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ComplianceEnterprise Ready 2 3 The New SharePoint 1 SharePoint Online Specifics 4 5 Discussion 5.

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Presentation on theme: "ComplianceEnterprise Ready 2 3 The New SharePoint 1 SharePoint Online Specifics 4 5 Discussion 5."— Presentation transcript:

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3 ComplianceEnterprise Ready 2 3 The New SharePoint 1 SharePoint Online Specifics 4 5 Discussion 5

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5 SharePoint Share

6 Social 6 Make it easier to work as a team and manage your projects. Use community knowledge to gain insight and find answers. Engage in conversations to stay informed and make better decisions.

7 Follow people, documents & sites Share ideas and get answers in real time on your Newsfeed ♡ Like people Pervasive presence integration

8 Ask colleagues for expertise Preview content inline Follow relevant content and subject matter experts

9 Communities Search for answers within communities Feature communities to drive membership Quickly find your recent communities

10 Understand how large and active the community is See the most recent discussions Discover the people with the highest reputation

11 Discover experts and understand reputation Ask questions, and contribute to discussions See best replies at the top

12 Stay Connected 12

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14 Basic Integration Option to replace SharePoint Newsfeed with Yammer Yammer app for SharePoint Connected Experiences New experiences that combine social, collab, , instant messaging, voice, and video Deeper Connections User experience Single sign-on Office Web Apps Summer 2013Fall 2013

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16 Business Intelligence Easily combine data from any source to create fully interactive reports and insights with guided exploration Visually discover and share insights for collaborative decision making across the organization Manage self-service BI with control & compliance for end user created assets 16

17 Quickly navigate through your data Drill into data with timeline slicer Get suggestions on chart types based on your data Preview your graphs, formatting and KPIs Hyperlink to detail pages

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19 Search Find what you’re looking for with intelligent results tailored to you Get answers and take action with an experience that’s always a step ahead Build smarter applications that can scale for any need 19

20 Understands the intent of the queryEnrich your data with entity extraction Find and navigate back to past results

21 Interact with live previews of documents Dive into the part of the document that matters most Contextual actions based on the type of document or result Visual refiners

22 Deep refiners Find people based on their expertise Discover content they’ve produced based on your query

23 Quickly create rules to optimize the search experience Simple, easy to use, experience for maintaining rules Use rules to not only improve queries but also the user experience

24 24 CreateControlProtect Create and organize content easily with the help of relevant discovered information Manage content policy, information architecture and taxonomy Reduce risk and manage compliance with centralized eDiscovery tools

25 Streamline common tasks 25

26 Created Documents in Browser Create docs directly in SharePoint

27 Quickly Share Documents Manage permissions

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30 Tag content directly from Office backstage Office Integration Check in/out and access all versions of the document without having to open SharePoint Save directly to SharePoint without going to a browser

31 Store, sync and share 31

32 Manage different types of content as a unit Individual document properties Manage properties, versions and workflow for Document Set

33 Keep things on track 33

34 One view of all your tasks Synchronized with Outlook Site feed for group conversations

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36 SharePoint Online Development 36

37 Create Dynamic Sites 37

38 Combine static and dynamic content Engage your users with both static and dynamic content Surface rich content and videos with recommendations

39 Follow simple step- by-step process for designing sites Import and convert designs automatically Integrated workflows help manage designs

40 Tailor designs and target devices with device channels Easily create mobile apps with REST API’s Smart management of media assets

41 41 Create and manage channels for different devices Tailor experiences for any device

42 Managed navigation Refiners based on context and content type Content driven topic pages generated by search

43 43 Configure and preview refiners for each category Add terms or sync with existing metadata to change site navigation Refiners can be based on taxonomy Define refiners per category Configure each refiners display templates and properties

44 Apps for Office and SharePoint

45 Discover new apps 45

46 SharePoint Apps 46 App Web (from WSP) Parent Web SharePoint-Hosted App Provision an isolated sub web on a parent web Reuse web elements (lists, files, out-of-box web parts) No server code allowed; use client JavaScript for logic, UX Developer-Hosted App “Bring your own server hosting infrastructure” SharePoint Web Get remote events from SharePoint Use CSOM/REST + OAuth to work with SP Cloud-based Apps Your Hosted Site Azure Auto-Hosted App Windows Azure + SQL Azure provisioned invisibly as apps are installed Azure SharePoint Web

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48 Specify retention schedules for content types Submit documents for long term archival

49 Define mutli-stage retention policies by folder Create hierarchical file plans and generate reports

50 Submissions matched to specific content type

51 Specify alternate content type names to accommodate taxonomy differences Property based conditions route content Auto provision folders based on property value

52 View in-place hold stats in real time Legal can create discovery sets for in- place preservation Create queries to trim down content required for analysis or export

53 Preserve content in original location with true fidelity Add Exchange mailboxes, SharePoint sites and file share sources

54 View breakdown of results and size statistics at-a-glance Unified search query across Office platform Reduce preservation set size with additional filters Preview content prior to export Multiple message types, including Lync

