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LISD Esembler Guide LISD TECHNOLOGY

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1 LISD Esembler Guide LISD TECHNOLOGY
An illustrated guide for using the Esembler Program for Elementary and Secondary teachers in Lewisville ISD. Last Updated: November 28, 2005 INSTRUCTIONS FOR USING AND PRINTING: 1. Use the link for the table of contents below to browse for the set of instructions you need to view online. 2. Go to the “File” menu and choose the option “Print”. 3. You can print just the current slide, or if you choose, you can print the entire guide using the options “All” or “Current Slide” on this menu. Table of Contents on next page LISD TECHNOLOGY

2 TABLE OF CONTENTS- Esembler Guide
Accessing Your classes Page 3 How to access the program/training materials Page 4 Logging in Page 5 Using the classes screen Page 6 Basic navigation Page 7 Setting preferences Entering And Scoring assignments Page 8 Creating categories (Secondary Only) Page 9 Creating assignments Page 10 Entering scores for single assignments Page 11 Entering scores for multiple assignments Page 12 Copying assignments (assignments and scores) Page 13 Copying assignments (assignments only) Making Comments and Documentation Page 14 Managing/creating comments Page 15 Comment cards (Elementary) Page 16 Managing/creating comment templates Printing Reports Page 17 Temporary grade sheets (Roster Report) Page 18 Backup copies of grades (Spreadsheet Report) Page 19 Progress reports (Summary Report) Page 20 UIL Report ( UIL Eligibility Report) Page 21 Comment card reports (Comments Report) Page 22 Validation reports (Verification Reports) Page 23 MTA/ Resource reports (Elementary only)(Averages Report) Submitting Grades Page 24 Creating and Scoring Semester tests (Secondary Only) Page 25 Submitting grades for Region 10 (Secondary) Page 26 Submitting Grades for Elementary (Life Skills) Page 27 Submitting grades for Elementary (Grades 1-5) Page 28 Submitting grades for Elementary (K, D1, Fine Arts, LEAP) Page 29 Correcting grades Attendance Page 30 Daily Attendance Records Page 31 Attendance Reports Advanced Features Page 33 Team teaching a subject Page 34 Allowing a long term substitute access to a teacher’s grade book Page 35 Combining classes Page 36 Combining classes in Elementary Fine Arts Appendix A: Notes on Parent and Student grade access

3 Accessing your classes- How to access the program/training materials
1. Go to the LISD homepage (www.lisd.net) 2. Find the link labeled “Staff (Intranet)” and click on it. 3. On the intranet page which appears, find the option box with the applications requiring logins. 4. Click the link for the appropriate level of Esembler. Be aware that if you click on the wrong link, no classes will appear for you. 5. On the page which appears, you can click on the login box and log in following the instructions on page 4. 6. You can access training and support materials using the links in the “Announcement” section. NOTES: *3 If you are at home, you will need to log into the intranet between steps 3 and 4 Table of Contents Print Instructions 3

4 Accessing your classes- Logging into Esembler
1. Access the program using the links contained on the LISD intranet page (page 3 of this handout), or the shortcut in the box of programs which appears when you log into the network. 2. On the screen that appears click in the box labeled “Username”. 3. Enter your LISD Network login username (usually last name first initial) 4. Click in the box labeled “Password” or press “Tab” to get to the password box. 5. Enter your LISD Network login password. 6. Click on the button labeled “Login” If you get an error message, try again* The next set of steps will be done only the first time you log in. 7. If this is the first time for you to log into the Esembler program for the year, another dialog box will appear with your username filled in and a request for a “User ID” 8. Click in the box labeled “User ID” and enter your social security number (no dashes). 9. Click on “Login” NOTES: *6,9 Do not continue past three times or you will be locked out for 20 minutes. If your username and password does not work, contact your campus facilitator or trainer to have your information checked and corrected if need be. Table of Contents Print Instructions 4

5 Accessing your classes- Using the classes Screen
Once you have logged in, a screen will appear that will contain a list of your classes. This list is generated from the scheduling information contained in Region 10.* 1. Click on the class you want to view the class data for. 2. You can copy assignments and go directly to any task using the shortcuts provided in the menu. 3. Hover over the at then end of the line of classes to see a list of choices appear. 4. Choose any option off the list by clicking on it. 5. Click on the “Classes” button to return to this list of classes from anywhere in eSembler. 6. You can click on the “Logout” button when you are done. 7. If you need help, eSembler provides a comprehensive help section, accessed by clicking on the “Help” button. 8. You can view the grading period you are currently by using the information at the top of the page. NOTES: *You cannot add or delete students from eSembler directly. This is done through the counseling office using schedule changes. Table of Contents Print Instructions 5

