Presentation on theme: "1.What is a Letter? A letter is a from of written communication between two persons or two parties on a particular topic, matter, issue, incident, etc."— Presentation transcript:
1.What is a Letter? A letter is a from of written communication between two persons or two parties on a particular topic, matter, issue, incident, etc. It serves the purpose of documentation as well. 2. Types of Letter:- Broadly speaking, there are two types of letters, namely: Informal letters and Formal letters. (a) Informal Letters: These letters are written to friends, relatives, members of the family, and close acquaintances.
(b) Formal Letters: Such letters include official letters, Business letters, Letters of Application, Letters to the Editor, etc. 3. Format of a Letter: Every letter consists of the following parts: (a) Writer’s address: it is placed at the top right of the page. (b) Date: It is placed below the writer’s address. (c) Salutation: It varies depending on the nature of relationship between the addressor (the writer). It starts from the left margin of page.
(d) Body of the letter: The content matter of the letter may be divided into paragraphs according to the number of ides expressed. (e) The complimentary close or the subscription: Here, leave must be taken in a courteous manner, it is written at the bottom right of page. The complimentary close must match the salutation. (f) Writer’s signature and name: The writer must sign his name below the complimentary close followed by his name in full.
[Note: In a Formal letter, the name designation and address of the addressee must come before the salutation beginning from the left margin of the page.] 4.How to write a good Letter: (a)Arrange the ideas and facts in a logical and well-linked order. (b)Avoid clichés and hackneyed expressions. (c)Be precise and direct. Do not change paragraphs abruptly. (d)Ensure grammatical accuracy, correct spelling and appropriate punctuation.
(e) Make sure that the letter conveys the intended message clearly and the tone of the letter suits the particular type of the letter. 5.Essentilas of a good Letter: A letter is a direct address to the addressee. Hence,it must be appealing. The ideas must be original and relevant. Include your own viewpoints and opinions on the topic only where called for. A letter should be in correct English, and in a style that reflects your personality. A letter should have the most appropriate words, phrases and idiomatic expressions.
The sentences of a letter should be clear and precise. In official and commercial letters, jargon should be avoided as for as possible.
Format of Letter: (1)Adderss……………. ……………………….. (2)Date:………………… (3) To whom to be addressed: (4) preface: (5)Description of contents: (6)conclustion: signature:
(1) Write a letter to your father requesting him to help Your poor but bright classmate who is unable to pay his fees. 60,Mahalakshim society, paldi, Ahmedabad-380 007 2 nd july,2008 The class Teacher, Class x A …………. Ahmedabad.
Respected sir, I…………… From Cholera since 30 th june. The doctor has advised me take rest for ……… Due to my …….I will not be able to come to school to…………. Kindly grant me ……… leave. Thank you. Your obedient pupil, Rakesh mehta (Roll no.11)
(2) This is a latter of Rahim for celebrating the Independence Day in his school. Read it carefully and complete it by using the words given in the brackets. (chief guest, patriotism, held, unfurled, Independence Day, national anthem, delivered) 20 th August,2006 Dear Laxman, I hope you are fine with your family. With this latter, I would like to inform you about the celebration of the ……….in our school.
Early in the morning we got together on the school playground. Mr Patel was the…………. He………….the national flag. He ……….a nice speech and said about the feeling of pride and………..we saluted the flag, sang the ……… then we dispersed. A cultural programme was…… in our school in the evening. We enjoyed a lot on the last 15 th August. I hope you have also celebrated it at your school Your loving, Rahim.
(3) Hemisha mistry from 15, Sumangal society, waghodiya Road, Baroda wrote a letter to her friend about her visit to Saputara. Complete the following letter by filling in the blanks from the words given in the box. (Hemisha, Chandani, greenery, shopping- centre, atmosph 15, Sumangal Society, Waghodiya Road, Baroda. 15 th December, 2008
Dear, I got your loving letter but could not reply it as I went to Saputara for three days. It was the pleasure time when I was at Saputara. Saputara is a hill station of Gujarat. It is a well developed place. I found……….and joyful………..everywhere due to rainy season. I visited museum……….and many famous points. We enjoyed the rope-way riding, boating and horse riding there. We ate………fond of………… which is very famous in saputara. Indeed, three days are golden days for me. Convey my best regards to all at home.