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BOE Information Session Developing a long term strategic plan for FCPS SEPTEMBER 24 TH, 2014 DRAFT.

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Presentation on theme: "BOE Information Session Developing a long term strategic plan for FCPS SEPTEMBER 24 TH, 2014 DRAFT."— Presentation transcript:

1 BOE Information Session Developing a long term strategic plan for FCPS SEPTEMBER 24 TH, 2014 DRAFT

2 2 FCPS is working to draft a focused, coherent and actionable strategic plan to guide the school system over the next five years. Strategic Planning - Rationale and Objectives Tightening Budgets Growing Regulation Rising Accountability Increasing Diversity of Student Population and Need Prioritizing a focused and actionable set of the most important levers for improving performance Aligning all stakeholders on a clear path forward over the next few years Providing a guidance document to drive allocation of school system’s limited resources (financial, human capital and others) Most school districts navigate a number of challenges and competing interests: A coherent strategic plan helps navigate the growing number of challenges by: FCPS SituationStrategic Planning Benefits

3 3 The design of the strategic plan is a multi-month process. Project Workplan DRAFT Gather and analyze quantitative data on what is working well and areas in need for improvement Utilize information from district’s stakeholder engagement efforts to identify pressing issues to be addressed within the strategic planning process Conduct additional stakeholder interviews to better understand district priorities Form steering committee and organize project kick- off Implement Refine long term aspirational goals for FCPS Draft a theory of action about what it takes to raise achievement and make the vision a reality Develop priorities in line with the drafted theory of action Finalize specific and measurable targets related to district priorities (measurable goals) Incorporate community feedback into the drafted plan Draft a detailed action plan for implementation: o Delineate roles and responsibilities o Establish implementation timelines o Determine plan to track and monitor progress Create templates/framework for schools to create school-level improvement plans in accordance with the overall strategic plan Develop management dashboard to track and monitor progress on each strategic goal/objective 9-12 months Develop Strategic Plan 4-5 months Conduct Needs Assessment 1 month Phase I - DesignPhase II - Implementation Current focus

4 4 FCPS convened a steering committee dedicated to developing the strategic plan. Steering Committee Membership DRAFT MemberPosition Theresa AlbanSuperintendent Mita BadshahMiddle School Principal Zakir BengaliBOE Member Tracey FranklinHigh School Principal Chris HorneCurriculum Specialist (Pre K -5, Math) April MillerBOE Member Jeanine MolockDirector of Research, Development and Accountability Leslie PellegrinoExecutive Director of Fiscal Services Randy PerrellElementary School Principal Larry PhillipsCustodial Services Specialist

5 5 The development of FCPS’ strategic plan has bene guided by a comprehensive framework. Strategic Planning Framework DRAFT Aspirational goals: Definition of where the organization wants to be in future Theory of action: Set of beliefs, policies, and practices connected by logic rules. Belief around why something will be successful Priorities: Broad thematic areas of focus Measurable goals: Specific and measurable targets related to district priorities Initiatives: Specific actions related to each priority that help to achieve the measurable goals What does success look like? What do we believe will help us achieve our aspirational goals? How will we support the theory of action? What needs to happen by when and by whom? DefinitionsQuestions Primary BOE Responsibility Primary FCPS Responsibility Theory of action Aspirational Goals Priorities Initiatives ResponsibilitiesTimelines Measurable Goals (related to the priorities)

6 6 The steering committee has revised aspirational goals statements based on feedback provided by the BOE at their June 12 meeting. Aspirational Goals Broad Thematic CategoryGoal Statement Student achievement: FCPS will nurture relationships with families and community members, sharing responsibility for student success and demonstrating pride in our school system. Community involvement: FCPS will hire, support, and retain staff who champion personal, professional, and academic excellence. Effective and engaged staff: FCPS will utilize all resources strategically and responsibly to achieve identified outcomes and inspire public trust. Resource allocation: FCPS will equip each and every student to be an engaged citizen and an empowered learner to achieve a positive impact in the global community DRAFT