6 Accessing your classes- Basic Navigation
1. Once you choose a class from your list of classes, you can return to the list in one of two ways. You can click on the “Classes” button or hover over it for a list of your classes. 2. You can log out of the program by choosing the button marked “Logout”. 3. Once you are in a class, you can click on any of the buttons at the top of the page to move to the indicated window. (each of these will be described in it’s own section) When you enter data or make selections in menus, you must send that information to the database.* 5. On each page, choose “Apply” if you wish to save information and stay on the page on which you are on. (saves and stays) 6. Click “Ok” to save and leave your current page to the one previously viewed. (saves and goes) 7. There is a small icon that will apply changes located at the top of many of the screens. Click it to apply and save changes. On some screens, other icons will also appear. Hover over any of them to get a description of what it does. NOTES: *The more often this is done the less of a chance you have of loosing any unsaved information. Table of Contents Print Instructions 6

7 Accessing your classes- Setting Preferences
Each section of eSembler allows some level of user preferences to be set for displayed and printed data.* 1. Click on the button marked preferences in order to make any changes to what is viewed on the screen or printed out. It is always located at the top right of each page. 2. The menu that appears will depend on the available preferences for that page. 3. In order to activate a preference, click on the option in the list. 4. If you wish to deactivate a preference, click on the checked option to remove the preference selection. SAMPLES OF PREFERENCES Show or hide inactive students Sort your roster numerically, alphabetically-- or by entry date in your class Student Display options allows you to isolate a student on the screen and hide the others. These preferences determine what is displayed at the top of the grade columns--- NOTES: *The basic rule of thumb for preferences is as follows: If you wish to see some data not present, go to preferences to turn it on. If you do not want to view some information on the screen, access preferences to see if it can be turned off. Table of Contents Print Instructions 7

8 Entering and Scoring Assignments- Creating Categories (Secondary only)
1. Click on the class you wish to create categories in from the class list. 2. Click on the button labeled “Categories”. And a message will indicate that there are no categories. 3. To create a category, click on the button at the top of the page marked “Add Category”. *4. Assign the category a name and check mark the boxes for future grading periods for this class. Choose “OK” to save. NOTE: if you wish to copy these categories to other classes use the instructions on page13 of this handout. 5. Repeat steps 2-4 until all of your categories are created. 6. If you choose to drop lowest grades for a category, indicate that in the first column. 7. Assign the relative weights of the categories. They must add up to 100%. 8. Choose a color to code assignments in that category if you wish. 9. Click “Apply” or “OK” to save your categories. NOTES: *4 The grading period for the final test (semester test) is treated a s a separate grading period and will be generally excluded from having this category applied to it. Table of Contents Print Instructions 8

9 Entering and Scoring Assignments- Creating Assignments
1. In order to create an assignment, you can click on the button labeled “Add Assignment” from any screen. 2. If this is the first assignment to create, you can also go to the assignment screen and click on the text as indicated. *3. Set the due date for the assignment.* *4. Click on the dropdown arrow for the category and place the assignment into a category by clicking on it.* 5. Give the assignment a brief name to identify it. You can set a multiplier as well. 6. The points possible will be set to 100, but can be changed if needed. 7. Set the maximum retake at 70%. *8. Copy the assignment to other classes if needed by placing a check beside it.* 9. Make any textual comments needed to document any information about the assignment. This is visible to parents. 10. Choose “OK” to complete the creation of an assignment. You can choose “Apply” to create the assignment and stay on the screen to create another. 11. You can rename or delete the assignment using the choices provided at the end of the assignment row. NOTES: *3 Esembler orders assignments by date. You can use this feature to sort your assignments. *4 All Elementary grades will already have categories created. Choose “Total Points” if available or whatever is appropriate to the particular assignment. * 8 When you copy an assignment in this manner, the category will also move over. The categories much match in the destination class. Table of Contents Print Instructions 9

