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@talemetry University of California Irvine Medical Center: Success Story How UCI Medical Center Transformed Recruiting with Talent Generation.

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Presentation on theme: "@talemetry University of California Irvine Medical Center: Success Story How UCI Medical Center Transformed Recruiting with Talent Generation."— Presentation transcript:

1 @talemetry University of California Irvine Medical Center: Success Story How UCI Medical Center Transformed Recruiting with Talent Generation

2 Mike Vilimek Director, Product Marketing Talemetry Speakers Sachin Parthiban “Captain” HRIS University of California Irvine Medical Center Kerry Officer Product Manager, Integrations Talemetry

3 Disclaimer The intent of this presentation is not to promote specific solutions or products but only share personal experience and contains personal views and may not reflect the views of entire organization. The views and materials presented by the speakers may not fully represent the official views and facts of their respective organizations. Copyright © 2013 Talemetry, Inc. All rights reserved. 3

4 UC Irvine Health Comprised of the School of Medicine and the Medical Center Ranked No. 1 in Orange County and rated among the country’s best hospitals by U.S. News & World Report (13 years and counting) population (Med Center Only) with about 300+ hiring managers Healthcare employment market – highly competitive in OC Copyright © 2013 Talemetry, Inc. All rights reserved. 4

5 PeopleSoft 9.1 Implementation Prior to PeopleSoft 9.1 implementation, legacy employment system on MS Access with about 30K applicants annually Extended implementation (<12 months): Vanilla; live January 2011; change management challenges Copyright © 2013 Talemetry, Inc. All rights reserved. 5

6 Post Implementation Challenges Surge of site visitors Unintended consequences of online screening Bugs Bugs and Bugs: Consequences of not applying bundles Browser incompatibility issue Significant applicant issues: Drop off, incomplete applications and inadequate job search functionality Recruiter challenges: Missing applications and rising applicant calls External visibility: Incomplete indexing and restricted referrals Content hosting/management challenges Lack of branding and focused marketing Copyright © 2013 Talemetry, Inc. All rights reserved. 6

7 Solutions Proposed Copyright © 2013 Talemetry, Inc. All rights reserved. 7 1.Move to another ATS or go back to Access 1.Seek help from Oracle and apply bundles urgently 2.Complimentary Talent Generation solution

8 2. Seek help from Oracle and apply bundles urgently 3. Complimentary Talent Generation solution Strategy – Solutions 2 & 3

9 Copyright © 2013 Talemetry. All rights reserved. 9 FINANCIAL SERVICES HEALTHCARETECHNOLOGY HOSPITALITY/FOOD MEDIA/ENTERTAINMENT RESOURCES/ENERGY GOVERNMENT MANUFACTURINGREAL ESTATE RETAIL EDUCATIONSTAFFING Delivers a complete Talent Generation solution Integrated with your existing Oracle HCM system Helps organizations find, attract, and engage talent faster and more efficiently

10 Talent Acquisition Has Two Important Functions Talent Talent Generation External Internal

11 Applicant Tracking Systems Recruiting has fundamentally changed in the last five years. The center of value has shifted far away from the traditional applicant tracking systems that were seen as miraculous and work-enhancing 15 years ago. The ATS is the new HRMS: necessary but largely administrative. Copyright © 2013 Talemetry, Inc. All rights reserved. 11 Bill Kutik “Father of HR Tech Conference” The New War Gathering Over Recruiting Technology July 22, 2013

12 Talent Acquisition Process Copyright © 2013 Talemetry, Inc. All rights reserved. 12 Applicant Tracking System

13 Why Does Talent Generation Matter? Source: 2012 State of Recruiting Survey, Talent Technology Corp. WHAT ARE YOUR ORGANIZATION’S BIGGEST RECRUITING CHALLENGES? (where 1 = Easiest and 3 = Most Difficult) Finding good candidates 2.49/3 Lack of tasks 1.13/3 Filling positions fast 2.32/3 Dedicated hiring managers 1.82/3 Managing applicants 1.68/3 Sub-par job descriptions 1.56/3 Negotiating offers 1.51/3 Contacting candidates 1.48/3 Scheduling interviews 1.44/3 Reading resumes 1.43/3 Finding good candidates is the biggest challenge recruiters face

