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Implementation of MGNREGS

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1 Implementation of MGNREGS
Dept. of Rural Development Andhra Pradesh

2 Mission Statement Enhancement of livelihoods for the Rural poor
Important Objectives: Providing 100 days wage employment to rural poor Creating durable Other rights & entitlements On time payment Worksite facilities Wage rate Transparency

3 STAFFING Implementation Principles- Personnel - Roles and responsibilities

4 Staffing The Act makes it mandatory for the State Government to make available to the District Programme Coordinator and the Programme Officer, necessary staff and technical support as may be necessary for the effective implementation of the scheme.

5 Staffing – Categorization
To ensure proper implementation of the Scheme and to rationalise the administrative and implementation arrangements all the Districts, Blocks and GPs in the states shall be bifurcated into two categories viz., A. Potential, B. less potential based on the criteria prescribed below: 

6 The criteria prescribed for categorization is as detailed below:
No Details Criteria for identification of MGNREGS works potentiality. 1 District Level/Blocks/GPs Presence of waste lands. 2. Fallow lands belongs to SC, STs. 3. Unconnected habitations. 4. Presence of existing water harvesting structures. 5. Less rainfall.

7 Staffing (cont) The Districts, Blocks and GPs not covered in the above criteria shall be defined as Non MGNREGS work potential. Limitation of administrative expenditure : In any case, the administrative expenses on the staff cost shall not exceed 5% on plain areas and in tribal subplan area 6% taking district as unit. 0.5 % for Social Audit and concurrent social audit 1.5 % trainings and other recurring administrative cost. 1% Smart card expenditure and commission.

8 Staffing – Village Level
Gram Sabha (GS): The Act authorizes the Gram Sabha to identify, priorities and recommend works to be taken up under MGNREGS, to monitor and supervise these works, and to initiate social audits of the implementation of the Scheme. Gram Panchayat (GP): The Gram Panchayats have a pivotal role in the planning and implementation of MGNREGS.

9 GP Panchayat Secretary
The Gram Panchayat Secretary is designated as Registration officer for the purpose of receiving applications for Job cards. He will receive and scrutiny the applications for Job cards and recommend to the Program officer NREGS for issuance of the Job cards. Gram Panchayat Secretary shall also receive individual and Group applications for work and issue the receipts to the applicants. He will further recommend to Program officer for allotment of the work as per the entitlement of the Households.

10 Rozgar Sevak The implementation of MGNREGS involves a considerable organizational responsibility at the level of the Gram Panchayat. Hence at the Village Level Gram Panchayat shall be assisted by a Rozgar Sevak for implementing the scheme. One Rozgar Sevak from the same GP shall be selected and positioned for 1000 labour reporting for work. One additional Rozgar Sevak may be positioned in case of the labour report over and above 1000 for work.

11 Block level Intermediate Panchayat level: The Intermediate panchayat is the principal authority for planning and implementation of the Scheme at the Block level.

12 Functionaries at Block level:
At the Block Level Block Development Officer (BDO) is designated as Program Officer and shall discharge all the functions specified in the Act. The staff composition at Block Computer Center is as follows: Sl.NO. Name of the post No. of posts sanctioned Potential Block Non-Potential Block 1 Programme Officer (BDO). 2 Addl.Programme Officer – EGS 3 Technical Assistants -EGS 1 per labour 2 per block 4 Accounts Asst. cum Computer Operators - EGS 5 Engineering Consultant -EGS 6 Messenger cum Office Assistant

13 Block Development Officer (BDO) / Programme Officer (PO)-EGS:
Block Development Officer as the Programme Officer shall implement and monitor the scheme at Block level. He/she will be accountable to the Addl. DPC and District Programme Coordinator. He / She shall also report to Intermediate Panchayat in the implementation of the scheme. 

14 Additional Programme Officer, EGS:
One exclusive Additional Programme Officer, EGS shall be positioned in each Block on contract basis. He/she shall report to the BDO / Programme Officer, EGS for implementation of the scheme. EGS Engineer: Each Block shall have one exclusive EGS Engineer in the rank of AEE/AE. They shall be recruited from open market or Public Service Commission or for time being the posts may be filled on deputation. Till the time they are positioned the Block Engineering officer is designated as EGS Engineer.

