## Presentation on theme: "© JIST Works Job Seeker’s Workbook. © JIST Works Table of Contents Section 1: Getting Started Section 2: Your Job Is Out There Section 3: Making a Good."— Presentation transcript:

© JIST Works Job Seeker’s Workbook

© JIST Works Table of Contents Section 1: Getting Started Section 2: Your Job Is Out There Section 3: Making a Good Impression Section 4: Success That Lasts

© JIST Works Section 1: Getting Started

© JIST Works Section 1: Getting Started Gather Information Prepare a Budget Calculate Rates of Pay Take a Skills Inventory Demonstrate Your Skills Know Your Job Preferences and Interests Explore Your Career Options Set Career Goals Organize Important Information in a Job Search Portfolio Manage Your Time Get Ready to Work Before You Find the Job Deal with the Stresses of Looking for a Job

© JIST Works Calculate Rates of Pay To calculate income, use the following methods: Hourly Rate. To find the hourly rate of pay needed, divide the amount of money you need each month by the number of working hours in the month (173). Using the example on the next page, divide \$891 (the amount of money needed each month) by 173 (the number of working hours in the month). This shows that you would need to make \$5.15 per hour. Weekly Rate. To find out the weekly pay needed, multiply the hourly rate by the number of working hours in a week (40). In the example, the hourly rate needed to get by is \$5.15. When you multiply that amount by 40, you see that you need to make \$206 per week. Monthly Rate. To find the monthly rate of pay needed, multiply the hourly rate by the number of work­ing hours in a month (173). In the example, the hourly rate needed to get by is \$5.15. When you multiply that amount by 173, you see that you need to make \$891 per month. Yearly Rate. To find yearly rate of pay needed, multiply the hourly rate by the number of working hours in a year (2,080). In the example, the hourly rate needed to get by is \$5.15. When you multiply that amount by 2,080, you see that you need to make \$10,712 per year.

© JIST Works Sample Monthly Budget and Goal Expense Amount ExpenseNeeded to Get ByGoal ResidenceRent\$100.00\$415.00 Utilities50.00 Phone20.00 FoodGroceries200.00 Eating Out30.00 TransportationPublic35.00 InsuranceHealth40.00 Household20.00 PersonalHair Salon30.00 Toiletries30.00 Day Care250.00 Clothing, including laundry20.00 MedicalDoctor20.00 Dentist12.00 Pharmacy20.00 EntertainmentMovies, etc.20.00 Savings10.0040.00 TotalBefore taxes and deductions\$757.00\$1,252.00 Payroll DeductionFederal and state taxes, retirement, social security, etc. 134.00220.00 TotalNecessary Monthly Income\$891.00\$1,472.00

© JIST Works Blank Budget Expense Amount ExpenseNeeded to Get ByGoal ResidenceRent Utilities Phone FoodGroceries Eating Out TransportationPublic InsuranceHealth Household PersonalHair Salon Toiletries Day Care Clothing, including laundry MedicalDoctor Dentist Pharmacy EntertainmentMovies, etc. Savings TotalBefore taxes and deductions Payroll DeductionFederal and state taxes, retirement, social security, etc. TotalNecessary Monthly Income

© JIST Works Skills Inventory Adapted teaching styles/special tools Administered programs Advised people/peers/job seekers Analyzed data/blueprints/schematics/policies Appraised services/values Arranged meetings/events/training programs Assembled automobiles/computers/apparatus Audited financial records/accounts payable Budgeted expenses Calculated numerical data/annual costs/mileage Catalogued art collections/technical publication Checked accuracy/other’s work Classified documents/plants/animals Cleaned houses/auto parts Coached teams/students/athletes ___________________________________________________________________________ Skill Area and Example Rating 1 2 3 Interest

© JIST Works Career Exploration Chart Job TitleSalary RangeSkills NeededTraining/Experience Needed \$ ___________ to \$ ___________ \$ ___________ to \$ ___________ \$ ___________ to \$ ___________ \$ ___________ to \$ ___________ \$ ___________ to \$ ___________

