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Strategies, tools and capacities for administrative simplification Cairo, 20-21 June 2007 Prepared by: André J. Amiouni.

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Presentation on theme: "Strategies, tools and capacities for administrative simplification Cairo, 20-21 June 2007 Prepared by: André J. Amiouni."— Presentation transcript:

1 Strategies, tools and capacities for administrative simplification Cairo, 20-21 June 2007 Prepared by: André J. Amiouni

2 SIMPLIFICATION We can define Simplification as the option which allows the Public Administration to reform its regulatory environment through a sequential process of regulatory review by means of deregulation and re-regulation. A Definition

3 Simplification What it should not be: Simplification is supposed not to be :  pure and simple deregulation  isolated and ad hoc action without concern for aggregate effects  a reform initiative disconnected from a process of global Regulation

4  a process of updating and reviewing existing regulation with an eye to improving effectiveness of administrative structures and regulations  recourse to alternative remedies ( normative and non normative),  flexible management with concern to optimal allocation and use of existing resources according to realistic assessment of needs and costs for all (service users and providers)  simple, clear and accessible normative texts,  reduction of number of rules and formalities with n eye to the real scope of regulations  closer interdependence with Government policy orientations and sectoral scopes and priorities. SIMPLIFICATION What it should be

5  To improve economic performance  To improve effectiveness and efficiency  To enhance democratic values such as openness, self reliance, public participation and responsiveness  To reduce the chances of corruption within the P.A. Generated by uncertainty on the applicable rules and procedures SIMPLIFICATION : Why should it be undertaken ?

6 12-month action plan scheduled for completion for June 2002  Review and simplification of a number of procedures A package of 22 procedures (9 for Public Health and 13 for Urban Planning)  Capacity building of OMSAR staff, in view of long term simplification A team of 5 full time and 3 part time OMSAR staff  The Support structure for the implementation of the action plan Interdepartmental Task Force for Simplification and Better Regulation

7 Policy formulation for Simplification, De- regulation and De-bureaucratisation Preparation of a Policy Declaration Setting policy guidelines specifically indicating the Government line of action on Simplification Preparation of a normative text Setting a legal framework regulating simplification activities Preparation of a manual of Administrative Procedures Definition and Implementation of an Annual Programme for interdepartmental simplification and de-bureaucratisation

8 Policy framework and Selection of Procedures  search for new procedures to simplify so far looks like an haphazard exploration  adoption of clearer rules and transparent formal policies  establishment of policy and analysis units in each Ministry  Consultation with citizen/clients consumer groups, civil society

9 The interdepartmental approach to simplification and de-bureaucratisation  scanning of the relevant elements of a procedure in its wholeness  looking for possible links with other related procedures  working on three main areas:  analysis of the requirements (applications, certificates, supporting documents etc…)  analysis of the management of the procedure (steps, competencies and jurisdiction, distribution of tasks etc..)  analysis of the quality of rules governing a given procedure in order to verify the clarity, accessibility of rules, eventual normative gaps or overlaps

10  Collect and study regulations and documentation concerning the selected procedures  Evaluate related or subsidiary procedures concerning other branches of public management  identify and evaluate the remedies and definitions of specific measures and alternative solutions  develop recommendations for the Simplification The interdepartmental approach to simplification and de-bureaucratisation (cont.)

11 Variations on the Recommendations for Simplification Recommendations include:  proposals for modifications of the existing regulations  integration of old regulations with new ones  interpretation of the existing legislation in function of the correct application of procedures  interpretation of the existing practice and rules governing the execution of the procedures  Redistribution of the responsibilities or the devolution of tasks and functions  Integration of the normative texts in consolidated regulations

12 The Simplification of Procedures and the Achievements A total of 23 formalities (10 for the MoPH and 13 for the GD for Urban Planning)  Urban Planning Permits: Construction; Occupation; Renovation; Additions; Renewal; Land certification; land readjustment; Lien Hold; construction for displaced; Reversal of expropriation decisions, Construction and exploitation of classified institutions and farms; construction of over 40 sq meter facade

13 The Simplification of Procedures and the Achievements (cont.)  Health Ministry Permits: Pharmacist; Medical Specialist; Pharmacy; Health Facility; Registration And Pricing Of Pharmaceuticals; Import Of New Medicaments; Indemnity To Disabled Orphans; Dialysis Patients

14 The Simplification of Procedures and the Lessons Learned  The administrative environment and the constraints which contribute to procedural complexity and operational inefficiency: An overall non-citizen-friendly and non-service- oriented combination of formalities Formalities primarily conceived to pursue fraud a priori rather than safeguard public interest Procedures involve different levels of the Public Administration without assigning to any one the task to take final decision Subjective interpretation of the existing regulations resulting in the unjustified duplication of controls

15 The Simplification of Procedures and the Lessons Learned (cont.1)  The administrative environment and the constraints which contribute to procedural complexity and operational inefficiency: Inadequate interaction among branches and levels of the administration Red tape sustained by a volume of documents more often with little justification Inadequate separation between the functions of documentation/ permit processing and communication between the staff Formalities that seem to progress along a tortuous path with recurrent return of the documentation to the starting registration point

16 The Simplification of Procedures and the Lessons Learned (cont.2)  The administrative environment and the constraints which contribute to procedural complexity and operational inefficiency: files processing conducted in sequential manner (the subsequent step can only start upon completion of the previous one) Controls focus on the verification of documents with no direct inspection of the situations that those documents certify Phased and split issuing of permits (i.e. advance permits, temporary and permanent permits etc..)

17 The Simplification of Procedures and the Lessons Learned (cont.3)  The administrative environment and the constraints which contribute to procedural complexity and operational inefficiency: frequent contradictions within the same office about the applicable rules in specific procedures presence of regulatory vacuum for which regulatory action is particularly needed asynchrony between the work of OMSAR team and the regulatory activities of certain ministries

18 Bullet Points For Action To Enhance The Effectiveness Of Simplification  Adopt a formal policy on simplification and better regulation  Adopt clear and transparent rules on simplification and better regulation  Define a global long term strategy for the institutional reform and modernisation of the Public Administration with attention to simplification and better regulation  Establish Policy units in each ministry with tasks in simplification and better regulation (Regulatory Impact Analysis)

19 Bullet Points For Action To Enhance The Effectiveness Of Simplification (cont.2)  Codify principles and standards in support of administrative modernisation and simplification through the adoption of a code of administrative procedures  Define appropriate instruments for obtaining the commitment to implement simplification and ensuring its automatic application  Develop annual plans of simplification on the basis of a consensual acceptance from the political and administrative institutions of Lebanon  For assistance in the implementation of the proposals already made, new human resources need to be added with clear allocation of tasks and time to staff  Control over the timely circulation and distribution of reports to be closely monitored


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