National Dedicated Staff As Needed National Account Tyco National Account