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LIFECYCLE METADATA FOR DIGITAL OBJECTS Danielle Cunniff Plumer School of Information The University of Texas at Austin Summer 2014.

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Presentation on theme: "LIFECYCLE METADATA FOR DIGITAL OBJECTS Danielle Cunniff Plumer School of Information The University of Texas at Austin Summer 2014."— Presentation transcript:

1 LIFECYCLE METADATA FOR DIGITAL OBJECTS Danielle Cunniff Plumer School of Information The University of Texas at Austin Summer 2014

2 ARCHIVESSPACE LAB

3 Using ArchivesSpace You should have an account in the class ArchivesSpace instance: Username: your EID Password: (initial) There are three predefined repositories: IMLS C2C (IMLS Connecting to Collections Initiative) AFP (Austin Fanzine Project) Sandbox Start in the Sandbox

4 Sandbox Repository Selected

5 Create a new Accession

6 New Accession Panel Note that some information is required (Identified, Accession Date), while other information is optional.

7 Tooltips Most elements have tooltips, text that shows up when you hover over the element. Note that references to DACS are to the first edition.

8 Accessions vs. Resources Accession: Resource: We’ll create a new set of resources by importing a finding aid Finding aid: https://dl.dropboxusercontent.com/u/ /ferris.xml https://dl.dropboxusercontent.com/u/ /ferris.xml

9 Your first accession Create a new accession, using DACS to format the entries. You can do anything – for ideas, look at https://pacer.ischool.utexas.edu/community-list https://pacer.ischool.utexas.edu/community-list Note: try for smaller communities (10 or fewer items) All identifiers will use the organization code TxU-LS (MARC Organization for UT library school) Use the date of accession into Dspace, if known; otherwise, use today’s date Ignore Agents, Subjects, Classifications (for now)

10 Adding a resource Spawn a new resource from the accession Add a title for any finding aid to be created You will want to represent a hierarchy of objects Add at least one digital object Note technical metadata than can be included

11 Tutorial Assignment For any one accession, create a tutorial that shows how to complete a given step in ArchivesSpace. For example: Creating an accession (include AS required elements plus required elements from DACS v.2, updating tooltip references to DACS as needed) Creating a resource (either from an existing finding aid or from scratch) Add a digital object (include steps of creating checksum, extent information, etc.) Create an agent Create a location Using classification

12 Finding Aid Assignment Create an accession for a collection of digital objects Options: any one state in the IMLS Connecting to Collections repository at UIUC Connecting to Collections recordings (DVDs) Austin Fanzine Project (talk to Jennifer Hecker about options) Associate the accession with a resource (either by spawning or creating after the fact) Add digital objects for the various items – at least 5 Create any needed agents or other authority records (subjects, locations, etc.) When complete, export EAD

13 Useful URLs iSchool ArchivesSpace Connecting to Collections at UIUC https://www.ideals.illinois.edu/handle/2142/34610 https://www.ideals.illinois.edu/handle/2142/34610 Austin Fanzine Project https://dl.dropboxusercontent.com/u/ /afp_sample_dat a.zip https://dl.dropboxusercontent.com/u/ /afp_sample_dat a.zip DACS version 2 ArchivesSpace GitHub: https://github.com/archivesspace/archivesspacehttps://github.com/archivesspace/archivesspace Example files for import testing: https://github.com/archivesspace/archivesspace/tree/master/backend/app/e xporters/examples https://github.com/archivesspace/archivesspace/tree/master/backend/app/e xporters/examples

14 Notes ArchivesSpace help isn’t available (requires membership) Our public interface is ArchivesSpace Sandbox is available Use username “admin” password “admin”


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