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National Association of Professional Organizers Southeast Michigan Chapter Getting Organized Is Easier Than You Think!

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Presentation on theme: "National Association of Professional Organizers Southeast Michigan Chapter Getting Organized Is Easier Than You Think!"— Presentation transcript:

1 National Association of Professional Organizers Southeast Michigan Chapter Getting Organized Is Easier Than You Think!

2 Copyright 2008 Why Get Organized?  Ask yourself:  Is disorganization costing me money?  Is disorganization stressing me out?  Why haven’t I gotten organized yet?

3 Copyright 2008  Have you ever said, “If I owned a bigger home, I wouldn’t have a problem with clutter”? Is disorganization costing me money?

4 Copyright 2008  Have you ever said, “If I owned a bigger home, I wouldn’t have a problem with clutter”?  What happens when you move into a bigger home? Is disorganization costing me money?

5 Copyright 2008  Does being disorganized affect the family budget? How so? Is disorganization costing me money?

6 Copyright 2008  Does being disorganized affect the family budget? How so?  How often do you “buy another one” when you can’t find something? Is disorganization costing me money?

7 Copyright 2008  Does being disorganized affect the family budget? How so?  How often do you “buy another one” when you can’t find something?  Does food go to waste because it’s lost in the fridge or pantry? Is disorganization costing me money?

8 Copyright 2008  Does being disorganized affect the family budget? How so?  How often do you “buy another one” when you can’t find something?  Does food go to waste because it’s lost in the fridge or pantry?  How often do you pay overdraft fees or late fees on bills? Is disorganization costing me money?

9 Copyright 2008  Does being disorganized affect the family budget? How so?  How often do you “buy another one” when you can’t find something?  Does food go to waste because it’s lost in the fridge or pantry?  How often do you pay overdraft fees or late fees on bills?  Do gift certificates and gift cards expire before you remember to use them? Is disorganization costing me money?

10 Copyright 2008 Yes, disorganization is expensive! Over time, you will spend more on disorganization than you will on getting organized.

11 Copyright 2008  Are you happy with the state of your home? Is disorganization stressing me out?

12 Copyright 2008  Are you happy with the state of your home?  Are mornings peaceful, or rushed? Is disorganization stressing me out?

13 Copyright 2008  Are you happy with the state of your home?  Are mornings peaceful, or rushed?  Do the kids go to bed on time with homework and chores done? Is disorganization stressing me out?

14 Copyright 2008  Are you happy with the state of your home?  Are mornings peaceful, or rushed?  Do the kids go to bed on time with homework and chores done?  How often do you realize—!!!—you forgot something? Is disorganization stressing me out?

15 Copyright 2008  Are you happy with the state of your home?  Are mornings peaceful, or rushed?  Do the kids go to bed on time with homework and chores done?  How often do you realize !!! you forgot something?  Does it seem like you’re always cleaning up, or thinking you should? Is disorganization stressing me out?

16 Copyright 2008  Are you happy with the state of your home?  Are mornings peaceful, or rushed?  Do the kids go to bed on time with homework and chores done?  How often do you realize !!! you forgot something?  Does it seem like you’re always cleaning up, or thinking you should?  Are you embarrassed when people drop in? Is disorganization stressing me out?

17 Copyright 2008  Are you happy with the state of your home?  Are mornings peaceful, or rushed?  Do the kids go to bed on time with homework and chores done?  How often do you realize !!! you forgot something?  Does it seem like you’re always cleaning up, or thinking you should?  Are you embarrassed when people drop in?  Do you have time and space for the truly important things in your life? Is disorganization stressing me out?

18 Copyright 2008 Yes, disorganization is stressful! Life is hard enough. Organization makes it easier.

19 Copyright 2008  Perhaps you’re trying to do it your parents’ or grandparents’ way. Why haven’t I gotten organized yet?

20 Copyright 2008  Perhaps you’re trying to do it your parents’ or grandparents’ way.  Maybe you’re making it more complicated than it needs to be. Why haven’t I gotten organized yet?

21 Copyright 2008  Perhaps you’re trying to do it your parents’ or grandparents’ way.  Maybe you’re making it more complicated than it needs to be.  Perhaps you’re intimidated because you’ve tried and failed before. Why haven’t I gotten organized yet?

22 Copyright 2008  Perhaps you’re trying to do it your parents’ or grandparents’ way.  Maybe you’re making it more complicated than it needs to be.  Perhaps you’re intimidated because you’ve tried and failed before.  Maybe it wasn’t that important to you until now. Why haven’t I gotten organized yet?

23 Copyright 2008  Here are some common beliefs:  I don’t have time to get organized!  I have no idea where to start.  I need special tools for this and I don’t have them.  It’s going to be no fun and I can’t tolerate that.  I can’t stay focused long enough to do this.  It’s too overwhelming—my emotions get the best of me when I try to tackle this project.  Yes, these beliefs can be changed! Why haven’t I gotten organized yet?

24 Copyright 2008  Here are some common mistakes:  Not looking at the big picture  Not recognizing the domino effect  Buying too many or inadequate containers  Making your systems fit the tools  Not prioritizing and planning your projects  Underestimating how much time you’ll need  Yes, these mistakes can be corrected! Why haven’t I gotten organized yet?

25 Copyright 2008 Yes, organization can be simple! A few new systems and habits will give you less stress, more money, and more time for what matters.