© JIST Works Section 2: Your Job Is Out There Job Search Tools Tool 1: An Effective Resume Tool 2: A List of Positive References Tool 3: An Accurate Salary History Tool 4: A Well-Written Cover Letter or E-mail Message Tool 5: An Attractive Application Job Search Methods Method 1: Create a Network of Contacts Method 2: Make Cold Calls to Find the Hidden Job Market Method 3: Keep Contact Records for Each Organization Method 4: Research Organizations on Your Own Method 5: Respond to Want Ads

© JIST Works Tips on Resume Content Follow these guidelines when you write the rough draft of your resume: Begin with your contact information. Use category headings such as Objective, Professional Highlights, Education, Training, Skills, Professional Associations and Organizations, and Honors and Awards. Include volunteer experiences, languages, internships, and certificates that relate to the position. List your previous responsibilities and results that relate to the job you are seeking and the needs of the organization. Give examples of your accomplishments and your ability to solve problems. Provide statistics and numbers that prove your statements.

© JIST Works Tips on Resume Content (cont’d) Go back at least 10 years for both education and experience. Research the industry and know what information or keywords would impress an employer in that industry. Use industry terminology when applicable. Leave off salary information. Provide it only when requested. Do not provide names of references on the resume, but include this statement: References Available Upon Request. Use incomplete sentences that have action verbs and other words with lots of impact. Be honest, positive, realistic, and specific.

© JIST Works Tips on Resume Appearance Follow these guidelines for formatting your resume: Margins. One inch at top, bottom, left, and right. Text. Left-justified with dates on the left. Font. Conservative, easy-to-read style at 10 or 12 point size. Page layout. Easy-to-locate information attractively arranged with plenty of white space. Categories. Written in paragraph form. Lists. Bulleted. Length. Preferably one page but never more than two pages. Paper. Neat and clean with no errors or corrections. Ink color. Black.

© JIST Works Four Type of Resumes TYPES OF RESUMES TypePositive PointsNegative PointsBest Used By Functional Organized by paragraphs. Emphasizes skills rather than employment. Can include activities other than employment, such as volunteering and internships. Hides gaps in work record and frequent changes in jobs. Makes employers suspicious because it doesn’t include specific employment. Hides skill development and job titles. People with no previous employment history, with gaps in their employment, who frequently change jobs, or who have skills developed through activities other than employment. Chronological Organized by dates. Is used my many people. Is clear and easy to read. Shows growth in skills and responsibility. Show job growth and advancements in job titles. Show gaps in employment. Highlights frequent job changes. Shows lack of related experience and career changes. Points out career setbacks. People with steady work record. People with experience that relates directly to the position they seek. Combination First lists skills and then lists work history by dates Shows most relevant skills. Combines skills developed in a variety of jobs or other activities. Takes the focus away from gaps in employment and lack of experience. Can be confusing if it is no well- organized. Requires more effort and creativity in writing. People in transition or career changes. People re-entering the job market after being out for some time. People looking for work similar to what they have done in the past. Targeted Based on any of the other resume types. Is specific to each organization. Shows that you have researched the organization. Is impressive to employers Time-consuming to write. Can be confusing if it is not well- organized. Must be revised for each employer. Everyone because any of the other resume types can be a targeted resume.

© JIST Works Sample Functional Resume Maria L. Griego 301 Pearl Street, #15 Denver, Colorado 80204 Telephone: (303) 555-1111 mgriego@resume.com PROFESSIONAL OBJECTIVE Administrative Assistant position where my coordinating, analyzing, planning, and budgeting skills would be utilized. COORDINATING SKILLS Coordinated fund-raising activities of 20 members of the local Parent Teacher Association (PTA), successfully raising \$6,000 for playground facilities. As member of the Women s League of St. Matthew Catholic Church, initiated a relief center to meet clothing needs of the community. Also developed a schedule to meet demands of 5 busy household members, including arranging carpools, cleaning, cooking, and managing other general household duties. BUDGETING SKILLS As Treasurer of our local Civic Association, managed \$10,000 budget for 2 years. Organized and managed family budget for 17 years. During this period, have accumulated savings necessary for 2 years of college for daughter. In addition to financial matters, have learned to budget time through efficient organization of community activities and family responsibilities. COMMUNICATION SKILLS Developed interpersonal skills during 10 years of experience with PTA and church members. Learned the subtleties of persuading adults to contribute time and money to community projects. Invested considerable time and effort in developing open communication between family members. MEMBERSHIPS Elected treasurer of local Civic Association, 3-year term. Voted to Board of Directors for St. Matthew Catholic Church, 1-year term. President of PTA, 2 consecutive years. REFERENCES References furnished upon request.