10 Table of Contents Print Instructions 10
Entering and Scoring Assignments- Entering scores for single assignments 1. To enter grades for a single assignment, click on the “Assignment” screen. 2. Click the “Preferences” button to choose your screen preferences. *3. Click the “Grade” option at the end of the assignment line. Type in the score for the assignment in the “Score” column.* 4. You can enter up to 2 retake assignment scores. The retake rule will take affect. Anything over 70 will be credited as a 70. 5. A grade in the override column will calculate in place of the original grade. 6. If you wish to fill a column with the same grade, click on the first cell of the score column and click on the replace button. 7. Leave the “Find What” box blank and place the value in the “Replace With”. 8. Choose “OK” to start the replacement. 9. If you wish for the student to be exempt from this assignment, place a check mark in the column labeled “Exempt” for that student. The stress bolds the assignment. 10. You can apply the changes to the scores using the “Apply” button (indicated by a small mouse icon) at the top of the page or by using the button at the bottom. 11. When you are done with entering all grades, click “OK” . NOTES: *2 You can choose to see the average of the student using the option in the preferences. You can press enter, tab or use the arrows to move around on the screen. Table of Contents Print Instructions 10

11 Table of Contents Print Instructions 11
Entering and Scoring Assignments- Entering scores for multiple assignments 1. You can choose to enter grades for multiple assignments all at one time by choosing the “Grade All” button at the top of the screen. 2. Click the “Preferences” button to select your screen preferences. To unlock the page when scrolling, take out the check marks in the “Lock” options. Click “OK”. 3.To enter a score, find the column corresponding to the assignment you have chosen and type in the grade.* NOTE: You can enter an “X” to exempt a student from this assignment. If you wish to enter a reteach score or override the grade you can only do that in the single assignment score view. (see previous page) 4. If you wish to fill a column with the same grade, click on the first cell of the grade column and click on the replace button. 5. Leave the “Find What” box blank and place the value in the “Replace With”. 6. Choose “OK” to start the replacement. *7. Press “Apply” at the bottom of the page to save your entered scores.* 8. When you are done with this page, click “OK” to save and leave this page. NOTES: *2 You can use enter, tab or the arrow keys to move around the screen. *7 It is recommended that you click apply after each column of grade or more often if you are comfortable with that. Table of Contents Print Instructions 11

12 Table of Contents Print Instructions 12
Entering and Scoring Assignments- Copying scores on assignments for a student transferring between your classes. These instructions will help you to copy assignments and scores for students who have moved from one of your sections to another. Make sure you are in the class from which the student is moving from,* 1. Click the button labeled “Assignments”. 2. Click the button marked “Copy Grades”. 3. Click on the down arrow to choose the assignment you wish to copy to another class for transferring students. 4. Choose the destination class by placing a check mark by your choice. 5. Choose “OK” to complete the transfer. You may need to repeat these steps for additional assignments. NOTES: *1This method only applies to your classes not to another teacher. The assignment scores will only copy if an identical student(s) exist in the transfer to class. Table of Contents Print Instructions 12

13 Table of Contents Print Instructions 13
Entering and Scoring Assignments- Copying assignments (assignments and categories) These instructions will help you to copy assignments and categories from one of your classes to another,* 1. Click the button labeled “Classes”. 2. Hover over the at the end of the row of the classes to view the menu. Find the option “Copy Assignment” and click on it. 3. Find the grading period and the class you wish to copy from and indicate using the circle choice in front of it. 4. Indicate the grading period and class to which you want the data sent to by placing a check mark beside your choice. You may choose multiple destinations, but only one source. NOTE: If you wish to copy categories from one class to another using this method, it will work even if there are no assignments created. 5. Open each of the destination classes, click the “Assignments” button and then choose “Categories” to verify that the categories and weights are correct. Weights often will not transfer. NOTES: *Use this method to copy categories when first created to ensure that all categories in all of your classes are identical. There do not have to be assignments created to use this feature, but they will copy over if they exist. No scores will be transferred using this method. Table of Contents Print Instructions 13

14 Making Comments and Documentation
These instructions are optional for all teachers. Comments can be made which will appear on reports and online for parent access. 1. Access the class you need to make the comments in. 2. Hover over the “Tools” button and choose “Comments”. On the comment page, choose “Add Comment”. *3. Choose the type of comment you wish to make.* 4. Choose the grading period from the next drop down menu and the specific assignment if you are making and assignment comment. 5. Choose the student to apply the comment to and a date. You can choose “All students” but cannot selectively choose multiple students from the list. 6. If you wish for the comment to appear on a report or online for parents, you will need to remove the check mark beside “Private”. 7. You can set this as a priority comment which will order it first and bold it in the report. 8. You can assign a template (see page 16 for those instructions) 9. Type in your comment and Choose “OK”. 10. You may print a comment report using the instructions on page 21. NOTES: *3 You can make a general comment about a student or place the comment in one of four other categories. On reports these comments will be grouped according to the category first then date within the category. Table of Contents Print Instructions 14