15 Technical Assistants The TAs will be from the engineering/Technical stream. They will be hired by the DPC from the open market. They will work under the control of the Additional Programme Officer and EGS engineer. Account Asst. cum Computer Operators In a Block 1 or 2 Account Asst. cum Computer operators shall be placed based on the workload. They should have data entry skills and have sufficient knowledge to trouble shoot any minor problems with the functioning of Computers. They will work under the direct control of Addl. PO and PO.

16 Cluster Level  For every group of 3 to 4 Blocks in the district there will be one cluster office. The Assistant Project Director will have an office in the cluster HQ. One Technical Assistant and one Computer Operator will be positioned in each APDs office. The APD will be of the rank of Asst Director in Govt. departments. They may be recruited from open market or from Public Service Commission or on deputation basis.  The TA and CO shall be recruited from open market on outsourcing basis.

17 District Level District Panchayats will finalise and approve the District Plans under Employment Guarantee Scheme in the District. It will identify and approve works under District Panchayats quota not exceeding 10% of the value of total works in the district. District Programme Coordinator (DPC): The District Collector is designated as District Programme Coordinator MGNREGS. The DPC shall be responsible for the overall coordination and implementation of the Scheme in the District in accordance with the provisions of the Act and guidelines issued by Government from time to time. The DPC shall establish an exclusive EGS unit at District level.  The EGS Unit is headed by Additional District Programme Coordinator and comprises of major functional wings such as Works, Finance and Accounts, Quality Control, Vigilance, Social Audit, MIS, Horticulture, CB &Trainings. 

18 The sanctioned posts rationalization based on districts categorization
Sl. Posts Potential Non potential 1 Addl. PD,EGS 2 Vigilance Officer 3 Asst. Director (MIS) 4 DEEs (Works & QC) 5 AD (Agri) 6 Admin. Officer 7 Agrl. Officer 8 Asst. PD (Clusters) 9 CD-DLRC / APDCB 10 Prog. Manager (Postal & Smart Card) 11 Plant. Manager 12 Plant Supervisor 13 Superintendent (Admin, Accts) 14 Dy. SO (MIS)

19 The sanctioned posts rationalization based on districts categorization (cont)
15 AEE/AEs 2 3 16 Prog. Executive (Social Audit) 1 17 Sr. Asst. (Admn. Accounts) 4 18 Asst. PE (Social Audit) 19 Camp Clerk for PD 20 Jr. Asst. (Accounts) 21 CO 12 11 22 Technical Assistant 24 Record Asst. Sub Total 50 46 25 Drivers 26 Attenders 9 27 Watchman Total  Posts 65 58

20 EGS Unit: Additional District Programme Coordinator:
Addl. DPC will work under the control of the DPC. He/she will head the EGS unit at the district level. Additional Project Director - EGS The post of Addl. PD shall be in the rank of Deputy Director/ Assistant Director or Asst. Director having minimum 5 years experience in AD rank. Implementation of the scheme in ITDA scheduled areas. In the Schedule areas, there shall be an EGS unit attached to the ITDA. PO ITDA being designated as Additional Dist Program Coordinator shall monitor and manage the scheme in the core ITDA Blocks. The ITDA office shall be supported by EGS unit with one Special officer – EGS (Assistant Director cadre) exclusively for EGS and one Computer operator.  

21 State Level The Commissioner, RD
Commissioner, Rural Development shall be the State Programme Coordinator EGS. The Commissioner RD will be assisted by a EGS unit at state level. The composition of the EGS unit will be as under. Director, MGNREGS State Program Manager State Finance Manager State Programme Manager (Horticulture) Programme Managers Administrative Officer Finance Manager (Internal Auditing) Finance Manager(Accounts) Program Manager (Capacity Building & Training) Supporting staff - 6 Accounts assistants, 6 Civil Engineers, 6 Programme Executives (Programme Implementation-1, Admin, Social Audit-2, Horticulture-2, MIS), 6 Programme Assistants, (Admn, MIS, Logistics) 2 Personal Secretaries, 8 messengers-office assistants, 2 drivers. 

