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Upgrade to R12 Now – The International and Multi-National Arena Presented by: Marsha Edgell, BizTech Thomas Simkiss, BizTech.

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Presentation on theme: "Upgrade to R12 Now – The International and Multi-National Arena Presented by: Marsha Edgell, BizTech Thomas Simkiss, BizTech."— Presentation transcript:

1 Upgrade to R12 Now – The International and Multi-National Arena Presented by: Marsha Edgell, BizTech Thomas Simkiss, BizTech

2 Upgrade to R12 Now – OAUG eLearning Sessions PresentationDatePresenterCompany Upgrade to R12 Now – A Financials Overview Jul 19, 2012Lee Briggs Upgrade to R12 Now – A Deep Dive into General Ledger Jul 26, 2012Mohan Iyer Upgrade to R12 Now – The International and Multi- National Arena Aug 2, 2012 Marsha Edgell/Thomas Simkiss Upgrade to R12 Now – Improvements in Cost Management Aug 9, 2012Douglas Volz Upgrade to R12 Now – Manufacturing and Order Processing Aug 15, 2012Bob Bullman Upgrade to R12 Now – Realizing Enterprise Value with Projects R12 Aug 23, 2012Mike Lennon Upgrade to R12 Now – Round Table Discussion Aug 30, 2012Thomas Simkiss 2

3 Thomas Simkiss – COO Oracle Applications Practice Lead Professional Summary – Senior functional and technical consultant – 15 + years combined industry and consulting experience – Roles in over two dozen packaged software implementations, experience with business process redesign and SOX compliance reviews. – Thomas is a CPA in NJ, and a member of the PA, NJ, and American Bar Association. Qualification Summary – Specific areas of Oracle knowledge include releases 10.7 through 12.1.3 in Financials, Manufacturing, Project Costing and Billing, Discoverer, and Reports Developer, and OBIEE RPD development and deployment. – UPK 3.1 through 11.x Mobile:215-990-9001 Email: Website: Prior Experience: Project Experience:

4 Lee Briggs, BizTech Director, Financials Management Practice 12 Years of experience as an Oracle Application implementation consultant Over 38 Full Cycle implementations Coordinator of the ADI SIG Oracle Certified Specialist in General Ledger and Payables Prior Presentations at Collaborate – XML Publisher – Taking Reports from Drab to Fab! Collaborate 08 & 09 – FSGs in Release 12: Since ADI Is Not Supported, How Do I Use BI Publisher? Collaborate 10 – Desktop Integrators – You Mean I Can Load Data Straight From a Spreadsheet? Collaborate 11 – Inter and Intra Accounting in R12 – A Deep Dive Collaborate 12

5 5 Subject matter expert in financial business process - with 25+ years of IT experience in design, development, implementation and process improvement Author of “Oracle E-Business Suite Financials R12: A Functionality Guide”, Experience of multiple full life cycle implementations Project Management experience of leading at least 12+ projects to successful completion Strong experience in conducting workshops on business processes Experience (partial list) 408 859 4484

6 Marsha Edgell Oracle Applications Specialist Professional Summary – Senior functional consultant – 20 + years combined industry and consulting experience – Roles in over thirty packaged software implementations – Extensive experience with on-shore / off-shore resource management, coordination and hiring Qualification Summary – Specific areas of Oracle knowledge include releases 10.7 through 12.1.3 in Financials – PMP Certified – Director of Global IT Operations in a multi-national organization Mobile: Email: Website: Prior Experience: Renal Treatment Centers Project Experience:

7 Douglas Volz Professional Summary – Helping people use Oracle since 1990 for Cost Accounting and related Financials, Manufacturing and EAM modules. – 30+ years industry, design and consulting experience, specializing in the design, implementation and project delivery for Cost Management business solutions – Specific areas of expertise include profit in inventory, inter- company, A/P accruals, multi-org inventory reporting, WIP analysis, inventory reconciliation and margin analysis – Presenter at Collaborate (OAUG) and UKOUG since 1996 – Multi-national experience in twelve countries Qualification Summary – Former co-designer for Oracle Cost Management – Lead the OAUG Cost Management Special Interest Group – Prior Accounting and Cost Management industry experience Sample Project Experience: +1 510 755 7050 Slide 7