15 Making comments and Documentation- Comment Cards for Elementary
These instructions are for elementary only. Elementary teachers will need to do all comments for comment cards in LIFE SKILLS. Comments, however, can be used in any class for all grade levels. 1. Choose the Life Skills Class from the list. 2. Click on the “Add Comment” button located at the top right of each screen. *3. Choose from the first drop down menu the “General” type of comment.* 4. Choose the grading period from the next drop down menu. 5. Choose the student to apply the comment to. You can choose “All students” but cannot selectively choose multiple students from the list. 6. If you wish for the comment to appear on a report or online for parents, you will need to remove the check mark beside “Private”. 7. You can set this as a priority comment which will order it first and bold it in the report. 8. You can assign a template (see next page for instructions on creating these). 9. Type in your comment. 10. Choose “OK” when you are done to save your comment. 11. You may print a comment report using the instructions on page 21. NOTES: *3 You can make a general comment about a student or place the comment in one of four other categories. On reports these comments will be grouped according to the category first then date within the category. Elementary teachers need only use general comments, but can use any type. Table of Contents Print Instructions 15

16 Table of Contents Print Instructions 16
Making comments and Documentation- Creating and managing comment templates These instructions are optional for any teacher. The comment template feature in eSembler allows you to create commonly used documentation quickly using “canned” comments of your own creation. 1. Hover over the “Tools” button at the top of the screen and choose “Comments” from the drop down menu. 2. Click on the button on the comments page marked “Templates”. 3. On the Template Management page, click on the button option labeled “Add Templates”. 4. Assign a name to the template (this name will appear in a drop down menu for choosing). 5. If you choose to display this comment on reports, remove the check mark on the “Private” box by clicking on it. 6. Make your comment. 7. Choose “OK” to complete the creation of your template comment. *8. To use this template, choose the template option when you are making a comment in any category. The text from the template will be combined with any additional text you might make.* NOTES: *8 The combination of template text and entered text will appear seamlessly. This allows you to use templates with unique information, such as a student’s name to make a unified comment. Table of Contents Print Instructions 16

17 Printing Reports- Temporary grade sheets (Roster Report)
These instructions will demonstrate how to print a temporary grade sheet or check sheet from eSembler. 1. Click the “Report” button to access a list of reports available in eSembler. You may also hover over it and choose the report from the drop down menu. 2. Choose the option “Roster” from the list. 3. Click on the “Preferences” button. *4. Set your preferences paying special attention to what is printed as well as the number of students per page.* 5. Click “OK” to save your preferences. 6. Click the “Print View” button to see how the document will appear printed out. 7. If you see that you need to make changes, close this window using the “X” in the upper right hand corner and go back to the preferences menu to make any changes in your preferences. 8. If you are satisfied with the print view of the document, go to the “File” menu of your web browser and choose the option “Print”. 9. Verify that it is going to the correct printer and click “Print”. NOTES: *4 Your choice of preferences dictate what is printed. If you do not know what a preference does, spend some time making choices and viewing the results to discover what you need. Table of Contents Print Instructions 17

18 Printing Reports- Backup of grades (Spreadsheet Report)
These instructions will demonstrate how to print a back up copy of your grades. This report also gives you the option of saving the report as a file rather than printing it. 1. Click the “Report” button to access a list of reports available in eSembler. You may also hover over it and choose the report from the drop down menu. 2. Choose the option “Spreadsheet” from the list. 3. Click on the “Preferences” button. *4. Set your preferences paying special attention to what is printed as well as the format of the page and averages to see.* 5. Click “OK” to save your preferences. 6. Click the “Print View” button to see how the document will appear printed out. 7. If you see that you need to make changes, close this window using the “X” in the upper right hand corner and repeat steps 3-5. 8. When you are satisfied, go to the file menu and choose “Print”. 9. You can also choose to save the file rather than printing by clicking “Export”. 10. Choose “Save”. 11. You can create a folder to save these files in, naming the file by date. NOTES: *4 Your choice of preferences dictate what is printed. If you do not know what a preference does, spend some time making choices and viewing the results to discover what you need. Table of Contents Print Instructions 18

19 Printing Reports- Progress Reports (Summary)
These instructions will demonstrate how to print a progress report for students that is very detailed. This same report is what is viewed by parent using online access. 1. Click the “Report” button to access a list of reports available in eSembler. You may also hover over it and choose the report from the drop down menu. 2. Choose the option “Summary” from the list. 3. Click on the “Preferences” button. *4. Set your preferences paying special attention to what is printed as well as the format of the page. This report has a lot of preferences and by default every option is on* 5. Click “OK” to save your preferences. 6. Click the “Print View” button to see how the document will appear printed out. 7. If you see that you need to make changes, close this window using the “X” in the upper right hand corner and repeat steps 3-5. 8. When you are satisfied, go to the print view screen for a final view. 9 On the print view screen, Go to the “File” menu of the internet browser and choose the option “Print”. 10. Click the “Print” Button to print the report. NOTES: *4 Your choice of preferences dictate what is printed. If you do not know what a preference does, spend some time making choices and viewing the results to discover what you need. Table of Contents Print Instructions 19

