Introductions 1. Division of Personnel, Labor & Manpower Development 2. Division of Revenue & Taxation 3. Division of Finance & Property Accountability The Department is responsible for the effective administration of the Financial Management Act (1L-203-87) as amended; Public Service Act (2L-57-81) as amended; Comprehensive Taxation Reform Act (4L-35-97) as amended.
Department Activities The Department of Treasury & Administration is responsible for the receipt, custody, accounting and disbursement of all State funds; acquisition, control and disposal of property; collection of taxes and revenues; advising the Governor and other officials on financial matters; Also responsible for organizing, planning, directing, coordinating and monitoring of all programs concerning Personnel Management, Manpower Development and Training and the administration of the Public Service System. Department Goals To maintain the clean opinion in the outcome of the single audit; Collection of taxes to meet the financial needs of the state; Ensure that the government and private sector have the human resources and skills needed to accomplish their work; Improve service delivery to the government and the public.
Andrew Joseph Chief, Division of Finance & Property Accountability Angelene K. Neth Chief, Division of Revenue & Taxation Paulino T. Lambert Chief, Division of Personnel, Labor & Manpower Dev. ACCOUNTING SECTION: Dorina Gamule, Accountant III Mailany W. Henry, Accountant I TREASURY & PAYROLL SECTION: Mihner Lorrin, Accountant III Sonia H. Ifamilik, Accountant II Dalihda O. Kerman, Accountant I ACCOUNTS PAYABLE SECTION: Mary T. Martin, Accountant III Rosihna R. Ringlen, Accountant I Meriam J. Robert, Account Technician I Moses Hespak Jr. Accountant I RECONCILIATION SECTION: Naide J. Thomas Accountant III Akiama George, Accountant II SUPPLY & PROPERTY ACCOUNTABILITY SECTION: Kurtin Santos, Procurement Specialist II Eswich Poll, Property Mgt. Specialist II Almen Solomon, Supply Technician II AUTOMATED DATA PROCESSING: Frankie Albert, Computer Manager Ohpas Kelly, Computer Operator III AUDIT & COMPLIANCE SECTION: Ninsehdas Augustine, Tax Officer III Eugene Loney, Tax Officer I Harvin Dakanna, Tax Officer I Arvin Roby, Tax Technician I Joanne Peter, Tax Technician I TAX ASSESSMENT, COLLECTION & RECEIVABLES SECTION: Andonia Ladore, Tax Officer II Annako Keller, Accountant II Cynthia Bartholome, Tax Tech II PERSONNEL SECTION: Niomy Phillip, Personnel Specialist II Merlina Joseph, Personnel Specialist II Malpihna Nelber, Personnel Specialist II Anastasia Lieman, Personnel Assistant II LABOR SECTION: Aisek Artui, Labor Relations Specialist I John Ehsa, Governor Churchill B. Edward, Lt. Governor Thomas S. Pablo, Director of Treasury & Administration Advisors: Ursula S. Abalos, Financial Advisor Emeka E. Akamigbo, Legal Advisor Support Staff: Francine Poll, Administrative Officer Plorina Santiago, Secretary Department of Treasury & Administration – Organizational Chart MANPOWER SECTION: Paulino Lambert
Division of Personnel Labor and Manpower Development
Division of Personnel, Labor & Manpower Functional Chart Personnel, Labor & manpower Personnel: (3 personnel spec.) Chief Personnel Asst. Labor: (1 Labor spec.) Chief Personnel Asst. Manpower Dev. Chief Personnel Asst. Employments App Personnel Action Employment Contract Position Description Insurance Enrollment Insurance Claim Job Audit Employee Orientation Employment Applications. Issuance / Cancellation of work permit. Field Inspection. Meeting Employee/Employer Issuance of Citation Settlement of Grievance. Job Corps Enrollment. Staff Dev. Training.