14 An ATS Was Not Designed for Talent Generation Copyright © 2013 Talemetry, Inc. All rights reserved. 14 Most traditional applicant tracking vendors have not met a strong demand for improved sourcing, searching, candidate relationship management, social channels, referral management and user experience. Thomas Otter, Gartner Inc. Predicts 2013: Nexus of Forces Alters Administrative ERP Outlooks, Gartner Inc., 21 November 2012 By year-end 2014, 70% of large organizations seeking recruitment marketing solutions will buy them from suppliers other than their current application tracking system or talent management vendor.

15 Talent Acquisition Has Two Important Functions Talent Talent Generation External Internal

16 A Complete Talent Generation Solution Talent External Internal

17 Talent Talent Generation External Internal Source & CRM Job Broadcast Career Sites Apply A Complete Talent Generation Solution Talent

18 Talemetry Integration Overview ** Deliver full code base and complete Integration solution that requires NO customer development, just loading and configuring. Single Integration to Talemetry with unlimited integrations to products, vendors and services relying on Talemetry’s technical team effort. The Talemetry PeopleSoft Connector consists of tools and technologies to exchange data between Talemetry and PeopleSoft. The integration technologies used are the PeopleSoft Gateway, Integration Broker messaging and Application Engine processing to exchange HR-XML standard SOAP/xml. (support ) The PeopleSoft processing logic is an enhanced copy of the “vanilla” Candidate, Pre-employment, JobBoard application packages used to push and pull data in TAM.

19 PeopleSoft Data Exchange Candidate Data (Apply Add-ins, Source & CRM, Apply Workflow) Feed applicant resume/CV data from external sources into PeopleSoft without manual data entry Includes: PeopleSoft Applicant, Resume Data, Job Openings, Referral Sources Pre-Employment / Screening Data (Apply 3rd Party) Feed pre-employment check results into PeopleSoft Candidate Data (Source & CRM) Index candidate data from within PeopleSoft to make it searchable in Talemetry Includes: PeopleSoft Applicant, Profile, Recruitment, Screening data User Data (Job Broadcast, Source & CRM) For authentication/single sign-on PeopleSoft operator id, PeopleSoft Role -> Talemetry Role mappings, NO password data sent List Table Data (Job Broadcast, Source & CRM, Career Sites) HR system data from PeopleSoft to Talemetry for supporting search filters, pick lists, etc. Job Requisition Data (Job Broadcast, Source & CRM, Career Sites) To push Job Openings and supporting details to Talemetry Connector Integrator

20 Create Dynamic, Engaging Career Sites

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22 Increase Job Visibility Jobs are fully indexed and searchable by both search engines and job board aggregators

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24 Copyright © 2013 Talemetry, Inc. All rights reserved. 24

25 Role Targeted Microsites Administrative/ClericalClinical Professional Executive Finance & IT Management Nursing Professionals Support Services Technician/Technologist Trades & Services

26 Smart Job Feeds from PeopleSoft Jobs created in PeopleSoft are automatically posted to the appropriate career site

27 Easy and Accurate Job Searches Copyright © 2013 Talemetry, Inc. All rights reserved. 27

28 Analytics to Determine Next Actions Copyright © 2013 Talemetry, Inc. All rights reserved. 28

29 Resume Parsing & Extraction Make it easy to apply Improve the candidate experience while increasing the number of applications Parse & Extract

30 The Results Increased job exposure Strengthened employer brand Improved application experience More productive use of Recruiters’ time Significant increase in qualified applicants Reduced external recruiting costs Reduced reliance on 3 rd party search agencies Reduced time-to-fill Increased quality of hire Copyright © 2013 Talemetry, Inc. All rights reserved. 30

31 “Talemetry enabled us to effectively doubled our number of qualified applicants and strengthened our employer brand while reducing external recruiting costs and time-to-fill.” Sachin Parthiban "Captain" PeopleSoft HCM Projects University of California, Irvine Medical Center Questions? Full Case Study Available


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