8 Bob Bullman Oracle Applications Practice Director Professional Summary: – Professional Supply Chain Consultant (15+ years implementing Oracle Applications) – Held multiple management positions at Oracle with in the Application’s group – Advanced Planning and Distribution optimization expert – R12 Solution Architect ( Manufacturing, Order Management, and Service ) – Techno-Functional consultant Qualification Summary: – APICS Certified at the Fellow level – Prior certification in Oracle Manufacturing and Supply Chain modules – Bachelors Degree in Finance Project Experience: – Full suite R12 Financials, Order Management, and Manufacturing, including VAT taxation – Implemented many other R12 and 11i installs, as well as prior version of Oracle including CRM (E-Bus only) – Presented at many different types user groups and professional organizations (APICS, OAUG) –Designed and coded many extensions to the E-Business suite, as well as performed numerous data conversions. 8

9 Mike Lennon, BizTech Managing Partner & Projects Practice Lead 15+ Years of experience as an Oracle Application Implementation Consultant Over 50 Full Cycle implementations Prior OAUG Presentations: – Using HR & Projects – Capture Resource Time & Expense (CWK Flow) – Implementing FA Book Security – Transforming E-Business Strategy into Practice – Deploying WorkFlow. – Financial Processing and Reporting Made Easy with ADI. Newborn (Griffin) & Golf

10 Plan| The Right Strategy Building a Business Case To Upgrade

11 R12 Upgrade Key Questions … Would you like to reduce reliance on IT staff for report creation? Are you satisfied with the number of days it takes to close at period end? Do you have a large number of sets of books? Do you want to improve reconciliation and reporting at period end? Would you like to increase the efficiency of your tax and payment processing? Are you required to maintain multiple accounting representations? Would you like auditable and transparent accounting entries accessible with full drilldown? Would you like to gain efficiency with processing and reporting across operating units? Would you like to implement shared service centers?

12 “Ability to issue one payment instruction to the bank for payments of invoices in multiple operating units was viewed as a huge benefit from the user community.” “We have 60 sets of books and see tremendous efficiencies with running processes across these sets of books using Ledger Sets.” Why Upgrade to R12 Straight Talk from Customers “The ability to access multiple operating units with a single responsibility can simplify SOX compliance monitoring.” “Multi-Org Access Control (MOAC) will definitely reduce the workload and the number of people performing process related tasks. The users are very excited and the benefits of MOAC were readily visible to them.” “Banks, taxes, payments, and accounting – everything that becomes centralized will bring tremendous efficiencies to our organization.” “The functionality offered with Advanced Global Intercompany System (AGIS), specifically the creation of physical invoices to be created for I/C transactions in Payables and Receivables eliminates many customizations in this area.” “Centralization of subledger accounting rules would minimize set up and maintenance, providing greater financial control, and enforcing a consistent approach for true global accounting.”

13 Plan| The Right Strategy Why Upgrade to R12?

14 Continued Release and Innovation 14 EBS R12 EBS R12.1 EBS 12.1.2 EBS 12.1.3 200420072009 2010 2011 Released Financials, Technology Procurement, HCM, Service, SCM, Projects, Financials, Technology, MDM Functional Innovation Major Release Minor Release EBS 11i10

15 Focus on Opportunities to Achieve Rapid Return Invest in Ways to Standardize and Simplify with a Global Business Platform E-Business Suite Release 12.1 15

16 WHAT’S NEW IN 12 – Ledgers and Ledger Sets – Rules-based Accounting Engine – Unified Bank Account Model – Centralized Payments – Global Tax Engine – Global Intercompany System RESULTS – Faster, simpler period end processing – Easily meet local accounting requirements – Streamline intercompany trading and reconciliation – Adapt quickly to regulatory changes – More productive shared service centers Greater Control, Increased Flexibility 16

17 A Deep Dive into General Ledger “Legal Entity” Chart of Account qualifiers Data Access Sets Ledger Sets Sub-ledger Accounting (SLA) Report Manager Web ADI Consolidation - Chart of Accounts Mapping 17

18 18 Legal Entities What A Legal Entity is an association, corporation, partnership, proprietorship, trust, or individual that has legal standing in the eyes of law A legal entity has a legal capacity to into agreements or contracts, assume obligations, incur and pay debts Why Model the legal structure independently of operational structure and accounting structure Allow mapping of legal entities to Accounting Structure – Ledger and balancing segment values Organizational Structure – Operating Units Identify legal entity on transactions to enable compliance and support Legal Reporting – with a plethora of BI Publisher reports Calculation of Taxes – in the new rules based tax engine (EBTax) Intercompany – using the Advanced Global Intercompany System Where A Legal Entity is required in E-Business Suite tax to manage A legal entity is created – the first step - in the new Accounting Setup Wizard; and will be part of the Accounting structure The legal entity will be associated with the ledger Bank Accounts (owns bank accounts) Advanced Global Intercompany System (owns transactions) E-Business Tax (owns tax registrations/regimes)