22 Director EGS Director EGS assists the SPC and CRD in the overall implementation of the programme. Director EGS will report to Commissioner Rural Development in implementation of the NREGS-AP. Director will head the EGS unit in the office of the Commissioner Rural Development. He/She is empowered to review and monitor the implementation of the Scheme with Addl.DPCs, BDO / Programme Officers. The Director is responsible for quality control and vigilance. The over all software maintenance shall be under the charge of the Director EGS.

23 SSAAT A Society in the name of The Society for Social Audit, Accountability and Transparency shall be established at state level which shall function independently under the control of the Government directly. An exclusive officer as Director, SSAAT shall be positioned as head of the Social Audit unit. The Society for Social Audit, Accountability and Transparency will carry out Social Audit of NREGS in all the villages in the state.  The Director SSAAT shall ensure that in all the villages in districts Social Audit shall be carried out once in 6 months. The Director, SSAAT shall also take up concurrent social audit of NREGS in the state. The Director shall also ensure that Social Audit reports of all the Blocks shall be furnished to DPC, Addl. DPC and Addl.DPC, and the Commissioner RD and Director, MGNREGS.      

24 SRDS The state Government may establish a Society for RD services to identify and fillup the posts sanctioned on contract basis. This Society for RD services shall develop and implement necessary appropriate HR policy for all the EGS functionaries.  

25 Education Qualified & Recruitment process
S.No Category of the Post Levels of Placement of FTEs Qualification Process of recuritment 1 Additional Programme Officer Mandal MSW, MA (SW) A) Through Campus selection from reputed universities/colleges/ Instutions B) By receipt of applications through online 2 Computer Operator -cum- Accounts Assistant B.Com (Comp) or B.Com + DCA / PGDCA / B.Sc (Comp) 3 Techincal Assistant Diploma in Civil / Agri / Horti or B.SC (MPC) 4 Mate Training Coordinator MSW 5 Engineering Consultants B.E / B.Tech (Civil) B.Sc (Agri) / B.Sc (Horti) By receipt of applications through online 6 Asst. Project Director Cluster P.G. In Social Sciences/RD/Commerce/Agri/AH/Horti/Forestry, with M.Phill or Phd 7 Field Assistants GP SSC Eligible persons from the GPs concerned

26 Work Execution

27 SANCTIONING OF WORKS After approval of the works by the Gram Panchayat, the concerned Technical Assistant/Junior Engineer of the Gram Panchayat will prepare the estimate. The technical approvals/sanctions will be issued by the concerned technical authorities. Capturing coordinates for each work.

The state Government may under take comprehensive work, time and motion studies. The Schedules of Rates (SOR) may be prepared on the basis of these studies. The separate work time motion study shall be taken up to arrive the rates for disabled wage seekers, PLM wage seekers. Studies shall be made to arrive with the task rates in summer season (dry season) to ensure the specified wage rate.

The measurement/assessment of the work will be carried out group wise, week wise by the concerned Technical Assistant/Junior Engineer. The entries of measurement of work will be entered in measurement book and in the muster roll. Measurement book shall be check measured by the check measurement officer designated by the State Government. 7 days muster (no 15 days muste) Studies shall be made to arrive with the task rates in summer season (dry season) to companionate the wage rate.

Completion of the Work Completion of the work means, all the tasks in a work taken up shall be completed till the logical end of work to deliver it full utility. (or quantity as per the actual requirement in the field). All the works in a Project shall be completed and take up to a logical end so that project shall be converted as a durable asset. A photograph of the completed work shall be taken. Studies shall be made to arrive with the task rates in summer season (dry season) to companionate the wage rate.