© JIST Works Sample Chronological Resume

© JIST Works Sample Combination Resume

© JIST Works Sample Target Resume

© JIST Works Sample Reference List Juan Robart 123 Treefront Street Des Moines, IA 12345 (123) 456-7899 REFERENCE SHEET PROFESSIONAL REFERENCES Julia Silvers, Administrative Manager Kent Products, Inc. 123 West 32nd Street Des Moines, IA 12345 (123) 111-2222 Robert Williams, Department Manager Spruce Electronics 1234 Jefferson Avenue Des Moines, IA 12345 (123) 998-7654 Joseph Mitchell, Director of Marketing Jones Imports 12 Wheeling Circle Des Moines, IA 12345 (123) 222-1111 PERSONAL REFERENCES Joy Smith 2345 East Park Hanover, IA 12345 (111) 131-3131 Jason McMurphey 11 Market Street Des Moines, IA 12345 (123) 554-9901

© JIST Works Salary History Grazier International 123 Alameda Avenue Des Moines, Iowa 12345 XXXX-XXXX Position Range: \$21,500 \$24,000/year, plus excellent benefits Balvin Corporation 456 Westcliff Street Council Bluffs, Iowa 12345 XXXX-XXXX Position Range: \$20,000 \$21,000/year, plus health & vacation benefits Computer Resources, Inc. 135 Jenson Avenue Council Bluffs, Iowa 12345 XXXX-XXXX \$20,000/year Juan Robart 123 Treefront Street Des Moines, IA 12345 (123) 456-7899 SALARY HISTORY

© JIST Works Job Search Methods Want Ads Employment Agencies Placement Agencies Word of Mouth Direct Employer Contact Compare How Most People Look for Work with How Employers Look for Applicants Internal Networks Job Postings External Networks Placement Agencies Want Ads The Problem Most job seekers spend their time checking and responding to want ads, yet employers hire the least number of people through want ads. The Solution Identify companies you want to work for, try to get informational interviews, leave a resume, fill out a job application, and check back periodically. Show enthusiasm but do not be a pest. How Most People Look for WorkHow Most Employers Look for Applicants

© JIST Works Networking Contacts Record Step 1: To begin building your network of contacts, make a list of individuals who can help you learn about com­panies and obtain job leads. Step 2: In the left column of the record, write the names and phone numbers of individuals and associations you know and will contact. Step 3: In the right column, write the names of people, companies, and organizations your contact referred you to, as shown in the Example. Example Personal Contact Jim Johnson at Elks Club (808) 123-7890 Organization(s) and People This Person Referred Me To Sue Peterson at Kacey Electrical Contractors (808) 123-4567

© JIST Works Networking Contacts Record Date Activity/Results Follow-Up ________ ___________________________ ___________________________ ___________________________ ___________________________ ___________________________ ___________________________ ___________________________ ___________________________ ___________________________ ___________________________ _________________ _________________ _________________ _________________ _________________ _________________ _________________ _________________ _________________ _________________ Organization: __________________________________________________________________ Address: ______________________________________________________________________ Phone: ____________________ Web Site Address:____________________________________ Contact Person and Title: _________________________________________________________ E-Mail address: _________________________________________________________________