19 Accounting Flexfield Qualifiers 19

20 Chart of Account – New Qualifiers 20 Secondary tracking segment – Allows to manage Cumulative Translation Adjustment, Retained Earnings and Gain/Loss accounts for a combination of the balancing and a secondary segment Intercompany – Allows for automatically balancing transactions between balancing segment values, both intra- and inter-company (across legal entities) Management segment (R12) – Allows securing data for reporting by values in a specific segment (qualified as Management Segment)

21 Ledger and Data Access Sets Ledger Sets – Can be used to group ledgers into a single bucket – Ledgers MUST have Same Chart of Accounts Same Calendar and period type combination – Processes that can be performed in unison on a ledger set Open/Close periods Revaluation and Translation Recurring Journals Inquiry and Reporting 21

22 Web ADI A new framework has been created to enable integration with data creation This new framework allows data integration with any Oracle product Only few products have pre-delivered solutions (FA, GL, HR, etc..) You can create one for AP or SLA or any other product The Web ADI is faster and only allows data entry – no reporting 22

23 Report Manager Replaces the capability to generate FSG reports in Desktop ADI Has additional functionality than what was available in Desktop ADI Report Manager – can store reports output in the database as a static source – allows access security to be managed within the reports repository – allows access to reports via a menu “function” – allows similar reports to be stored with a “period” identifier 23

24 International and Multinational Enhancements Subledger Accounting Secondary Ledgers Advanced Global Intercompany Global Financials eBusiness Tax Payments 24

25 Subledger Accounting Rules based accounting engine allows for multiple representations of the same transaction – Payables invoice in Europe accounted in US GAAP French Statutory Chart of Accounts IFRS Secondary ledgers support currency and historical reporting needs 25

26 Advanced Global Intercompany Streamline Intercompany trading, billing, and payments across ledgers and currencies Allows compliance with local regulations – Treat intercompany transactions as “arms length” with AR and AP Invoices Purge rejected transactions. Preserve database space 26

27 Financials for EMEA Payables Turnover Report Supplier Statements Receivables Aggregate VAT Statement Customer Statements Regional Cash Desk Report Account Analysis Report Account Analysis Detailed Reporting Enhanced Statutory Report Extracts for Italy 27

28 Financials for India Enhanced Tax Support – Fringe Benefit Tax Support – Inclusive Tax Support – Tax Information on Purchase Order Workflow Notification for India – Reassessing Service Tax on Receipt of Foreign Payments for India – Display of Value Added Tax (VAT) Invoice Number in Receivables Transaction Workbench for India Retroactive Pricing Support Payables Invoices Support for India Advanced Pricing Support for India 28

29 eBusiness Tax Financials for EMEA Financials for India Taxes in Payables may be changed from Exclusive to Inclusive on the fly – Greater support for VAT recovery Golden Tax Adaptor Enhancements for Mainland China 29

30 Payments Banks are owned by Legal Entities – Payments across operating units supported via MOAC Single Euro Payments Area (SEPA) Support 30

31 R12 Cost Management Enhancements MOAC – Multi-Org Access Control Subledger Accounting – OPM & Discrete Costing COGS Recognition “As Of Dates” for Inventory Reporting Re-Designed A/P Accruals 31

32 32 R12 Multi-Org Access Control Mostly affects “operating unit” level functions Allows you to access information across multiple operating units without changing responsibilities Set up a security profile listing the operating units to access Run Security List Maintenance concurrent program Assign the security profile using the MO: Security Profile

33 33 Flexible variance account recognition for: ⁻Invoice price and purchase variances ⁻Average cost adjustment ⁻Standard cost adjustment ⁻Manufacturing variances ⁻Account aliases ⁻Freight charges ⁻Most other inventory, manufacturing and related account entries Oracle Discrete Costing and SLA

34 34 COGS Recognition In R12 customer shipment entries go to deferred COGS Revenue and COGS are explicitly matched AR: “Autoinvoice” & “Revenue Recognition Master Program” ⁻CST: “Inventory Cost Processor” or “Record Order Management” ⁻CST: “Collect Revenue Recognition Information” ⁻CST: Then “Generate COGS Recognition Events” New Accounting Entries to clear deferred COGS Use the COGS Revenue and COGS Matching Report