31 Payment of wages through Banks/Post Offices
Individual accounts should be opened for all wage seekers. Biometric payments should be given preference. Banks should be selected based on the local requirements & their flexibility to adopt BC model Accounts of same bank as GP/Block/District account should be preferred. Inter bank transfers if any, should be simplified. Cooperation of banks should be sought before introducing payments through banks. Clear instructions on process of bank payments to GPs/labourers

32 Payment of wages through Banks/Post Offices (Cont)
Clarity of the entire process should be ensured among all the stakeholders. Online transfer of amount should be preferred to avoid delays due to clearance of cheques. Wage slips to be generated and provided to labourers – resembling withdrawal slip for withdrawing money. Reconciliation of bank payments with standard norms and guidelines. Pass books should facilitate monitoring of wage payments. MoU with the banks.

33 Fixed Payment cycle Opening of Muster Wed - Sat (Day 10- 13) Mon Day 1
Disbursement of wages to Labour Wed - Sat (Day ) Mon Day 1 Conveyance of cash to BPM / CSP Closing of Muster Roll Wed-Fri Day Sat Day 6 Handing over cheque to SPM /Online transfer Measurement & Check Measurement Tue-Wed Day 9-10 Sat-Mon Day 6-8 Mon-Tue Day 8-9 Data Entry in MCC Sat-Mon Day 6-8 Pay Order & Preparation of Cheques / FTO Uploading e Pay order 33 33 33

34 Category of works -Revised
I. Provision of irrigation facility, horticulture plantation and land development facilities to land owned by households belonging to the Schedule Castes and Schedule Tribes or to the beneficiaries under the Scheduled Tribes and other Traditional Forest Dwellers (Recognition of Forest Rights) Act, 2006. II. Water conservation and water harvesting in Govt /Common lands. III. Renovation of traditional water bodies including desilting of tanks Studies shall be made to arrive with the task rates in summer season (dry season) to companionate the wage rate.

35 Category of works -Revised
IV. Drought proofing (including a forestation and tree plantation in community/Government lands). V. Irrigation canals including micro and minor irrigation works. VI. Road connectivity to un connected habitations for all weather access VII. Flood control and flood protection works VIII. Provision of irrigation facility, horticulture plantation & land development facilities to land owned by households belonging to below poverty line families

36 Category of works -Revised
IX. Land development of Community/Government lands X. Internal roads in SC/ST colonies XI. Access to sanitation facilities. XII. Any other work which may be notified by the Central Government in consultation with the State government subject to 60:40 condition at project/Gram Panchayat level. Permissible works can be identified under each project. The State Govt shall notify the list of permissible works under the above categories.

37 Fulfill the Conditions
The above categories of works can be taken up subjected to : The 60:40 ratio shall be maintained for each project at GP level. Only after exhausting the works in the 1st project, then only the works in the next projects shall be taken up. The priorities shall be maintained in the same manner the season based works like plantation desilting might be exempted from the priorities. Other than category I and VII projects, no other projects shall be taken up in individual lands

38 Fulfill the Conditions
The individual land owner shall be a job card holder and also work in the project Projects shall be identified and approved by the Gram Sabha. The Gram Panchayat shall aprove such projects as GP plan for MGNREGS. No contractors or no labour displacing machinery shall be used in the execution of work No machinery shall be purchased.

39 Project Definition Group of works in each of the 12 permissible projects in a contagious block of land or in a continuous stretch is defined as a project.

40 Amended vide GO. No. 64 of GOI, dated 15-1-2008
Amendment to Para .8.i Amended vide GO. No. 64 of GOI, dated The Schedule of rates of wages for unskilled labourers shall be so fixed that a person working for seven hours including one hour lunch/rest would normally earn a wage equal to the wage rate.

41 Proposed by Govt of AP Sl.N o Name of Work Scope 1
Construction of housest taken up under Government Housing programme BPL (unskilled wages only) This enable the BPL families to complete the construction of houses sanctioned under various Government Programmes. 2 Construction of school buildings, ANM centers, Anganwadi buildings in convergence with funding of the line department programmes. This will give asset to community and also provide wage employment. 3 Construction of pucca drains for safe disposal of drainage water in SC/ST localities, and after saturation of facilities in these localities, in other villages. Create a durable asset in the village and help to create hygienic environment.