© JIST Works Organization Contact Record Date Activity/Results Follow-Up 4/01 4/03 4/10 4/15 Cold call at 10 a.m. Receptionist said organization has 300 employees. Spoke with Human Resources. They told me to speak to Mr. Jamison, Design Department Supervisor. Spoke with Mr. Jamison. Set up informational interview. Personable, but very busy. Spoke for only 5 minutes. Met with Mr. Jamison. He said that in the next 3 months the industry will need many smog-certified mechanics due to new laws. Must be certified! Recommended I call Carol Dey, Installation Supervisor at Air Quality, Inc. Spoke to Carol Dey. She said to send her a resume. Sent resume and cover letter today. Need to call Mr. Jamison on 4/03. Informational interview 7:30 a.m. 4/10. Need to call Carol Dey. Need to check back with Carol on 4/20.

© JIST Works Organization Contact Record Personal Contact Organization(s) and People This Person Referred Me To _________________ ________________________________

© JIST Works Sample Organization Information Record Organization Name: ___________________________________________ Address: ___________________________________________________ Phone: ______________ Web Site Address:_______________________ Type of Services and/or Products Offered: _________________________ ___________________________________________________________ Position of Interest: ___________________________________________ Required Skills, Certification, Education, Work Experience: ____________ ___________________________________________________________ Air Quality, Inc. 1122 S. Broadway, Denver, Colorado (303) 893-2126www.airquality.com control equipment. Mechanic smog-certified technician or advanced emission specialist. State licensed Evaluation, design of air pollution

© JIST Works Organization Information Record Organization Name: __________________________________________________________________________ Address: ___________________________________________________________________________________ Phone: ______________ Web Site Address:_______________________________________________________ Type of Services and/or Products Offered: _________________________________________________________ Position of Interest: ___________________________________________________________________________ Required Skills, Certification, Education, Work Experience: ____________________________________________ Names, E-mail Addresses, and Phone Numbers of Possible Contact people: Owner/President: __________________________ E-Mail: _______________________ Phone: ______________ Foreman/Supervisor: _______________________ E-Mail: _______________________ Phone: ______________ Manager: ________________________________ E-Mail: _______________________ Phone: ______________ Human Resources Contact: __________________ E-Mail: _______________________ Phone: _____________ Additional contacts: ________________________ E-Mail: _______________________ Phone:______________ General Reputation of Industry: _________________________________________________________________ Date: ____________________ Source of Information: _______________________________________________ Date: ____________________ Person Phoned: ______________________ Results: _______________________ Additional Information About the Organization (Recent Contracts or Products, Expansions, Employments, Layoffs, Lawsuits, Competitors, Stock Prices, Plans for the Future, and Number of Employees: ______________________ ___________________________________________________________________________________________

© JIST Works Abbreviations in the Want Ads flexflexibleFTfull-time gen/genl ofcgeneral officegradgraduate hosphospitalhskpghousekeeping HShigh school immedimmediateinqinquire inclincludes/includinginsinsurance ind/industindustrialinstinstitute infoinformationinstallinstallation lablaboratoryliclicensed ldscpglandscapinglndrylaundry machmachinemfgrmanufacturer maintmaintenancemgmtmanagement mechmechanic/mechanicalmgrmanager medmedicalminminimum mdse/merchmerchandisemktmarket mfgmanufacturingmtgmortgage negotnegotiable operoperate/operator PCpersonal computerprespresident permpermanentprocprocess/processing/processor persn’lpersonnelprofprofessional

© JIST Works Abbreviations in the Want Ads phone/phphone/phonesprogprogrammer pospositionPTpart-time PR/pub relpublic relationspurchpurchasing prefdprefer/preferred qualqualify receptreceptionistreqdrequired refsreferences salsalarystdstandard SASEself-addressed stamped envelopestesuite secysecretarystenostenographer ship/recshipping and receivingsupvrsupervisor shndshorthand techtechnical/techniciantransptransportation temptemporary univuniversity vocvocational whsewarehousewhslewholesale yrsyears