35 35 COGS Recognition – Accounting Entries “True” COGS 1. Customer Shipment 10 2. COGS Recognition Deferred COGS Inventory 10 New Accounting Entries to clear deferred COGS Use the COGS Revenue Matching Report

36 36 Inventory Value Reports “As Of Date” Four major reasons for month-end inventory-out-of-balances ⁻Sharing system accounts leading to poor or no ability to reconcile ⁻Using the same offset account as valuation on miscellaneous inventory transactions ⁻Manual journal entries ⁻Having poor month-end cut-off Proper System Setup Fixes the first three (setups and G/L security rules) Now Inventory Value Reports have an “As Of Date” so you get accurate month-end valuation reporting

37 37 A/P Accruals Perpetual A/P Accruals are Completely Rewritten ⁻Monthly load into summary tables ⁻Excellent detail and summary reporting (same report/two templates) ⁻A/P Accrual write-offs go to your G/L ⁻Works right out of the box! Period End Accruals: ⁻Calculate Accrual Balances at PO Distribution Level ⁻Period-end accrual entries stored in a separate accounting table and automatically reversed in the new month ⁻Uninvoiced Receipts Report and Period-End Accruals use same underlying code / same results Challenges with R12 Perpetual A/P Accruals Only shows your net position, only remaining balances ⁻Must reconcile month-by-month, cannot go back ⁻Can be difficult to identify reconciliation issues Intercompany A/P Accruals are now on the Miscellaneous A/P Accrual Reconciliation Report

38 R12 Manufacturing and OM Engineering (same approvals) Capacity Mfg. Scheduling PO Receiving Bills and Routings 38

39 Update Material Control in Common Bills While retaining a common BOM relationship, users can update the following attributes at the org level: – Operation Sequence – WIP Supply Type – Sub-Inventory – Locator – Include in cost roll-up Benefits: Facilitates standardization by deploying common bills while enabling typical organization overrides 39

40 Inventory Material Status – Used for Lot control before QA Approval is complete you can not reserve a lot. Defining Picking Rules – Used to only be one for shipping and Discrete Job picking. – Now you can have many! OPM Inventory Convergence 40

41 Material Status control restricts the movement and usage of portions of on-hand inventory. Using material status control enables you to control whether you can pick or ship an internal order or sales order, or issue material for a work order. You can also specify whether material needs to be quarantined until you inspect it. In addition, you can determine whether products with a particular status can be reserved, included in available to promise calculations, or netted in production planning. You assign material statuses at four levels: subinventory, locator, lot, and serial. 41 Material Status

42 You can create picking rules that enable you to sort picks based on criteria that you define for sales orders, process manufacturing batches, or work in process jobs. Oracle Inventory reviews the picking criteria order and the options for each criterion. 42 Enhanced Picking Rules

43 Purchasing/MRP Auto-Approval Tolerances for Change Orders This one is long overdue, still creates new revision. Changing dates when not using iSupplier can be very time consuming and most often didn’t require approval. Buyer Work Center HTML PO Summary and change without so many levels. Easier user interface with all a buyer needs in one html form – Auto-create PO, create and query PO’s and blankets Rescheduling of PO from ASCP – Works well for Planner/Buyer role (i.e. the planner for an item is the buyer too) PI Publisher used for PO layout. 43

44 Supplier Management 44

45 Order Management Adaptable User Interface Item Order-ability Enhanced Inventory Reservations (Reservations Against WIP) 45

46 Adaptable User Interface 46

47 Item Order-ability Businesses need to be able to order specific products depending on specific customers. Instead of being able to view and select all items for all customers in the sales orders window, you can now restrict the item list based on customer and other related criteria. If the value of the profile option OM: Use Materialized View for Items LOV (Honours Item Orderability Rules) is set to No, then the Ordered Items LOV lists all the items of the item validation organization of the current operating unit. This doesn't consider the defined item orderability rules, however if there is a defined rule that prevents the item from being ordered, then an error message is displayed during the saving of the order. You will not be able to save the order. 47

48 Installed-Base Entirely new HTML user interface...dramatically improved functionality “11.5.10 to be virtually unusable in it’s former state” Increased integration across Service Contracts, OM and Field Service allowing easy instance creation, update and transfer 48

49 Oracle Projects 12.1.1 New and Enhanced Functionality Enhanced Reporting Options and Capabilities Validate Project & Assignment Dates Improved Workplan Usability Enhanced Budget and Forecast Usability Subcontractor Payment Controls Stronger Resource Planning Capabilities Greater Control on Services Spend Streamlining Cost Adjustment Processing Adjusting to Contract Changes Reimbursable Agreement Processing