20 Printing Reports- UIL Report (UIL Eligibility)
These instructions will demonstrate how to view a report for grades from all classes the student has. It can be used as a guide for determining if a child’s grade needs to be checked for UIL eligibility. 1. Click the “Report” button to access a list of reports available in eSembler. You may also hover over it and choose the report from the drop down menu. 2. Choose the option “UIL Eligibility” from the list. 3. Click on the “Preferences” button. *4. Set your preferences paying special attention to the grade range criteria being applied. By default the setting should be what you need* 5. Click “OK” to save your preferences. IF you wish to print, proceed to step 6. 6. Click the “Print View” button to see how the document will appear printed out. 7. If you see that you need to make changes, close this window using the “X” in the upper right hand corner and repeat steps 3-5. 8. When you are satisfied, go to the print view screen for a final view. 9 On the print view screen, Go to the “File” menu and choose the option “Print”. 10. Click the “Print” Button to print the report. NOTES: *4 These reports are as accurate as to the teacher’s grades the day before. The rule order for the displayed grade is official (Region 10) or submitted (if available). If neither of these are present (perhaps before a submission time), then the calculated grade is displayed. Table of Contents Print Instructions 20

21 Printing Reports- Comment cards (Comment Report) ELEMENTARY ONLY!
These instructions will demonstrate how to print a comment card for elementary grades. It is done in Life Skills only. 1. Open your Life Skills Class and click the “Report” button. You may also hover over it and choose the report from the drop down menu. 2. Choose the option “Comments” from the list. 3. Click on the “View All Students” option. *4. Click on the “Preferences” button and set your preferences including putting checks beside all previous grade cycles and “General” comment type. You need to remove the check mark beside “Private”.* 5. Click “OK” to save your preferences. 6. Click the “Print View” button to see how the document will appear printed out. 7. If you see that you need to make changes, close this window using the “X” in the upper right hand corner and repeat steps 3-5. 8. When you are satisfied, go to the print view screen for a final view. 9 On the print view screen, Go to the “File” menu of the internet browser and choose the option “Print”. 10. Click the “Print” Button to print the report. NOTES: *4 To make this report be cumulative, all grading periods need to be checked. If you have made comments in categories rather than just general, include those in the reports as well. Make sure to not include the “Private” comments. Table of Contents Print Instructions 21

22 Printing Reports- Validation reports (Verification) (Secondary Only)
These instructions will demonstrate how to view a report showing all grades submitted from eSembler for all grading cycles. 1. Click the “Report” button to access a list of reports available in eSembler. You may also hover over it and choose the report from the drop down menu. 2. Choose the option “Verification” from the list. 3. Click on the “Preferences” button. *4. Set your preferences, by default the ones you need are already on. 5. Click “OK” to save your preferences. You may choose at this point to view this page as opposed to printing it. If you wish to print, please continue to step #6 6. Click the “Print View” button to see how the document will appear printed out. 7. If you see that you need to make changes, close this window using the “X” in the upper right hand corner and repeat steps 3-5. 8. When you are satisfied, go to the print view screen for a final view. 9 On the print view screen, Go to the “File” menu of the internet browser and choose the option “Print”. 10. Click the “Print” Button to print the report. NOTES: *4 Grades shown in red indicate a difference between a submitted grade and an official grade from region 10. Grades in blue indicate current grades. A signature line can be added using the “Preferences” button to the page footer if you wish to sign and turn in this page. Table of Contents Print Instructions 22

23 Printing Reports- MTA/ Resource Reports (Averages) (Elem.only)
These instructions will demonstrate how to view a report showing category grades to be given to a regular ed. Teacher. 1. Click the “Report” button to access a list of reports available in eSembler. You may also hover over it and choose the report from the drop down menu. 2. Choose the option “Averages” from the list. 3. Click on the “Preferences” button. *4. Set your preferences as you wish. The only critical preferences are shown to the right. The others are up to you. 5. Click “OK” to save your preferences. 6. Click the “Print View” button to see how the document will appear printed out. 7. If you see that you need to make changes, close this window using the “X” in the upper right hand corner and repeat steps 3-5. 8. When you are satisfied, go to the print view screen for a final view. 9 On the print view screen, Go to the “File” menu of the internet browser and choose the option “Print”. 10. Click the “Print” Button to print the report. NOTES: *4 The categories in your class are what is being used to derive a “subject” grade. Each of these have their own average, but the class will average them together. You may disregard the average of the various categories, you are only interested in the category averages. Table of Contents Print Instructions 23

