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Microsoft Office PowerPoint 2013 Microsoft Office PowerPoint 2013 Courseware # 3256 Lesson 5: Adding Multimedia Elements.

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Presentation on theme: "Microsoft Office PowerPoint 2013 Microsoft Office PowerPoint 2013 Courseware # 3256 Lesson 5: Adding Multimedia Elements."— Presentation transcript:

1 Microsoft Office PowerPoint 2013 Microsoft Office PowerPoint 2013 Courseware # 3256 Lesson 5: Adding Multimedia Elements

2 Microsoft Office PowerPoint 2013 apply styles to pictures insert screenshots insert a photo album insert hyperlinks insert action buttons work with SmartArt modify SmartArt use SmartArt styles insert shapes add text to shapes format text within a shape modify shapes format shapes create custom shapes insert images adjust pictures © CCI Learning Solutions Inc. 2 Lesson Objectives

3 Microsoft Office PowerPoint 2013 Purpose – Add visual appeal – Can be used in place of words – Increase understanding – Increase retention of information – Provides emphasis – Clarifies message – Engages multiple senses Types – Graphics – Pictures – Video – Audio © CCI Learning Solutions Inc. 3 Using Multimedia Elements

4 Microsoft Office PowerPoint 2013 To insert shapes, use one of the following methods : – On the Home tab, in the Drawing group, click Shapes, and drag the mouse pointer on the slide to form the shape, or – on the Insert tab, in the Illustrations group, click Shapes, click a shape and drag the mouse pointer on the slide to form the shape, or – under Drawing Tools, on the Format tab, in the Insert Shapes group, click a shape and drag the mouse pointer on the slide to form the shape. To insert multiples of the same shape: – On the Home tab, in the Drawing group, right-click the desired shape and click Lock Drawing Mode. Hold Shift or Ctrl to draw straight lines or symmetric shapes Add text to a shape by typing right after creating shape © CCI Learning Solutions Inc. 4 Inserting Shapes

5 Microsoft Office PowerPoint 2013 Resizing and Repositioning Shapes PowerPoint displays a Live Preview Use the same methods used with slide placeholders – Drag handles, drag circular corner handles to retain proportions or “aspect ratio”; or – enter specific measurements under Drawing Tools or Picture Tools, on the Format tab, in the Size group; or Format pane; or – use arrows keys to ‘nudge’ the shape By default, shapes do not resize, nor text shrink in size, as more text is added. Can change shape options to change this. Can increase shape size by percentages © CCI Learning Solutions Inc. 5

6 Microsoft Office PowerPoint 2013 Formatting Shapes Use same methods used with placeholders and text boxes – change fill and outline – add a Quick Style or effect – use the Styles Gallery Can use the enhanced mini-toolbar Can use the Eyedropper tool to match colors of shapes, pictures and other objects Format text within shape separately © CCI Learning Solutions Inc. 6

7 Microsoft Office PowerPoint 2013 Can replace any shape, or change it to another built-in shape using the Change Shape tool The size, color, and orientation of the original shape is retained To delete a shape, select the shape and press Delete Use Edit Points to change the form of a shape Use the ‘yellow’ adjustment handles to adjust the shape of an object. © CCI Learning Solutions Inc. 7 Adjusting, Changing and Editing Shapes

8 Microsoft Office PowerPoint 2013 Arranging Shapes Shapes may overlap, but not in the right order Can change how shapes overlap, by moving them in this way: © CCI Learning Solutions Inc. 8 Bring to the Front Bring the shape to the front of all shapes. Bring Forward Bring the shape from behind the shape directly in front of it. Send to BackSend the shape to the back of all shapes. Send Backward Send the shape to behind the shape directly behind it.

9 Microsoft Office PowerPoint 2013 Group Objects Group shapes in a completed diagram to – Prevent accidental moving of individual shapes – More easily cut, copy, paste or move entire diagram within presentation Can temporarily ungroup to edit a shape, then regroup To group shapes, select the shapes, then use one of the following methods: – On the Home tab, in the Drawing group, click Arrange and click Group, or – under Drawing Tools or Picture Tools, on the Format tab, in the Arrange group, choose Group Objects and click Group, or – right-click the shape and click Group. © CCI Learning Solutions Inc. 9

