Presentation on theme: "Practical Writing Notices Greetings Notes Invitation Business letters"— Presentation transcript:
1Practical Writing Notices Greetings Notes Invitation Business letters Programmes and agendaCurriculum vitae
2NoticesNotices are mostly written to make known something about to happen or, sometimes, something that has happened. It may be an announcement of a meeting, a party, a film or video show, a contest, a match, etc. Such a notice includes at least three parts:Date—day of the week—timePlaceActivity
3Notices For lectures or talks, the notices should also include: 4. Background information about the speakers, and for tours:5. Other details
5Basketball Match on Playing Court #1 English Dept. vs French Dept. Mon. June 65:00PM
6Women’s Lib Movement on U.S. Campus Speaker: Prof. Betty PowellProfessor of Sociology, Smith CollegeAuthor of The Other Half of the SkyDate: Friday, 8 MayTime: 10 a.m.Place: Rm. 101All Welcome!
7II. GreetingsThese are words conveying different messages for different occasions usually written on cards which include:1. Name of the person to whom the message is sent:To Mr. & Mrs Smith / Dr. Brown / Prof. Stone/ Dick,2. The message3. Name of the sender:from Li Lihua
8To Dr. Brown,A Merry Christmas andA Happy New Year!from Li Lihua
9III. NotesNotes are short letters written for various purposes. Compared with a letter, a note is simpler in form and often informal or colloquial in language. In a note, the following may be omitted:The addresses of the addressee and the addresserThe word “Dear” in the salutationThe complimentary closeThe year in the date
10NotesBe sure that the date of your note is made quite clear. Though the date may be written in numbers only, it is best not to use only numbers to avoid misunderstanding and confusion: for 10/1/93 is Oct. 1, 1993 to the Americans, but Jan. 10, 1993 to the British and most Europeans.
11December 1, 2001 1(st) December(,) 2001 1 Dec. 2001 (with or without a comma between the month and the year when you write the day before the month.)The names of other months with the exception of May are often abbreviated to Feb., Mar., Apr., Aug., Sept., Nov., and Dec. June and July may be abbreviated to Jun. and Jul., but it is better to spell them out.
12AppointmentFebHelen,Could we see each other for about an hour on Friday afternoon at 3 o’clock?yours,Sally
13ApologyOct. 4Susan,I am sorry to have to tell you that I shall not be able to come to the party, because I have a bad cold. I do hope you will have a good time.Feihong
14Informal invitation July 1 George, Would you like to come swimming with me next Monday afternoon? We could meet at the school gate at about 1:30 p.m. and then go together.Jianhua
15Request1st AugustDan,Please let me know as soon as possible what arrangements you have made. Thank you.Tong
16ThanksHuiling,Thank you very much for the invitation. I would be delighted to come.Cathy
17Message Dear Mr. Ali, Here is a ticket for the exhibition tomorrow. The car will come around at10:00 tomorrow morning.Hong
184. InvitationX invites you to a reception (party, etc.) at (place) on (date) at (time).You are warmly (cordially) invited to attend a reception(party,etc.) at (place) on (date) at (time).X request(s) the pleasure of your company (the company of Mr. Y) at a reception (dinner, etc.) at (place) on (date) at (time).
19WILBERFORCE PUBLIC SCHOOL request the pleasure of the company ofMiss Barbara Hodesat theCentenary Celebration of the SchoolonTHURSDAY, 25th OCTOBER, 1990Commencing 11 a.m.
20The Government of Victoria invitesProfessor Liu Kangto a Receptionat Parliament House, Melbourneon Monday, 21th August 1989, at 5.30 p.m.to meet Delegates Attending at3rd International Community Education ConferenceDress: Lounge SuitDay Dress
21Mr. And Mrs. Michael Smith Request the pleasure of the company ofat a Receptionon date at timeR.S.V.P Dress OptionalDress informal
225. Business letters Addressing an envelope Li Mingxin Dept. of English StampBeijing,P.R. of ChinaProf. Richard Miller502 North Olive AvenueWest Palm Beach, Florida 33402U.S.A.
23Forward a letterIf you ask Mr. Richard Miller to pass on a letter to Mr. Li Mingxin, write Mr. Li Mingxin first, followed by c/o (which stands for “care of “ ) Prof. Richard Miller and the latter’s address:
24Mr. Li Mingxinc/o Prof. Richard Miller502 North Olive Ave.West Palm Beach, Florida 33402U.S.A.
25Forward a letter in person Prof. Richard MillerKindness of Mr. Li Mingxin
26Business Letters (pp.394-408) English DepartmentBeijing Foreign Studies Uni.Beijing,ChinaSept. 5, 1993EditorNewsweek International444 Madison AvenueNew York, NY 10022U.S. A.Dear Editor:I read in ….
