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Oracle Real Estate Management “The workplace represents a large portion of an enterprise's overhead cost, second only to labor costs.” -Gartner, Drive.

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Presentation on theme: "Oracle Real Estate Management “The workplace represents a large portion of an enterprise's overhead cost, second only to labor costs.” -Gartner, Drive."— Presentation transcript:

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2 Oracle Real Estate Management

3 “The workplace represents a large portion of an enterprise's overhead cost, second only to labor costs.” -Gartner, Drive Value Through Workplace Change, Michael Bell, 16-January-2003 Why is Real Estate Management Important?

4 The Real Estate Market Oracle Real Estate Management

5 EVERYBODY has real estate Entities that lease, own,or manage buildings or facilities that they lease, own, or manage Who do we define as the Real Estate Market?

6 Real Estate Market by Segments  Tenants – May sublease acting as landlord – Segmented by industry  Building Owners – Buy and sell properties – Segmented by industry – May outsource management of properties  Developers – Construct from ground up – May manage or outsource  Property Management Companies – Don’t own or lease anything – Provide real estate management as a service – May act on behalf of Building Owners, Tenants, or both  Brokers – Facilitate real estate transactions between buyers and sellers

7 Real Estate Market by Industry Other Retail/Franchise Commercial Real Estate Healthcare Comms/ Utilities General business Manufacturers Professional Services Retail store Quick service/Fast Food Banks/Insurance Investment Real Estate Banks/Insurance Developers Hospitals Healthcare Services HMOs Wireless Carriers Wireline Carriers Power/Water/Gas Government Army Housing Property Administration Military Stores Higher Education Campus Management Dormitories Investment Real Estate CORPORATEREALESTATECORPORATEREALESTATE

8 Market Trends  Entities that manage real estate are finally starting to embrace technology  Consolidation of software providers is causing concern  Many of the incumbent solutions built on old technology and don’t have the capital to stay current  Current economics forcing them to manage their real estate holdings and commitments better

9 Markets for Oracle Property Manager  Corporate Real Estate – Large, multi-national – Telecommunications  Commercial Real Estate – REIT’s – Developer/Owners  Retail Real Estate – Fast Food/Chain Restaurants – Banks/Insurance Companies

10 Corporate Real Estate  Existing EBS Customers – Most of the setup already done – Fold real estate transactions into existing business process  Space Management – Understanding current utilization of space to drive economic utilization of space  Landlord Functionality – Supports subleasing of under utilized space  Integration with Enterprise Asset Management – Natural extension of managing space – Integration to Supply Chain

11 The Oracle Real Estate Management Solution Footprint Oracle Real Estate Management

12 Major Functions of Real Estate Construction Management Lease Administration and Space Management Facilities Management Sales and Marketing/ Deal Management Procurement

13 Construction Management Lease Administration and Space Management Facilities Management Sales and Marketing/ Deal Management Oracle Real Estate Management Oracle Projects Site Selection Construction Leasehold Improvement Build Out Rebilling Demolition Oracle Property Manager/ Oracle Financials Lease Execution Milestones Rent Calculation Transaction Processing Space Administration Oracle Enterprise Asset Management Facilities Requests Maintenance Requests Predictive Maintenance Compliance Oracle Sales/ Oracle Marketing Contact Management Deal Tracking Collaborative Negotiation Collateral Management Procurement

14  Financials – Oracle Financials – Oracle iReceivables – Oracle Advanced Collections – Oracle Financial and Sales Analyzer – Oracle Internet Expenses  Maintenance Management – Oracle Enterprise Asset Management  Projects – Oracle Projects – Oracle Project Billing – Oracle Project Collaboration Oracle Real Estate Management  Manufacturing – Oracle Discrete Manufacturing  Procurement – Oracle Purchasing – Oracle iProcurement – Oracle Sourcing – Oracle iSupplier Portal  Sales – Oracle Sales Online  Marketing – Oracle Marketing  Service – Oracle iSupport – Oracle TeleService – Oracle Field Service