Employment Statistics Personnel: (Executive Branch Employment) Personnel: (Executive Branch Employment) As of May 20081997 Locals: 1,418 1,232 Expatriates: 48 50 Salaries and Wages FY2007FY1997 $16,736,202$12,831,641 Cessation of merit increase in 1997 Cessation of merit increase in 1997 FY 1992 $40 COLA FY 1992 $40 COLA FY 2008 $30 COLA FY 2008 $30 COLA Job Corps: 200620072008 # applicants sent abroad 503838 Other employment:14846-
Collection & Receivables Section Tax Audit / Assessment & Compliance Section Collection of Tax: FSM Revenue share. Sales Tax. Hotel Tax. Tax Penalty. Collection of other Revenue: i.Alcoholic Bev. Appl. and License fee. ii.Hotel Reg. fee. iii.Public Market fee. iv.Government House rental. v.Land Leases (Commercial & Residential). Collection of Receivables: Sales Tax Receivables. Land Leases Receivables (Commercial/Residential) Audit: Perform Desk Audits. Perform Field Audits. Inspection of Containers Filing and Litigation of Court Cases Chief, Division of Revenue & Taxation (Angelene K. Neth) Division of Revenue & Taxation Functional Chart
Statistics (As January 2008) Sales Tax: National Revenue Share National Revenue Share Average Sales Tax Collection per year $2.2 million. Average Sales Tax Collection per year $2.2 million. Number of delinquent Sales Tax payers 51 Number of delinquent Sales Tax payers 51 134 Active tax payers. 134 Active tax payers. Outstanding Sales Tax ($1.4 million). Collectibles: $0.9 million (a vast majority of the accounts are being paid on monthly installments); Uncollectible: $485,664; Outstanding Land Lease (est. $2.1 million). $1.2 million : Residential Leases $0.8 million : Commercial Leases
Accounting Section Account Payable Payroll Section Procurement & Property Accountability Bank Reconciliation ADP Disbursement & Collection Travel Fund Certification Fund Certification Reconciliation of all accounts. Reconciliation of all accounts. Account/System Updates Account/System Updates Setting up of new Accounts/Funds. Setting up of new Accounts/Funds. Maintain subledger for Account Payable. Maintain subledger for Account Payable. Process of checks (Account Payables) Travel Authorization. Travel Authorization. Claims. Claims. Off island Checks. Off island Checks. Contract Checks Contract Checks Local Checks Local Checks Process Bi-Weekly Payroll. Process Bi-Weekly Payroll. Disbursements/Collection Disbursements/Collection Maintain Payroll files. Maintain Payroll files. Prepare quarterly taxes. Prepare quarterly taxes. Prepare Payroll Transfer. Prepare Payroll Transfer. Reconcile Payroll Liability Reconcile Payroll Liability Prepares/maintains all bidding documents. Prepares/maintains all bidding documents. Conduct/Maintain Fixed Assets Inventory. Conduct/Maintain Fixed Assets Inventory. Prepares/maintains advance payment listing. Prepares/maintains advance payment listing. Maintain stock fund. Maintain stock fund. Process Purchase Orders. Process Purchase Orders. Monthly recon. (Savings & Checks Accts.) Monthly recon. (Savings & Checks Accts.) Verify/reconcile unidentified item in bank statements. Verify/reconcile unidentified item in bank statements. Process stop payments. Process stop payments. Prepare monthly sector grant drawdowns. Prepare monthly sector grant drawdowns. Prepares bank transfer. Prepares bank transfer. Prepare daily cash analysis. Prepare daily cash analysis. Prepare/sort special/regular reports for auditors/offices/ public. Prepare/sort special/regular reports for auditors/offices/ public. System Backups. System Backups. System Upgrades. System Upgrades. System troubleshooting. System troubleshooting. Hardware Repairs & Maintenances. Hardware Repairs & Maintenances. Chief of Finance Division of Finance & Property Accountability Functional Chart Prepare Sector Grnt. Qrty/Annual reports
Reporting Requirements Monthly Financial Reports (Legislature & Departments): 131p – Detail Allotment, Expenditure, Revenue & Encumbrances for the month. 131p – Detail Allotment, Expenditure, Revenue & Encumbrances for the month. 132p – Cumulative summary Allotments, Expenditures, Revenue, Encumbrances and fund balance for the year. 132p – Cumulative summary Allotments, Expenditures, Revenue, Encumbrances and fund balance for the year. 135p – Cumulative detail of Allotments, Revenue, Encumbrances and fund balance for the year. 135p – Cumulative detail of Allotments, Revenue, Encumbrances and fund balance for the year. 121p – Report of Unliquidated Encumbrances. 121p – Report of Unliquidated Encumbrances. In addition to the above, legislature receive the following reports … 101p – Balance Status of state’s Assets, Liabilities and Capital at any given time. 101p – Balance Status of state’s Assets, Liabilities and Capital at any given time. 134p – Cumulative total of state’s Revenue & Expenditures. 134p – Cumulative total of state’s Revenue & Expenditures. Sector Grants Reporting Requirements (Quarterly & Annual)… SF269: Reports on cumulative Revenue, Expenditures and Encumbrances. SF272: Reports Cash Account Status (actual cash received less disbursement).