24 Submitting Grades- Creating Semester Tests (Secondary Only)
1. Access your class and click on the “Add Assignment” button. 2. The date should be the actual day of the test. You can name it what you wish. 3. The category the test should be assigned to is already created for you and is called “Semester Exam”. 4. Complete the rest of the form and click the “OK” button on that screen. 5. Click on the “Assignment” button to grade the newly created assignment.* 6. Choose the “Grade” option at the end of the row of the assignment entry. 7. Enter all grades in the “Score” column. If you have a student still yet to take the test, you may leave it blank or click “exempt”. If you are not giving a test in this class, fill the column with an “X”. 8. Once you have entered all scores, click on “OK” to leave the screen or “Apply” to save changes and stay on this screen. NOTES: *You can also grade on the “Grade All” screen, but you have to change the grading period to “Final Exam” on the “Preferences” Screen to see this assignment on that screen. Table of Contents Print Instructions 24

25 Submitting Grades- Submitting grades (Secondary)
1. Complete the entering of all grades as much as is possible for the grading period prior to submitting. 2. Click on the “Submit Grades” button. 3. Take the time to view each grade for accuracy. The first grade listed is the calculated grade for each student. 4. You can click on any grade description to see a detailed definition. 5. If you wish to override a grade with another grade, an “X” for exempt or an “I” for incomplete, please do so in the “Override” box. Please note, this override grade change will be sent to be printed on the report card. 6. If you wish to make one of the 10 approved comments for the report card, place a check beside the one in the “Comments” Column. You can hover over each one to see what the text is. You can only choose one. 7. If your campus uses conduct grades, drop down the list under “Other” and choose the appropriate code. 8. Choose “Submit”. This will save all changes and submit the grades. 9. After submitting, the top of the page will show the status as “Submitted” NOTES: n/a Table of Contents Print Instructions 25

26 Life Skills- Submission
LIFE Skills classes do not use assignments. These instructions are the only grade assessment used in that class. 1. Choose your life Skills class from the list of classes. 3. Click on the “Submit Grades” button. *4. Ignore the grade column, go to the “Comment” column and mark any special programs by clicking on it. Hover over one to see a description. (This will be done each six weeks. )* 5. All life skills grades are assigned using the drop down values. The default will be 2 the 1st six weeks and will thereafter default to the previous six weeks’ value. 6. Choose the option by clicking on it from the drop down list in the “Other” column. *7. If you set your preferences to list 10 students at time in step #4, drop to the bottom of the page and advance to the next page of students using the button marked “Next 10”.* 8. Click on the button labeled “Submit” on the last page of students in the submit grades screen. 9. After the page refreshes, “Submitted” will appear at the top of the page. NOTES: *4 If your screen is scrambled during this process, go to the “Preferences” button and choose to display 10 students and then choose “OK” to save this preference. Close and reopen the screen. *7 You can remove this for the other classes by going back to the preferences and changing the students to display to “All”. Table of Contents Print Instructions 26

27 Elementary grades 1-5- Submitting
1. Follow instructions for submitting life skills on page 26. 2. Choose the first graded class you wish to submit from the “Classes” screen, using the “Classes” button in the top left of the screen. 3. Once you have chosen the class, click the “Submit Grades” button. 4. On the screen which appears you will see 3 grades. To see a description of each, hover over them with your mouse. *5. If you wish to override the grade to be submitted to the report card, type it into the override box. If there is no change, no action is required. * 6. Once you have checked each of the grade averages and made any changes necessary, click the button at the bottom of the last page of students labeled “Submit”. 7. After the screen refreshes, an indication of the status will appear at the top of the screen telling you the class is submitted. 8. Repeat steps 2-7 for all of your other classes. NOTES: *5 If your screen is scambled during this process, go to the “Preferences” button and choose to display 10 students and then choose “OK” to save this preference. Close and reopen the screen. Table of Contents Print Instructions 27