15  Financials – Oracle Financials – Oracle iReceivables – Oracle Advanced Collections – Oracle Financial and Sales Analyzer – Oracle Internet Expenses  Maintenance Management – Oracle Enterprise Asset Management  Projects – Oracle Projects – Oracle Project Billing – Oracle Project Collaboration Solutions by Perspective - Landlord  Manufacturing – Oracle Discrete Manufacturing  Procurement – Oracle Purchasing – Oracle iProcurement – Oracle Sourcing – Oracle iSupplier Portal  Sales – Oracle Sales Online  Marketing – Oracle Marketing  Service – Oracle iSupport – Oracle TeleService – Oracle Field Service

16  Financials – Oracle Financials – Oracle iReceivables – Oracle Advanced Collections – Oracle Financial and Sales Analyzer – Oracle Internet Expenses  Maintenance Management – Oracle Enterprise Asset Management  Projects – Oracle Projects – Oracle Project Billing – Oracle Project Collaboration Solutions by Perspective – Tenant  Manufacturing – Oracle Discrete Manufacturing  Procurement – Oracle Purchasing – Oracle iProcurement – Oracle Sourcing – Oracle iSupplier Portal  Sales –Oracle Sales Online  Marketing –Oracle Marketing  Service – Oracle iSupport – Oracle TeleService – Oracle Field Service

17 Identify site candidates for lease or purchase Review and approve acquisition Track costs & progress of construction projects Schedule resources (labor, materials, equipment) Service facilities and assets Meet financial obligations (e.g., lease payments) Track individual and aggregate site profitability Determine whether to keep or close site Site Selection & Acquisition Operations and FacilitiesManagement Site / Asset Disposal ConstructionManagement Streamline Real Estate Management

18 Site Selection and Acquisition  Site Selection – Planning next store opening or office opening or relocation – Intensive data analysis  Acquisition – Opportunity management from a Landlord perspective – Project management from a Tenant perspective Oracle Products Oracle Sales and Financial Analyzer Oracle Discoverer Oracle Daily Business Intelligence Oracle Sales Online Oracle Marketing Oracle Projects Oracle Project Collaboration Oracle Financials Oracle Internet Expenses

19 Deal Management Expedite Time to Lease with Collaborative Negotiation Track Opportunities Track Opportunities Collect Cost Execute Market Market Create Collateral Property brochures Websites Market Property Lease spaces or entire properties Leverage contacts Manage Opportunities Track progress of deal Share among team members Close the Deal Collect signatures Begin abstraction into Oracle Property Manager Opportunity Costs Site inspection Travel costs Build Relationships Capture history of all interactions Use in positioning on next opportunity or opportunity with same entity Negotiate Virtual Collaboration Share documents and drawings Version track living documents Build Collateral

20 Construction Management  Corporate and Retail/Franchise – Leasehold improvements – Refurbishments – Store build outs  Commercial Real Estate – Building construction Oracle Products Oracle Financials Oracle Projects Oracle Project Collaboration Oracle iProcurement Oracle Purchasing Oracle Sourcing Oracle iSupplier Portal Oracle Discrete (Project) Manufacturing

21 Operations and Facilities Management  Operations – Financial management – Lease execution – Space management  Facilities Management – Facilities request execution – Preventative maintenance Oracle Products Oracle Financials Oracle Property Manager Oracle iReceivables Oracle Enterprise Asset Management Oracle Projects Oracle Project Collaboration Oracle Purchasing Oracle iProcurement Oracle iSupplier Portal Oracle iSupport

22 Comprehensive Property Management Improve Lease and Space Administration Create Lease Transact TransactMonitorAnalyze Assign Assign Set Terms Capture property info Establish contract Allocate Space Assign tenants Partition floor space Pay & Receive Create transactions Automate approvals Summarize Determine utilization Calculate profitability Track Milestones Identify key dates Send alerts Maintain & Leverage Capture performance and changes to terms Use for future decisions & negotiations Execute Take Action Exercise options Ensure compliance

23 Facilities Management Solution  Enterprise Asset Management – Self-Service Work Request – Extension of eAM  Customer Relationship Management – Oracle iSupport – Oracle TeleService – Oracle Field Service

24 Site/Asset Disposal  Corporate – Excess capacity – Consolidation opportunity  Retail/Franchise – Under performing stores – Unused store fixtures  Commercial – Low profitability – Consistently high vacancy rates Oracle Products Oracle Financials Oracle Property Manager Oracle Discoverer Oracle Sales and Financial Analyzer