7 7 The development of the theory of action has been a multi-step process involving feedback and guidance from members of the steering committee. Theory of Action Development Process DRAFT Step 3 Discussed key beliefs with Superintendent, utilizing case studies from other districts and past FCPS initiatives Step 2 Step 1 Step 4 Gather and analyze quantitative data on what is working well and areas in need for improvement Utilize information from district’s stakeholder engagement efforts to identify pressing issues to be addressed within the strategic planning process Conduct additional stakeholder interviews to better understand district priorities Form steering committee and organize project kick-off Refine long term aspirational goals for FCPS Draft a theory of action about what it takes to raise achievement and make your vision a reality Develop priorities in line with the drafted theory of action Finalize specific and measurable targets related to district priorities (measurable goals) Incorporate community feedback into the drafted plan Develop Strategic PlanConduct Needs Assessment 1 month Phase I - Design Drafted initial theory of action based on preliminary themes put forth by the Superintendent Sought feedback from steering committee members on the initial draft Refined theory of action draft based on feedback 4-5 months

8 8 The theory of action represents FCPS’ fundamental belief about achieving its defined goals. FCPS Theory of Action DRAFT Creates a culture of high expectations and continuous improvement throughout the district using clear indicators of performance, and Recognizes that schools and school communities are the centers of student learning, and Invests in staff at every level of the organization who work to ensure highest quality teaching and learning occurs in every classroom, and Empowers all leaders to adapt districtwide parameters to the local context in order to achieve set goals; THEN… FCPS staff members will become exceptional leaders who support one another to ensure all students are successful IF FCPS…

9 9 The steering committee has drafted and refined potential priorities through a multi-step process. Priorities Development Process DRAFT Gather and analyze quantitative data on what is working well and areas in need for improvement Utilize information from district’s stakeholder engagement efforts to identify pressing issues to be addressed within the strategic planning process Conduct additional stakeholder interviews to better understand district priorities Form steering committee and organize project kick-off Refine long term aspirational goals for FCPS Draft a theory of action about what it takes to raise achievement and make your vision a reality Develop priorities in line with the drafted theory of action Finalize specific and measurable targets related to district priorities (measurable goals) Incorporate community feedback into the drafted plan Develop Strategic Plan 4-5 months Conduct Needs Assessment 1 month Phase I - Design Step 3 Steering committee members individually drafted possible priorities via homework assignment Step 2 Step 1 Step 4 Steering committee and Superintendent ranked multiple priority topics during group activity Steering committee provided input on sample priorities through small group phone conversations Steering committee further refined and finalized priorities as a group

10 10 The current priorities have been drafted with several specific qualities in mind. Characteristics of a Well Crafted Priority DRAFT Focused Clear Aligned Priorities should focus on a short list of high impact activities that are most likely help FCPS meet its goals, given the school system’s specific context, challenges, and opportunities Priorities should paint a clear picture to all stakeholders about the school system’s focus Strong priorities promote cross-collaboration and alignment between the work of various departments and levels of the organization Measurable It should be possible to measure progress toward achieving each priority Quality Description

11 11 FCPS’ priorities describe specific areas of focus for the school system in order to achieve the aspirational goals. PRELIMINARY Thematic Category Student achievement Effective and engaged staff Resource allocation Community involvement FCPS will provide all students high quality instruction that fosters creative thinking, complex problem solving, and collaboration. FCPS will provide curriculum, instruction, and enrichment that raises achievement for all students and closes achievement gaps. FCPS will support growth for all staff and enable them to advance continuously as highly effective professionals. FCPS will implement strategies to recruit, hire, and retain a high quality and diverse workforce. FCPS will ensure equitable distribution of resources based on the varied needs of students and schools. FCPS will continue to promote clear communication and transparency in allocation of funds. Priorities FCPS will develop, encourage, and maintain community participation in district initiatives to support student success. FCPS will equip staff with the knowledge and tools necessary to engage students, families, and the community and build trust in the district’s goals, priorities, and initiatives. FCPS will nurture relationships with families and community members, sharing responsibility for student success and demonstrating pride in our school system. FCPS will hire, support, and retain staff who champion personal, professional, and academic excellence. FCPS will utilize all resources strategically and responsibly to achieve identified outcomes and inspire public trust. FCPS will equip each and every student to be an engaged citizen and an empowered learner to achieve a positive impact in the global community. Goal Statement