55 Tabbed results Preserve discussions and feeds from SharePoint

56 Export content to EDRM XML standard format Options for de- duplication, IRM removal and document versioning

57 In-Place Hold as you want it 57 New Time- Based In- Place Hold If an item is deleted prior to the hold date ending, it will be held for the difference. Litigation Hold / In-Place Hold (Legacy) You don’t specify any query parameters or time duration and hold the items indefinitely. New Query- Based In- Place Hold Items can be preserved by query, including items that do not exist at the time of the Hold being applied Query Based In-Place Hold (Legacy) Search for content throughout SharePoint and place it on hold. New Site In-Place Hold When you apply an in-place hold to a site, content in the site remains in its original location. Users can still work with the content, but a copy of the content as it was at the time that you initiated the hold is preserved. Exchange VariantsSharePoint Variants

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62 Spectrum of Content Publishing My Collaboration Lifetime Ad-Hoc Dept/Org Apps

63 Common On-premise Workloads: Insights Custom Applications Enterprise Search Hybrid Servers Internet Sites Common Cloud Workloads: Intranets Sites Content Communities SharePoint Search Basic Composite Apps/Forms

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68 Reduce infrastructure costs Run SharePoint in the cloud Deliver new features and updates faster Reduce storage footprint Improve scalability and performance

69 Let's Take a Tour

70 SharePoint Online High Level 70 SharePoint Online Plan 1SharePoint Online Plan 2 Team SitesYes Simple Public-Facing Website 1 basic public-facing site included Site DesignerYes SharePoint Designer 2010Yes Custom WorkflowsYes Sandboxed Solutions (PTC) with Visual StudioYes My SiteYes Social (Wikis, Blogs, Microblogging, Communities, etc.)Yes Form ServicesNoYes Excel ServicesNoYes Visio ServicesNoYes Access ServicesNoYes Business Connectivity Services (BCS)NoYes eDiscovery CenterNoYes Site / Library Legal HoldNoYes Content Search Web Part / Cross Site PublishingNoYes Site CollectionsUp to 10,000 Office Web Apps View only for E1 View and edit for E2 View and edit External Document SharingYes Storage (does not include My Sites)10 GB MB per USL My Site Storage (Sky Drive Pro)25 GB per USL Buy Additional StorageYes AdminYes, tenant level View Details

71 Analytics, PerformancePoint BIExcel Services, Power View, PowerPivot SharePoint Online SharePoint 2013 Deep refinement, enhance relevancy SearchPeople/Expertise, hover card, enterprise search Full-trust code, BCS+DeveloperCloud app model, Sandbox, CSOM, BCS Cross-site scripting, content by search InternetPublic Website, Design Manager, apps/store Central AdministrationAdminTenant-level, PowerShell, IRM, Recycle Bin ECM / Social eDiscovery, Records Center, Site Mailbox, Mobile, Newsfeed, Follow, dot dot dot

72 SharePoint Discussion  If you currently use a collaboration platform (such as Microsoft SharePoint ® ), what version do you use and is it hosted online or on premises?  What specific workloads do you plan to use in SharePoint Online?  What usage scenarios (for example, Portals, My Sites, Team Sites, Search) do you plan to cover with SharePoint Online?  If you currently use SharePoint, are there workloads that you would plan to move to SharePoint Online?  If you currently use SharePoint, do you want to move any customizations (for example, customer Web Parts, apps, workflows) to SharePoint Online?  Do you have any custom business applications or processes using SharePoint that access other internal data sources or systems that you want move to SharePoint Online?  Do you use third-party components in SharePoint? 72

73 SharePoint Online Discussion  How much data (in gigabytes or terabytes) do you plan to store in SharePoint Online during the first year?  What types of documents do you store on SharePoint (for example, collaboration, public, sensitive, confidential, or personal documents)?  Do you have legal or compliance requirements for SharePoint content?  Do you have a web-based collaboration solution for partners in place?  How many users do you plan to migrate to SharePoint Online? 73

74 Resources  SharePoint Online Service Description  What’s New In SharePoint Online microsoft-sharepoint-online-HA aspx microsoft-sharepoint-online-HA aspx  SharePoint 2013 Hybrid 74

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76 SharePoint Online Topology WFE App Server Crawl WFE CA Timer Jobs Sandbox Content: Fed App Fed Query Fed CA Fed Idx Federated Services: SQL SQL: SQL AD Directory: Stamp 1: WFE App Server Crawl WFE CA Timer Jobs Sandbox Content: Fed App Fed Query Fed CA Fed Idx Federated Services: SQL SQL: SQL AD Directory: Stamp 2..N: Network 1..N: AD Sync Prov. SCOM ULS SPDiag WER DNS SMTP Admin Backup NLB Datacenter 1..N: WFE App Server Crawl WFE CA Timer Jobs Sandbox Content: Fed App Fed Query Fed CA Fed Idx Federated Services: SQL SQL: SQL AD Directory: Stamp 1: WFE App Server Crawl WFE CA Timer Jobs Sandbox Content: Fed App Fed Query Fed CA Fed Idx Federated Services: SQL SQL: SQL AD Directory: Stamp 2..N: Network 1..N: AD Sync Prov. SCOM ULS SPDiag WER DNS SMTP Admin Backup NLB Disaster Recovery Datacenter 1..N: Grid Manager Global Directory Tenant Admin (UI) Commerce backend DNS (multiple) OrgID Auth, Svc. Incident Management Azure (Windows/SQL) CDN Services

77 Failure Scope nonedisk rack dc Copy Count Data Center Rack 2 Rack 1 Keeping Your Data Safe Rack 3 save RAID 10 synchronous mirroring asynchronous log shipping asynchronous replication scheduled backups point-in-time restore recycle bin client side cache

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79 SharePoint Online Futures View Details

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