50 Project Managers Reporting Pack Reporting Capabilities Capabilities: – Access information in disconnected mode – Pre-seeded with several useful reports that can be customized – Configure the report layout and data – Schedule the creation and distribution of reports – Choose from various types of report output options Key Benefits: – Allow managers to stay “in the know while the go” – Simple interface to create and modify reports means less specialized skills required

51 WHAT’S NEW IN 12.1  Many to Many relationship between HR Assignment and Purchase Order  Project Distribution based on Timecard Entries RESULTS  Lower costs overall in services spending  Helps enforce policy compliance  Enhance cash flow by reducing time delays in transaction processing Integrated Services Procurement Greater Control over Services Spend

52 Enhanced Usability to Plan & Control Planning Generate forecast using planned values – In the Generation Options page, select “Copy ETC from Plan” – You can only enable the new option when Plan Type is “Cost Only” Time Phasing is enabled in the ‘Plan Settings’ page Task Level Selection is enabled on the Edit Planning Options page Either “Financial Plan” or “Work plan Resource” is selected as the ETC Source in the Edit Planning Options page Change Document and Open Commitment are not enabled in the Generation Options page

53 Reduced the number of steps to complete tasks Improved overall look & feel Improved Usability Uptake of Fusion technology Increased personalization capabilities UI Improvements Better User Experience New Favorites Menu New Navigator Menu New Home Page Cross Project Work Lists New Hover and Pop-up Windows

54 UI Improvements Sample of hover over pop-up » Hover your cursor on Project Number in the project list table to view project details 54

55 Make Better Decisions with Greater Insight Project Analytics WHAT –Complete solution for project business lifecycle reporting –Role-based best practices provide relevant and actionable insight HOW –Actionable insight for improving project portfolio performance –Track project/program performance and control project costs –Complete insight into project revenue, billing and profitability RESULTS –Improve cash flow –Optimize resource utilization –Accelerate deliveries –Lower operational costs –Improve margins –Reduce project and financial risk

56 ANALYSIS & METRICSBENEFITS Funding and Budgets More timely, informed decisions at all levels of the Project organization Control Project costs before they impact Project profitability Maximize cash flow with better insight into payables, commitments and billings Control the risk of overall project portfolio Control the budgets and Improve the profitability Identify at-risk projects and initiate corrective actions Empower project team with the ability to manage projects better Project Cost Project Revenue and Billing Project Profitability Agreement Amount Baseline Amount Allocated Amount Original Cost Budget Current Cost Budget Original Revenue Budget Current Revenue Budget Forecast Cost Budget Forecast Revenue Budget ITD, QTD, YTD Metrics Burdened Cost Burden Cost Raw Cost Equipment Cost Equipment Efforts People Cost People Efforts Billable Cost Non-Billable Cost ITD, QTD, YTD Metrics Revenue Amount Revenue Quantity Unbilled Receivables Unearned Revenue Invoiced Amount # of Approved Invoices Retention Billed Retention Withheld Write-off Amount ITD, QTD, YTD Metrics Margin Margin-ITD Margin Percent Margin Percent -ITD Forecast Margin Margin Change Cost Variance Forecast Cost Variance ETC Burdened Cost ETC Revenue Oracle Project Analytics Better Manage Projects and Improve Profitability

57 Project Analytics – Key Objectives and Questions by Role Project Executives Actionable Insight for Improving Project Portfolio Performance What are my top 10 profitable projects? What are At-Risk projects? Which organization is doing better? What is the overall health of my project portfolio? How is my cash flow? How do I Improve? Where do I invest more? Project and Program Managers Track Project / Program Performance and Control Project Costs What is the overall health of my project/program? What is my cost variance? Where I am spending more? How do I optimize the project resources How well am I meeting the project goals and stakeholder expectations? Project Accountants Complete Insight into Project Revenue, Billing and Profitability What is the total agreed amount from the contract for a project? How much of the funding amount has been billed? What is the current and expected profitability based on the current status How much backlog was lost and which projects were responsible for this? How do current billings compare with billings from the previous period? How many invoices pending for approval? Role-Based Best Practices Provide Relevant and Actionable Insight for Everyone

58 58 Contact Information Thomas Simkiss, JD, CPA Lee Briggs Bob Bullman Mike Lennon, CPA Mohan Iyer Marsha Edgell Douglas Volz 58

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