28 Submitting- Kinder. D1, LEAP and Fine Arts
1. Follow instructions for submitting life skills on page 26. 2. Choose the first graded class you wish to submit from the “Classes” screen, using the “Classes” button in the top left of the screen. 3. If you wish to see the scores you will be submitting, you can access the “Averages” report by clicking on the “Report” button and choosing “Averages”. 4. Go to the preferences button and scroll down to the “Show Grades” section. Make sure “Category Averages” is chosen. This will display the grades that you will be submitting. 5. You can print the report by going to the “Print View” button and choosing “File” and print on that preview page. NOTE: You cannot override a category score. If you wish to change the category average which will be sent to the report card, you will need to create an extra assignment in the category.* 6. If you are satisfied with the scores in the categories, you can click on the “Submit Grades” button. 7. Ignore the grades on the screen, scroll down to the bottom of the page and click the “Submit” button. 8. After the page refreshes, “Submitted” will appear at the top of the page. NOTES: *NOTE When you create the assignment indicate it is an adjustment, weigh it the number of assignments in that category and assign it a score which will raise the child’s category average. Table of Contents Print Instructions 28

29 Submitting Grades- Correcting grades
After you have submitted grades, the submission process locks the grading period except in the case of Progress Reports. These instructions tell how to open up the class to make corrections. 1. Open the class in which you plan on making the change and click on the “Submit Grades” button. 2. Check the top of the page to see if the class has simply been submitted or if it is locked. 3. If it is locked, contact your support person on the campus who manages grade submission and ask them to unlock before proceeding to the next step. 4. If the top of the page says” Submitted” then you need to drop down to the last page of the submission screen and click the button “Retrieve”. 5. A dialog box will appear asking if you want to reset the grades. Remember that this option will change any override grades back to the original. Choose “OK” to change, “Cancel” to open it up without making the changes.* 6. Make your changes and then click on the “Submit” button again. NOTES: *5 The best choice here is to choose “Cancel” to avoid making any unintentional changes to grades you have overridden. Table of Contents Print Instructions 29

30 Attendance- Maintaining daily attendance backup records
LISD Student Services requires that teachers maintain a set of attendance records in addition to the attendance records made in Region 10. 1. Open the class you wish to mark attendance in. (Elementary is required to do this in the Life Skills class only) 2. Click on the “Attendance” button. *3. Click the Preference button to change your preferences. The “Comment Tool” feature allows you to make an Attendance comment on this screen. The “Seating Chart” option shows the seating chart to mark attendance on. Choose “OK” to save.* 4. The current day will appear. If you wish to move to another date, you can use the arrows to scroll one day at a time or use the “Calendar” button to choose a date. You will have to click the “Retrieve” button to edit. 5. A list of the students in the class will appear. A default value of “P” for “Present” is marked. Indicate those absent or tardy using the drop down choices. 6. To make an attendance comment, click the “Comment Tool” icon. Choose the type of comment, remove the private flag and type the comment. Choose “OK” to save. 7. Scroll to the bottom of the page and click “Submit”. 8. If this page has been previously submitted, click the “Retrieve” button at the bottom of the screen to edit entries. NOTES: *3- You must have already created a seating chart to use this feature. Click the attendance code on the chart to make your code selection. It may be necessary to click the retrieve to edit. Table of Contents Print Instructions 30

31 Attendance- Attendance Reports
These instructions will demonstrate how to print the two attendance reports. The “Attendance (Daily)” can be used to Validate your attendance records with The official record. The “Attendance (Class)” report will summarize attendance totals. 1. Click the “Report” button to access a list of reports available in eSembler. You may also hover over it and choose the report from the drop down menu. 2. Choose the option “Attendance (Daily)” from the list. 3. Click on the “Preferences” button. *4. Set your preferences paying special attention to the number of weeks to display and the type of codes to display (modified is not needed).* 5. Click “OK” to save your preferences. 6. You can view the report on the screen, printing is not required. The “submitted” line reflects what you entered into Esembler. The “Official” line indicates what you marked using the online attendance tool for Region 10. You can validate the data here. 7. You can advance the screen using the arrow keys to go to other weeks. 8. Repeat steps 1-5, inserting “Attendance (Class)” in step 2. Use this report to view the totals for each of the attendance codes. NOTES: *4 Your choice of preferences dictate what is printed. If you do not know what a preference does, spend some time making choices and viewing the results to discover what you need. Table of Contents Print Instructions 31