42 Proposed by Govt of AP 4 Laying of pucca internal roads in the SC/ST localities, and after saturation of facilities in these localities, in other villages. Will improve sanitation in the villages. 5 Clearing of debris and cleaning of the village drains (For establishing compost making unit out of solid waste in rural areas by the Grampanchyat This work helps in keeping the hygienic environment of village 6 Land Development of SCs/STS fro vegetable cultivation and sericulture programmes Vegetable cultivation not only improves incomes of poor, but will have a great impact on the incomes of SC/ST families.

43 Proposed by Govt of AP 7 Construction of Biogas plant(excavation of bilgaspit) Arrest the tree felling in rural areas and improves ecological balance. 8 Raising of perennial fodder to village live stock It is an asset which enhances the livelihood resources of Village poor. 9 Works on individual lands for soil fertility This will make agriculture more productive and improves livelihoods 10 Provision of irrigation facilities to at least one acre of SC/ST land in convergence with schemes if any by State Governments Increase incomes and brings in inclusive growth.

44 Shrama Shakti Sanghalu
10 to 30 members form into SSS group. Fixed laborers in a group. Each SSS shall have one Mate . All the members in a job card shall in one group Unique code to each SSS. Work allotment letters sufficient for 100 days and details of work allotted are handed over to each SSS. Sufficient musters for 100 days for an year are issued in advance so as not to depend on local functionaries in opening of works. Self selection based on affinity, locality and same socio economic homogeneity

45 Mates Each SSS shall have one mate. Mate is one among labourers.
He/She is a working mate. (works along with group members) Mate is a 10th class pass/fail labour. Mate is elected by the members . Group can remove Mate.

46 Job chart of Mate Mate updates the job card.
Mate takes attendance every day at worksite. Mate mobilize labour to work site. Maintains the musters at work site. Gives the marking for work every day to wage seekers to ensure the Rs121/-per day. He/She is responsible of work site management . Mate should help Field Assistant and T.A for taking measurement. Mate should maintain a register called “Mate register”(Work book). Mate should conduct a meeting with SSS members to capture the work demand. Last but not least He/She create awareness among the members on their rights and entitlements.

47 Compensation for delay in wage payments- Salient Features
Compensation shall be paid to wage seekers for the delay in wage payments exceeding 14 days from the 1st day of reporting to work. 0.3% of delayed wages per day shall be paid to wage seeker as compensation. The compensation shall be paid with the next wage payment. Special mention as ‘Compensation’ in the pay slip of wage seekers.

48 Salient Features cont.. Functionary responsible for the delay shall be identified through computer system and amount will be recovered from the salary. Project Director/DWMA is the authorized officer to approve the recoveries. Salaries of functionaries shall be generated only after the recoveries are made. Maximum deduction of 1/3rd from salary per month. 1st phase: Krishna, Kadapa, Kurnool, Anantapur & Chittoor districts.

49 Basis for calculation of delay
Functionary Activity Starting day Ending day Days to complete Technical Assistant Measurements Date of muster closure Date of uploading measurements 3 Engineering Consultant Check measurements Date of receipt of list of works from Bluefrog Date of uploading check measurements 2 Computer Operators /Addl. PO Generation of payorders Measurements/ Check measurements available for download Date of generation of payorders Programme Officer Uploading FTOs Generation of Payorders Date of uploading FTOs Paying agency/ Banks Disbursement of wages One day after date of FTO uploading 4

50 Pre-requisites for effective implementation
E-MMS linked to payorder generation Online Conversion of RAGAS Biometric authenticated wage payments Updating of HRMS Data

51 Grievance Redressal Call Center
For the prompt redressal of grievances of MGNREGS wage seekers Government established Rural Development call center in September 2009. Placed at Jalikakinada, Ganpavram, West Godavari. Woks from 8am in the morning to 8pm in the evening except Sunday Satisfaction of the beneficiaries is the motto of the RD call center.