27Business letters The heading The inside address The salutation e.g. Dear Professor Smith:/,Dear Mr. /Dr. Stein:Dear Ms. Yang:Dear Mrs. Wang:In letters to organizations, or to persons whose names you do not know, the following greetings are usedDear Sir: (or Dear Madam:or Dear Sir or Madam: )To whom it may concern:
28Business letters 4) The body The language should be clear and direct. Business letters should be polite in tone, exact and concise in wording.Paragraphs in business letter s tend to be short.Very often you find the first and last paragraph are single-sentence paragraphs.The first paragraph may be a single sentence that indicates the subject and purpose of the letter. If necessary, one more sentence may be used to refer to previous correspondence when such correspondence needs to be remembered.When you answer a business letter, it is advisable to identify it by mentioning its subject and date.Always remember that you begin and end a business letter with a courteous tone.sentence
29Business letters 5) The complimentary close complimentary close—the first word is capitalized and followed by acomma. e.g. Yours sincerely,Yours truly,Sincerely,Yours cordially
30Business letters 6) The signature signature—the handwritten signature between the complimentary close andthe typed namethe typed name of the writer—the writer’s official capacity indicated after thetyped namee.g.Sincerely,(Signature)Wang Yiming (,)DeanDepartment of English
31Notes:If you send along with your letter such things as a resume, a check, a receipt,etc., write Enclosure(s) or Encl. To remind the addressee that besides the letter, there is another material in the envelope.e.g Respectfully yours,(Signature)Christian SteinEncl.If you happen to have something additional to say after you have finished the letter, you may begin with P.S., which stands for “postscript,” and then write what you wish to add .e.g Sincerely,AnnetteP.S. Ms Shuren and her husband….
32Programmes and agenda The format should be clear. Sentences should be arranged separately.Phrases and simple sentences are preferred.e.g Breakfast (at) 7.30You have breakfast at 7.30.Activities should be explained clearly including the place and the people concerned.
33Teachers from China Induction Program DAY TIME ACTIVITYWednesday 21 February a.m. Met at Airport by Mr Jan deVoogd and Miss Val Horniman.Change moneyCar to International HouseLight lunch InternationalHouseTeachers sign agreements withInternational HouseExplanation of arrangements forthe following day by Mr deVoodg.Taken to a Commonwealth Savings Bankto open an account accompanied by Mr deVoogd and Miss Horniman.
34DAY TIME ACTIVITY 4.00 Return to International House. Informal barbecue InternationalHouse GardenThursday 22 February a.m Met at International House byMr de Voogd and Miss Hornimanand taken to the CommonwealthDepartment of Education.Conference Room IIMeeting with the Director, SydneyOffice of the CommonwealthDepartment of Education:Mr. Green and Miss Bernard:Assistant DirectorMr de Voogd explains the induction programMove to Classroom 6, 15th Floor.
3510.15 Meet Mrs Anne Roughley: Social DAY TIME ACTIVITYMeet Mrs Anne Roughley: SocialWorker of the AustralianDevelopment Assistance Burreau,who will talk on general healthproblems and health benefits.
36AgendaAnnual General Meeting of the Applied Linguistics Association of Australia to be held at Sancta Sophia College on Monday, 27th August, 1779, at 4.30 p.m.ApologiesMinutes of A.G. M. held on 21, 8, 1978Business arising from the minutesCorrespondencePresident’s ReportTreasurer’s ReportRise in annual subscription to $15.00Election of Office BearersGeneral Business
377. Curriculum vitaeA curriculum vitae (c.v.) or resume is a short written account of the main events of one’s life. It is often required when one applies for a job.A curriculum vitae usually includes the following items: name, address, telephone number, date of birth, education, and work experience.
38Among other headings that may be added are marital status,citizenship/nationality,present position/current status,awards/honors and scholarships,publications, current studies/research,professional affiliations/memberships,languages, travel, hobbies and interests; andreferences/referees.
39Note:When you compose your curriculum vitae, try to give the information that will show you in the best possible light.
40Curriculum Vitae Name Lo, Liguo Address Dept. of History Central Institute for NationalitiesBeijing,People’s Republic of ChinaTelephone Ext (O)Ext (H)Date of Birth May 8, 1953Nationality Chinese
41EducationPeople’s University, BeijingMajor: HistoryUniversity of Hawaii at ManonCentral Institute for Nationalities, BeijingMajor: EthnologyReceived Ph.D. in Ethnology, July 1991Languages English, fluent in spoken and writtenJapanese and French, able to readProfessional ExperienceAssistant, Lecturer of History,Central Institute for Nationalities
421992-Present Associate Professor of Sociology, Central Institute for NationalitiesCourses offered: Introduction to Sociology, Ethnology,and Policies on Nationalities.Awards and Scholarships“Excellent Student,” People’s University“Outstanding Teacher.” Central Institute forNationalitiesRecipient of Wu Wenzao Scholarship, Central Institutefor NationalitiesPublications“China’s Regional Autonomy Law.” China Daily, 10 Dec. 1989, p.4.
43“The Influence of Islamism on Chinese History. ” Chinese Muslims, No “The Influence of Islamism on Chinese History.” Chinese Muslims, No. 4 (1990), pp , 21.A Brief History of the Jews in China.Beijing: New World Press, 1993.
44A brief summary Sentences Paragraphs and essays Writing process The summary and book reportFormal and informal stylesThe research paperPractical writing
45Thank you all for listening to me. Good luck to you all!Goodbye!