25  Financials – Oracle Financials – Oracle iReceivables – Oracle Advanced Collections – Oracle Financial and Sales Analyzer – Oracle Internet Expenses  Maintenance Management – Oracle Enterprise Asset Management  Projects – Oracle Projects – Oracle Project Billing – Oracle Project Collaboration Oracle Real Estate Management  Manufacturing – Oracle Discrete Manufacturing  Procurement – Oracle Purchasing – Oracle iProcurement – Oracle Sourcing – Oracle iSupplier Portal  Sales – Oracle Sales Online  Marketing – Oracle Marketing  Service – Oracle iSupport – Oracle TeleService – Oracle Field Service

26 Oracle Real Estate Management Key Value Propositions  Optimize construction execution keeping projects on-time and on-budget  Reduce administrative costs by automating lease execution and optimizing space utilization  Lower maintenance cost with efficient work order and preventative maintenance execution  Provide data transparency through a single repository of real estate activity data

27 Oracle Property Manager Functional Update

28 Oracle Property Manager  Property Definition  Space Management  Lease Administration  User Definable Billing and Payment Terms  Rent Increases  Variable Rent  Recoveries  Full Integration to Receivables and Payables

29 Recoveries  Oracle’s term for our support of Common Area Maintenance (CAM) functionality  Open design to accommodate any recoverable expense  Integration to Oracle General Ledger but also supports other expense sources  Solidifies our footprint for Commercial Real Estate Management

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34 Recoveries Value Propositions  Automates process of CAM billing and reconciliation  Minimizes errors throughout the recovery calculation  Ensures complete recovery of all CAM and other expenses through integration with Oracle General Ledger

35 Dynamic Location Naming  User Definable Labels – Building – Floor – Office – Land – Parcel – Section  Addresses needs across markets – Retail  Mall – Level – Unit – Communications  Site – Tower – Area

36 Date Effective Space Definition  Supports markets that offer or manage flexible space  Allows for definition of prospective or future space  Provides robust data model for sophisticated spaces planning and reporting

37 Oracle Property Manager Key Value Propositions  Reduce operating costs by automating lease execution  Minimize contractual and financial risk with Milestone Management  Identify cost savings/revenue opportunities with Space Administration capabilities  Provide data transparency through a single repository of lease activity data

38 Oracle Property Manager Current Initiatives

39 Real Estate Daily Business Intelligence Role Oriented Page Key Performance Indicators Links to Drill- Down Reports Management Summaries

40 CAD Capabilities - Autodesk  Available NOW!  Effort to “standardize” integration between Autodesk and E-Business Suite – White Paper on integration – Reusable templates  Starting with Oracle Property Manager data but will include Oracle Enterprise Asset Management data as well  Public Views created and supported by Oracle Development

41 Real-Time CAD Integration

42 170 Systems Initiative  170 MarkView Document Management and Imaging System™ – The 170 MarkView Document Management and Imaging System™ enables businesses to capture and manage 100% of their information online, regardless of its original source or format.

43 170 Systems Initiative  Proposed Solutions – Image of lease document available during lease abstraction – Intelligent linkage between Reference field and specific place within the lease document – Electronic audit package distribution as support for Recovery (CAM) calculations – Automation of lease abstraction process

44 Oracle Property Manager Customers

45  Many Customers Live, Implementing, or Planning Implementations  Across Many Industries – Commercial Real Estate – REIT – Retail/Restaurant – Services – Telecom – Financial Services – Healthcare Oracle Property Manager Customers – New Zealand – Philippines – Qatar – South Africa – Spain – Taiwan – United Arab Emirates – United Kingdom – United States – Venezuela – Australia – Canada – Denmark – France – Hong Kong  Spanning Multiple Countries – High Tech – Manufacturing – Public Sector – Ireland – Japan – Korea – Kuwait – Mexico

46 Oracle Property Manager CAB  Members – Cross Industry representation – Landlord and Tenant representation  Meetings – Physical meetings every 6 to 8 months – Virtual meetings in between  Activities – Enhancement prioritization and voting process – Regular correspondence with Product Analysts – Beta testing engagements – Co-Development opportunities

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