12 12 The next phase of work will involve extensive outreach to the community to seek input and encourage feedback on the draft of the strategic plan. Timeline of Community Engagement DRAFT Gather and analyze quantitative data on what is working well and areas in need for improvement Utilize information from district’s stakeholder engagement efforts to identify pressing issues to be addressed within the strategic planning process Conduct additional stakeholder interviews to better understand district priorities Form steering committee and organize project kick- off Refine long term aspirational goals for FCPS Draft a theory of action about what it takes to raise achievement and make the vision a reality Develop priorities in line with the drafted theory of action Finalize specific and measurable targets related to district priorities (measurable goals) Incorporate community feedback into the drafted plan Develop Strategic Plan 4-5 months Conduct Needs Assessment 1 month Phase I - Design Step 1Step 2Step 3Step 4Step 5 Board to review progress on strategic plan FCPS to conduct public roundtables with different community stakeholders FCPS to engage broader public through different communication strategies Steering committee to review community feedback and refine plan Board to vote on aspirational goals and priorities Today

13 13 Community engagement around the strategic plan will focus on seeking input from the public via a variety of different communication channels. Community Engagement Efforts Around Strategic Plan DRAFT The goal of the community engagement effort will be to ensure that diverse perspectives are incorporated into the draft strategic plan and that the larger community and school leaders are aware of, engaged, and united behind the goals and priorities Key Objective A number of communication channels will be utilized, including: FCPS Website Social Media Channels Roundtable Discussions The website will serve as the central repository for all information on the strategic plan. An address and/or a pre- structured feedback form will be setup on the website, allowing any member of the community to provide feedback directly to the steering committee The website will serve as the central repository for all information on the strategic plan. An address and/or a pre- structured feedback form will be setup on the website, allowing any member of the community to provide feedback directly to the steering committee The steering committee will hold a series of public roundtable discussions in which small groups of parents/students, representatives of community organizations and FCPS staff will be invited to share their opinion and feedback. Broader public will also be able to listen and share their comments at the end of the group discussion. Social media channels such as Facebook, twitter, etc. will be another way to build awareness around the strategic plan and to encourage public feedback

14 14 Roundtables will be structured to seek high quality feedback and diverse perspectives. Sample Roundtable Agenda DRAFT Agenda 5 min Welcome 15 min Background on process, goals, theory of action, and priorities 70 min Discussion on proposed goals, theory of action, and priorities 30 min Public comment and wrap up Board of Education Role BOE members are invited to attend all roundtable discussions BOE will vote on the revised plan after the community feedback has been incorporated

15 15 Roundtable discussions were scheduled to accommodate a variety locations, times of day, and days of the week. Roundtable Locations and Times DRAFT Date and TimeLocation Monday, October 13 4:00pm – 6:00pm Monday, October 13 7:00pm – 9:00pm Thursday, October 16 10:30am – 12:30pm Thursday, October 16 7:00pm – 9:00pm Tuesday, October 21 6:00pm – 8:00pm Wednesday, October 22 8:30am – 10:30am Urbana High Brunswick High Bernard W. Brown Community Center (Frederick) Middletown High Catoctin High Central Office Board Room

16 16 Appendix

17 17 A large number of community groups representing diverse perspectives have been invited to participate in the roundtable discussions. Community Organizations Participating in Roundtables NON-EXHAUSTIVE Parents Students Business stakeholders Community groups County services FCPS employees Organization TypeSample Invitations PTA Council of Frederick County Frederick Classical Charter Trustees Special Education Citizens Advisory Council SGA representatives Chamber of Commerce Fort Detrick The Religious Coalition of Frederick Eliminating the Achievement Gap Frederick County Manager Frederick County Sheriff’s Office Teachers of the Year FCTA, FASSE, FCASA

18 18 FCPS Mission and Vision


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