52 Mode of submission of grievances
Any citizen can call from anywhere in Andhra Pradesh to the toll free number from BSNL, Reliance and Aircel. Grievances are registered by the Call Center Executive with details. Grievances can be registered through in the RD Call Center Website. Separate web link is provided to APNA to register the grievances of wage seekers. Grievances can be submitted to Mandal Parishad Development Officer at Mandal level written or orally.

53 Processing of grievances
After registration the grievance is sent to the respective MPDOs (level-I Officer) through web and SMS. The MPDO enquires the grievances through spot verification and redress it. It’s then sent to Assistant Project Director and Additional Project Officers (level-II Officer) for approval. If approved the redressed grievance is sent back to RD Call Centre and Call Center Executives dispose off the redressed letter to complainant. If not approved it automatically escalates to Project Director, DWMA (Level-3) and Project Director DWMA shall redress the grievances then. If Project Director DWMA doesn’t approve similarly it escalates to Director, EGS (Levele-4). If approved by the Project Director, DWMA the grievance is sent back RD Center for disposal off the redressed letter to the complainant.

54 Grievance Redressal (cont)
Satisfaction of complainant If not satisfied with the redressal remark of the concerned authorities the complainant can register his/her grievance and same process is followed again. Issues pertaining to RD call center The quality of grievances redressal is poor The numbers of calls registered for day is poor as compared to the number of beneficiaries. The toll free number is not accessible from all the network connections in Andhra Pradesh except- BSNL, Aircel and Reliance

55 Persons with Disabilities (VSSS)
Job cards for all Adult Persons with Disability (PwD) 150 days of employment to every PwD who got the job card and willing to work. “Shrama Shakti” Groups of PwDs formed in the villages. 30 percent less work to “Shrama Shakti” Groups of workers with disabilities to get wage rate Additional Rs. 10/- per day towards travel expenses up to a distance of 5 KMs, Rs.20/- per person per day beyond 5 KMs

56 APNA - Disability Allotment of easy works as selected by the groups.
Priority of PWDs for selection of Mate for all “Shrama Shakti” Groups . 150 days work employment guarantee to the families of the PwDs. An alliance formed with 42 NGOs in 230 mandals working for PwDs as APNA(D)- for mobilisation & taking forward activities for PwDs. -



59 Electronic fund management system
Principles: Funds flow only to the user Centralized fund Decentralized utilization Connectivity through electronic mode Transfer in 24 hours High degree of accountability – electronic trail

60 Wage seeker Post Office A/c
eFMS Process NREGS Server Bank Server Program Office Pay order and Fund Transfer Order (FTO) Data Transfer of FTOs Acknowledgement Reconciliation RBI Server CBS System Wage seeker Post Office A/c Smart Card Bank A/c Supplier A/c Employee A/c UTR No

61 Advantages of e-FMS No multiple accounts No multiple cheques
No deficiency of funds at any level No parking of funds The Block level staff is liberated from the maintenance of cheque books and tedious accounts system Avoids forgery of Bank cheques by subordinate staff

62 Payslips Pay slips carry a number of important details about the number of days worked by a given labour; total wage amount released into his / her account. Based on the pay slip information, the wage seekers can approach the Branch Post master or the Customer Service Provider and draw wages as well as they can be retained as a personal record on payment. Pay Slip system has brought a great deal of transparency to the wage payments and has resulted in gaining the trust of the beneficiaries. Since the labourers know the money they are paid in relation to the days they had worked, leakages in the payment system are minimized.

63 Payslips

64 MGNREGS – Chenchu Project
Each wage seeker is provided 10 days of work every month for the whole year Each wage seeker is paid in advance for the work and accordingly work linked to the wage payment is extracted from the laborer Special offices are opened for Chenchus in 4 locations: Mannanur in Mahabubnagar District, Yerragondlapalem in Prakasham District, Atmakur in Kurnool District and Macherla in Guntur district Special staff recruited: 21

65 Thank You

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