10 Microsoft Office PowerPoint 2013 Align Objects Align shapes and space them evenly on the slide so they don’t distract viewers Select 2 or more shapes, then under Drawing Tools, on the Format tab, in the Arrange group, click Align and choose one of these options: © CCI Learning Solutions Inc. 10 Align LeftAlign all shapes with the shape furthest left on the slide. Align CenterCenter all shapes based on the center point of each shape. Align RightAlign all shapes with the shapes furthest right on the slide. Align TopAlign all shapes with the shapes at the highest point on the slide. Align MiddleAlign all shapes at the middle of the slide. Align BottomAlign all shapes with the shapes at the lowest point on the slide. Distribute HorizontallyArrange the shapes from left to right on the slide with equal space between each. Distribute VerticallyArrange the shapes from top to bottom on the slide with equal space between each.

11 Microsoft Office PowerPoint 2013 Rotate or flip shapes vertically or horizontally: – On the Home tab, in the Drawing group, click Arrange, and click Rotate, or – under Drawing Tools or Picture Tools, on the Format tab, in the Arrange group, click Rotate Objects, or – drag the Rotation handle (green circular handle) in a circular movement; or – In the Format Shape pane, under Size, type or select a rotation degree. © CCI Learning Solutions Inc. 11 Rotate Objects

12 Microsoft Office PowerPoint 2013 Selecting Objects Click on shape to select, or use Selection Pane Click and drag shape to reposition on slide, or use arrow keys © CCI Learning Solutions Inc. 12

13 Microsoft Office PowerPoint 2013 Can merge shapes to create custom shapes To merge shapes, first position and select the shapes then on the Drawing Tools, Format tab, click Merge Shapes and pick the merge option. © CCI Learning Solutions Inc. 13 Creating Custom Shapes

14 Microsoft Office PowerPoint 2013 Merge Shapes Options UnionCreate a new shape from the perimeter of two or more overlapping shapes. CombineDelete the areas where the selected shapes overlap. FragmentBreak or divide a shape into smaller shapes or create new shapes from intersecting lines or overlapping areas. IntersectDelete areas that do not overlap within selected shapes, but retain overlapping areas. SubtractSubtract from the first shape selected (primary) the areas where other shapes overlap. © CCI Learning Solutions Inc. 14

15 Microsoft Office PowerPoint 2013 Working with Pictures Add to a slide to illustrate a point. An easy way to liven up a slide and add visual interest Can enhance points presented in text form, making them easier to understand and making slides more attractive. To insert pictures: – use your own stored picture files or cloud services such as Facebook, Flickr, and SkyDrive; or – use files you find on the web using Bing Image Search, Office.com Clip Art © CCI Learning Solutions Inc. 15

16 Microsoft Office PowerPoint 2013 Inserting Pictures Some slide layouts provide placeholders that display the Pictures or Online Pictures icons (e.g. Title and Content, Two Content, Comparison, Content with Caption, and Picture with Caption) To add a picture to a slide with a picture placeholder, click the Pictures icon in the placeholder. To add an online picture to a slide with a picture placeholder, click the Online Pictures icon in the placeholder. To add a picture to a slide with no picture placeholder, on the Insert tab, in the Images group, click Pictures or Online Pictures. © CCI Learning Solutions Inc. 16

17 Microsoft Office PowerPoint 2013 Inserting Pictures from Files three insertion options: © CCI Learning Solutions Inc. 17 InsertPicture is embedded in presentation and can only be changed by removing and re-inserting. Link to FilePicture is stored outside presentation and will be updated in presentation if picture changes. Insert and LinkPicture is embedded in presentation and linked to external file for updating.

18 Microsoft Office PowerPoint 2013 Only Office.com and Bing Image Search is available without first logging into your Microsoft account. To insert online pictures, on the Insert tab, in the Images group, click Online Pictures. © CCI Learning Solutions Inc. 18 Inserting Online Pictures

19 Microsoft Office PowerPoint 2013 Inserting a Screenshot Image Can embed screenshots from any open window in any program running on your computer Useful for capturing screenshots of windows, web pages, dialog boxes, or other screen content To insert a screenshot, on the Insert tab, in the Images group, click the Screenshot arrow. © CCI Learning Solutions Inc. 19  See page 148

20 Microsoft Office PowerPoint 2013 Inserting a Photo Album A photo album is a presentation for showing photographs Can add captions, adjust order and layout, and add frames. Can also add effects, such as transitions, backgrounds and themes. To create a photo album, on the Insert tab, in the Images group, click Photo Album. © CCI Learning Solutions Inc. 20