26 Copyright 2008 OK, I’m Ready—Tell Me How! 1. Change your beliefs 2. Change your habits 3. Add new systems

27 Copyright Change Your Beliefs  “I don’t have time to get organized!”  If this is true, you’re making it too complicated.  Start small. Still too much? Go smaller!  Five minutes every day  Do you have time to be disorganized?

28 Copyright Change Your Beliefs  “My mother never had trouble with this, so neither should I.” Our Daily Mail = Mom’s Monthly Mail = Grandma’s Yearly Mail!

29 Copyright Change Your Beliefs  “I don’t know where to start.”  Anywhere is fine! Options include:  What’s bothering you most  A project that’s holding up other projects  Something time-sensitive  Something that will save or earn you money  A project that will create a dramatic change quickly  Before you dive in, prioritize

30 Copyright Change Your Beliefs  “I need special tools or supplies.”  Not like TV  Can be done with affordable containers or ones you already have  Get ideas from books, magazines, and websites  Exception: chronic disorganization

31 Copyright Change Your Beliefs  “It’s too boring/I can’t stay focused.”  Make it fun with music, a friend, and your favorite beverage  Play “Beat the Clock”  Promise yourself a reward  If you really can’t focus (e.g. AD/HD), get someone to be your “anchor”

32 Copyright Change Your Beliefs  “It’s too emotional and overwhelming.”  Aim for “organized enough”  Be realistic about how long it will take  Guilt is not a helpful motivator  Let a professional help you:  Professional organizer  Chronic disorganization coach  Counselor or therapist

33 Copyright 2008 Are you beginning to believe you can do this? If you don’t believe, you won’t receive. Have faith and get started.

34 Copyright Change Your Habits  Prioritize everything.  First, organize your thoughts  List projects in priority order  Look at contingencies, a.k.a. the domino effect  Not just belongings: time commitments too  Schedule it like an appointment

35 Copyright Change Your Habits  Purchase with a plan.  Plan and measure before you buy containers  Function first: Pretty is nice, but will it work?  Save time and money every time you shop: Make a list and stick to it

36 Copyright Change Your Habits  Keep your eye on the big picture.  When you’re stuck in details, take a break and look at your list of priorities  Refocus on the forest when you’re too close to the trees  If the big picture gives you vertigo, stay low.  Focus on one small area  Use visual aids (hula hoop, paper towel roll)

37 Copyright Change Your Habits  … but not too drastically!  Build on what works  Change one habit or system at a time  Give it time to sink in—for yourself and your family  If it still doesn’t work or stops working, change again

38 Copyright Change Your Habits  Plan to maintain.  Once you “get organized,” you won’t “stay organized” unless you can “live organized”  No system will work if you don’t use it  Everything needs maintenance  Do “constant organizing”* *Judith Kolberg and Kathleen Nadeau in ADD-Friendly Ways to Organize Your Life

39 Copyright 2008 Ready to change those habits? That’ll go great with some new systems.

40 Copyright Add New Systems  A plan for situational disorganization.  It’s what happens when “life happens”  Sometimes you’ll fall behind  Don’t panic! You can recover  Use your priorities list to find your way back

41 Copyright Add New Systems  A bill-payment center.  Step one: A fail-safe system for the daily mail. RRRIP:  Refuse (the verb AND the noun)  Refer  Recycle  Identify  Put Away

42 Copyright Add New Systems  A bill-payment center.  Step two: A central location for bills and supplies

43 Copyright Add New Systems  A family binder.  Centrally located—the kitchen is popular  Use sheet protector pockets  What to put in it?  School calendars  Sports schedules  Flyers and tickets for upcoming events  Key contact information  Permission slips  Party invitations and driving directions  Mail-order confirmation printouts  Pizza coupons!

44 Copyright Add New Systems  A family file box or cabinet.  Not just for offices any more  Get as much file space as you need  Use categories, but not too many  Don’t go overboard with color-coding  Purge/archive annually  What to put in it?  Paid bills  Receipts  Instruction manuals and warranties  Insurance policies  Tax documents  Copy of everything in your wallet

45 Copyright Add New Systems  A family file box or cabinet.  If you don’t do this, what will happen? …

46 Copyright 2008

47 3. Add New Systems  When we say “Use vertical space,” this is not what we mean. But speaking of that …

48 Copyright Add New Systems  Take a new perspective on space.  Create homes  Go up  Use containers  Balance safety, convenience, and aesthetics

49 Copyright 2008 Want a head start? Need a hand? A professional organizer can get you up and running.

50 Copyright 2008 A professional organizer can:  Teach you a wide variety of organizing skills  Design systems based on organizing principles and customized for you  Bring the best practices and successes of past clients to help you choose your way  Help you find the right products and avoid wasting money, time, and energy on the wrong ones

51 Copyright 2008 When you’re organized, you can:  Accomplish more at work and at home  Meet important deadlines  Find things faster  Maintain control of your surroundings  Create and use streamlined processes  Keep clutter at bay  Get more enjoyment out of life

52 Copyright 2008 One-question pop quiz:  What’s one thing you’re going to do this weekend to improve your organization?

53 Copyright 2008 Thank You!  For more information, visit these websites:  NAPO-Southeast Michigan:  Find a professional organizer near you!  NAPO National:  Referral source for friends and family out of state  National Study Group on Chronic Disorganization:  Find organizers specializing in chronic disorganization


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