© JIST Works Section 3: Making a Good Impression

© JIST Works Section 3: Making a Good Impression Prepare for an Interview Know What You Should Do at the Interview Look Your Best Practice Answering Typical Interview Questions Expect Questions About Not Having a Job Prepare Your Own Questions to Ask During a Job Interview Follow Up After an Interview Send a Thank-You Note or E-mail Message Record Information After the Interview Learn from Experience

© JIST Works Tips on Grooming Before the Interview Women ShouldMen Should Bathe and shampoo your hair Use deodorant and only a little perfume, if anycologne, if any Brush your teeth and use mouthwash Apply natural makeup, includingShave, or wear a neatly trimmed matching lipstickmustache or beard Arrange your hair conservatively:Choose a conservative haircut not too high or too far out on the sides

© JIST Works Tips on What to Wear to the Interview Women Should WearMen Should Wear Clothes that are clean, freeof wrinkles, and fit you well Solid, conservative colors A skirt, business dress, pantA suit or a blazer/sports jacket suit, or blouse and slacks Conservative jewelry: forA dress shirt that has a collar example, no dangling earringsand a tie that is darker than and only one ring on each handthe shirt Conservative shoes that areDress shoes that are polished polished and cleanand clean Conservative accessories:A belt that matches the shoes for example, a purse or briefcase

© JIST Works Sample Thank-You Note Raul Flores 123 Main Street, Apt. C-3 St.Paul, MN 55050 January 19, XXXX Mr. Vincent Kelger Research and Development Manager Computers International 11234 West Ivanto Avenue St. Paul, MN 55051 Dear Mr. Kelger: Thank you for the time you spent reviewing and discussing my skills in relation to the Computer Analyst position. I enjoyed learning more about your organization and your plans for the future. The position sounds very interesting, particularly because it would give me an opportunity to use my abilities and experience in computer programming and troubleshooting. I will call you in a few days in the hope that you have reached a decision favorable to both of us. Sincerely, Raul Flores

© JIST Works After the Interview Checklist Organization Name:______________________________ Date of Interview: ________________________ Interviewer’s Name: ______________________________________________________________________ Interviewer’s E-mail Address: ______________________ Phone Number: _________________________ Date to Call Back: ________________________________ Date of Decision: ________________________ Did I: Arrive on time?YesNo Dress appropriately?YesNo Appropriately indicate my interest in the job?YesNo Mention who referred me?YesNo Do I need to send additional information? Resume or applicationYesNo Reference list/reference lettersYesNo Work samplesYesNo

© JIST Works After the Interview Checklist (Cont’d) What was the interviewer’s general impression of my resume? ___________________________ _____________________________________________________________________________ What was discussed the most? ____________________________________________________ _____________________________________________________________________________ What did the employer seem particularly interested in? _________________________________ _____________________________________________________________________________ What questions did I have the most difficulty answering? ________________________________ _____________________________________________________________________________ What questions did I answer most effectively? _______________________________________ ____________________________________________________________________________ What further information did I obtain about the organization by asking questions? ____________ _____________________________________________________________________________ What can I do to improve my effort? ________________________________________________ _____________________________________________________________________________

© JIST Works Section 4: Success That Lasts

© JIST Works Section 4: Success That Lasts Get Ready to Work Make Wise Decisions Succeed at Work

© JIST Works Checklist for Your First Day at Work Know when and where you are to report for work. Set your alarm clock. Choose a clean, professional outfit to wear for the first day and make sure that you have at least a week’s worth of other clothing. Make transportation plans, including getting a bus pass, setting aside money for gas and parking, or making carpool arrangements. Make a backup transportation plan. Arrange for child care needs. Make a backup child care plan. Decide how your children will get home from school or child care. Make a backup plan for how your children will get home. Prepare a sack lunch or set aside money for lunch. Gather the paperwork and forms that you will need, such as Social Security card, birth certificate, and so on.

© JIST Works Make Wise Decisions List all the Choices available to you. List the positive and negative Consequences that result from each choice you listed. Choose the consequence that will give you the results you truly want, not necessarily what you feel like doing.