21 Microsoft Office PowerPoint 2013 Inserting a Photo Album 21 © CCI Learning Solutions Inc. Insert picture from Use File/Disk to navigate to where the picture files are located. Insert text: New Text Box Create a new text box to enter text or information about this picture. Pictures in album Lists the files included in the photo album. Use the Up or Down buttons below this list to reorder the file list or use Remove to delete a file from the list. Select a picture from the list to adjust the rotation or increase/decrease the brightness and contrast. Preview Display a preview of each file selected in the Pictures in album list. Use the buttons across the bottom of the preview box to adjust the rotation, contrast, or brightness of the picture. Picture Options Choose whether to have caption boxes below the pictures, such as names of people or product identifiers, or to show the pictures in black and white for a different effect. TIP: Do not activate Fit to Slide if you wish to use captions. Picture layout Choose how you want the pictures laid out in the photo album. Frame shape Choose the shape for the frame around each picture. This field is available when you choose any option other than Fit to slide. Theme Add a theme for the photo album.

22 Microsoft Office PowerPoint 2013 Adjusting Pictures The Adjust group in the Picture Tools ribbons provides a number of tools to help you adjust pictures: – Remove Background – Correct Brightness and Contrast – Adjust Color Saturation and Tone – Add Artistic Effects – Compress Pictures – Change and Reset Pictures © CCI Learning Solutions Inc. 22

23 Microsoft Office PowerPoint 2013 Use when picture is not quite perfect Sharpen blurry pictures or soften for a more subdued effect Adjust brightness and contrast for pictures that are too dark or light © CCI Learning Solutions Inc. 23 Picture Corrections

24 Microsoft Office PowerPoint 2013 Picture Color 24 © CCI Learning Solutions Inc. Make picture warmer or cooler Apply a color effect

25 Microsoft Office PowerPoint 2013 Artistic Effects Add visual interest with an artistic effect 25 © CCI Learning Solutions Inc.

26 Microsoft Office PowerPoint 2013 Compressing Pictures Presentation can become a large file with many images Harder to email and copy Can compress images and remove cropped portions to reduce file size Optimize images for print, screen or email To compress pictures: – click File, click Save As, and click Tools. Click Compress Pictures; or – select a picture, then under Picture Tools, on the Format tab, in the Adjust group, click Compress Pictures. © CCI Learning Solutions Inc. 26

27 Microsoft Office PowerPoint 2013 Reset or Change Picture Remove all formatting with Reset Picture Keep formatting but change picture with Change Picture © CCI Learning Solutions Inc. 27

28 Microsoft Office PowerPoint 2013 Frames, borders and effects enhance less interesting pictures © CCI Learning Solutions Inc. 28 Applying Styles and Effects

29 Microsoft Office PowerPoint 2013 Can modify and style pictures using the Format Picture pane © CCI Learning Solutions Inc. 29 Applying Styles and Effects

30 Microsoft Office PowerPoint 2013 Use the Crop tool to remove unneeded content from a picture to focus viewer on most significant areas Crop a picture to a shape or to a common aspect ratio to fit a frame Resize pictures using the same methods used to resize other objects, such as shapes and text boxes Use the Fill and Fit options resize an image to fill an area or fit an area © CCI Learning Solutions Inc. 30 Crop and Resize a Picture

31 Microsoft Office PowerPoint 2013 Text or an object that you can click when viewing a slide to: – move to another slide, – open another presentation, – open some other type of document, such as a Word document or an Excel worksheet, – open a web site or email message. To insert a hyperlink, select text or object, then: – On the Insert tab, in the Links group, click Hyperlink, or – press Ctrl+K, or – right-click and click Hyperlink. Inserting Hyperlinks 31 © CCI Learning Solutions Inc.

32 Microsoft Office PowerPoint 2013 Inserting Action Buttons Used to assign a behavior to an object Action buttons can be used: – to navigate within a slide show – activate a hyperlink – to run another program – to open an Office file To create an action button, select object, then: – On the Insert tab, in the Links group, click Action, or – On the Insert tab, click Shapes and then select an Action Button shape © CCI Learning Solutions Inc. 32

33 Microsoft Office PowerPoint 2013 Working with SmartArt Challenging to create professional or artistic illustrations from individual shapes Use SmartArt: pre-built illustration templates Easy to add text and style ShapesPictures ClipArtIllustrations SmartArt 33 © CCI Learning Solutions Inc.