32 Advanced Features- Team Teaching a Subject
These instructions will demonstrate how allow another teacher access to your class for the purpose of entering assignments, grades, attendance and comments. You retain the class in your schedule.* 1. Choose the class you wish to share with another teacher and click on it from your list. 2. Click on the “Tools” menu. 3. Choose the last option on that Menu, labeled “Team Teaching”. 4. It will indicate that no one has been “Invited” to team teach this class. You will need to find and click the “Invite” button located in the upper right hand corner of the page. 5. On the resultant dialog box, you will need to fill out three items. Campus, teacher and restrictions. Leave campus alone and drop down the list of teachers on your campus. Choose the teacher you will be sharing with. 6. Drop down the “Restriction menu and choose an option. “None” provides full access and control. The read only options do not allow the creation or modification of data. Choose “OK to initiate the share.* 7. If you wish to remove the sharing of this class, return to this menu and choose the “Remove” option at the end of the list of the teacher’s name. 8. Choose “OK” to verify you wish to remove the teacher from sharing mode. NOTES: *- This feature works for Elementary departmentalizing and Secondary Team Teaching scenarios. *6- Providing a restriction of none gives full access to all features for the invited teacher. Table of Contents Print Instructions 32

33 Advanced Features- Allowing a long term substitute access
These instructions will demonstrate how allow along term substitute access to a teachers classes. These instructions will need to be repeated for each of the classes being shared with the substitute.* 1. Choose the class you wish to share with the substitute and click on it from your list. 2. Click on the “Tools” menu. 3. Choose the last option on that Menu, labeled “Team Teaching”. 4. It will indicate that no one has been “Invited” to team teach this class. You will need to click the “Invite” button located in the upper right hand corner of the page. 5. On the resultant dialog box, you will need to fill out three items. Campus, teacher and restrictions. Drop down the list of Schools and choose “Unnassigned” . Under the “Teacher” drop down, choose the substitute you will be giving access to.* 6. Drop down the “Restriction” menu and choose the “None” option. It provides full access and control. Choose “OK”. The substitute logs into Esembler using their own network ID and sees these classes. 7. Once the teacher of record returns to class, return to this menu and choose the “Remove” option at the end of the list of the teacher’s name. 8. Choose “OK” to verify. NOTES: *- The substitute must have two things, a network login account under their name and an advisor number listing for them in the Region 10 Instructor listing maintained by the registrar or attendance clerk. The substitute entry in Region 10 must have a ss#, but it can be fictitious. Table of Contents Print Instructions 33

34 Advanced Features- Combining Classes
These instructions will demonstrate how to combine classes. There are very strict rules regarding the combining of classes. It is difficult to uncombine a class.* 1. Choose the class you wish to combine with others. Click the name of the class to open it up. 2. Click on the “Tools” menu. 3. Choose the option on that Menu, labeled “Schedules (Combine)”. 4. A list of courses available to you will be presented. There will be two sections visible. “Available” classes are those which do not break any rules. The “Unavailable” classes do not meet one or more rules. In those cases they are grey and a brief explanation describes why they are not available. 5. If you have any classes listed under the “Available” section, you can combine them with the class you are currently in using the “Combine” button at the end of the class listing.* 6. Choose “Ok” to confirm the combine. You can repeat steps 4 and 5 for each class you wish to combine into this one. 7. The new class will be listed at the top of the page with brackets around the section number. 8. You can give the class a name of your own choosing using the “Rename” option. Give the class a new name and click “OK”. NOTES: *- For a list of these rules, please click the “Help” button located at the top right of each Esembler page. Look for “Combining Classes” and refer to the note section of that instruction set. Table of Contents Print Instructions 34

35 Appendix A: Notes on Parent / Student Grade Access
How it Works Parents and students in LISD will be able to access the Esembler grade book program through an Internet connection. This secure access will ensure that they only see data they are authorized to see. Teachers control what is visible through the data they enter in their Esembler Grade Books and update to the parents in near real time. Parents will create their own accounts whereas students will use their existing network ids and passwords. This access will start to be phased in sometime in October and will continue until all campuses have been brought on sometime around the start of the Spring Semester. Summary 1. Parents create and manage their own account . 2. Parents and students will be viewing the “Summary” Report and will not have access to other student’s information. 3. LISD provides the training materials to parents. 4. Parents agree to the terms of the access before creating their account. 5. Teachers are requested to update their grades at least once a week on the first day of the week. Tips for Teachers Teachers should be updating regularly (at least once a week). Listed below are some tips to make it easier for the parents to interpret the information you are putting into your classes. (instructions for each of these are located in this handout) 1. When creating assignments, be clear in your title and use the description field to explain the assignment or to notify parents and students of expected deviations in the update in grades. 2. Use student comments to document attendance, discipline or assignment issues with students. 3. An example of good assignment design and documentation is provided to the right. Assignment created by the teacher using descriptions The Assignment in the Summary Report visible to parents Student comments on the Summary Report by category Table of Contents Print Instructions 35


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