34 Microsoft Office PowerPoint 2013 Inserting SmartArt To add a SmartArt graphic to a slide with a SmartArt graphic placeholder, click Insert SmartArt Graphic; or To add a SmartArt graphic to a slide without a SmartArt graphic placeholder, on the Insert tab, in the Illustrations group, click SmartArt. Select type of SmartArt shape closest to content (can easily change after entering text) © CCI Learning Solutions Inc. 34

35 Microsoft Office PowerPoint 2013 Layout Types © CCI Learning Solutions Inc. 35 ListShow non-sequential information. ProcessShow steps in a process or timeline. CycleShow a continual process. HierarchyCreate an organization chart. HierarchyShow ordered relationships progressing from top to bottom, vertically or horizontally. RelationshipIllustrate connections. MatrixShow how parts relate to a whole. PyramidShow proportional relationships with the largest component on the top or bottom.

36 Microsoft Office PowerPoint 2013 Converting Text to SmartArt Can easily select text already in a placeholder or text box and convert to a SmartArt graphic Click the text placeholder, and then on the Home tab, in the Paragraph group, click Convert to SmartArt Graphic, then select a layout © CCI Learning Solutions Inc. 36

37 Microsoft Office PowerPoint 2013 Using the Text Pane Text pane is like a bulleted list: associates text with a SmartArt shape. Use  and  to move through entries in pane Use Tab and Shift+Tab to demote and promote entries Use Enter for more entries © CCI Learning Solutions Inc. 37

38 Microsoft Office PowerPoint 2013 Modifying SmartArt Shapes Can add, remove, rearrange, change, or resize the shapes in a SmartArt graphic – Demote and Promote list items – Change the direction of the SmartArt graphic – Move a shape up or down in the SmartArt diagram PowerPoint automatically updates the SmartArt graphic to reflect the changes © CCI Learning Solutions Inc. 38

39 Microsoft Office PowerPoint 2013 Using SmartArt Styles Change fills, edges, shadows, line styles, gradients, and 3D in the same way you change other shapes Apply styles to the entire SmartArt graphic or to individual shapes within a SmartArt graphic Use the Change Color feature to apply color variations Change SmartArt styles under SmartArt Tools, on the Design Tab, in the SmartArt Styles group or right-click the graphic and click Style in the mini toolbar. Reset the SmartArt graphic back to the original design © CCI Learning Solutions Inc. 39

40 Microsoft Office PowerPoint 2013 Changing the Orientation To rotate the entire Smart Art object, use one of the following methods: – On the Home tab, in the Drawing group, click Shape Effects, click 3-D Rotation and then either click a rotation or click 3-D Rotation Options; or – Under SmartArt Tools, on the Format tab, in the Shape Styles group, click Shape Effects, click 3-D Rotation, and then either click a rotation or click 3-D Rotation Options Can customize the rotation in the Format Shape pane © CCI Learning Solutions Inc. 40

41 Microsoft Office PowerPoint 2013 Converting SmartArt to Text or Shapes Converting SmartArt to shapes or text allows you to create a custom design not available as a SmartArt, or simply remove the SmartArt Under SmartArt Tools, on the Design tab, in the Reset group, click Convert, then Convert to Shapes. Can no longer be edited as SmartArt © CCI Learning Solutions Inc. 41

42 Microsoft Office PowerPoint 2013 apply styles to pictures insert screenshots insert a photo album insert hyperlinks insert action buttons work with SmartArt modify SmartArt use SmartArt styles insert shapes add text to shapes format text within a shape modify shapes format shapes create custom shapes insert images adjust pictures © CCI Learning Solutions Inc. 42 Lesson Objectives

43 Microsoft Office PowerPoint 2013 Review Questions 1.How do you change a shape from an oval to a rectangle without removing the oval and inserting a rectangle? 2.How do you display the Selection Pane? 3.What is the difference between grouping shapes and merging shapes? 4.What sources can be used to insert pictures? 5.How do you create SmartArt from an existing list? 6.How do you quickly remove SmartArt graphic formatting? 7.How do you change the layout of SmartArt graphics? 8.How do you quickly change the colors of all the shapes in a SmartArt graphic? © CCI Learning Solutions Inc. 43


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