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Council Orientation Corporate and Community Services The Corporation of the Town of Amherstburg COUNCIL ORIENTATION Corporate and Community Services.

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Presentation on theme: "Council Orientation Corporate and Community Services The Corporation of the Town of Amherstburg COUNCIL ORIENTATION Corporate and Community Services."— Presentation transcript:

1 Council Orientation Corporate and Community Services The Corporation of the Town of Amherstburg COUNCIL ORIENTATION Corporate and Community Services

2 Council Orientation Corporate and Community Services 2 Network Analyst/Application Specialist Nick Renaud GIS Coordinator Tony Marra GIS Coordinator Tony Marra Service and Support Technician Jon Lojewski Service and Support Technician Jon Lojewski Recreation Programming Coordinator Sarah Pelaccia-Reaume Food & Beverage Coordinator Janet St. Martin Lions’ Pool Coordinator Kaitlyn Meloche (seasonal) Facility Scheduling Clerk Shelley Matlock Building Operations Staff 3 Full Time 10 Part Time Building Operations Staff 3 Full Time 10 Part Time Deputy Chief James Ouellette Asst. Deputy Chief/Fire Inspector Brad Amlin Asst. Deputy Chief/Fire Inspector Brad Amlin Firefighters 3 Full Time 60 Volunteer FF Firefighters 3 Full Time 60 Volunteer FF Manager; Information Technology Dave Carpenter Manager; Business Development & Programs Rick Daly Manager; Operations Mike Henry Chief; Fire Department Randy Sinasac Director Dave Carpenter (Acting)

3 Council Orientation Corporate and Community Services Overview: Corporate and Community Services 3 Internet Technology Business Dev. and Programs OperationsFire Department System Security – Provide and limit access to systems and data Build Recreation Programs to capacity targeting non- traditional programming opportunities Libro Centre OperationsStructural firefighting including rescue Communications Systems - email, telephone and cellphones Increase non-tax and/or cost savings through advertising, sponsorships and programs by 5% Premier Ball DiamondMaintenance Geographic Information Systems Develop the foundation for creating a Recreation Master Plan through consultative strategy Outdoor Turf and 20 Outdoor Soccer Fields Public Education Project managementDevelop partnerships that enables the Town to bring Ontario residents to the county and community through event planning Lions PoolInspections Staff trainingSeamless online registration for all recreation programs offered to residents Special Event and Conversions for Various Events Training

4 Council Orientation Corporate and Community Services 4 Director Dave Carpenter (Acting) Manager; Business Development & Programs Rick Daly Manager; Operations Mike Henry Chief; Fire Department Randy Sinasac Manager; Information Technology Dave Carpenter Network Analyst/Application Specialist Nick Renaud GIS Coordinator Tony Marra GIS Coordinator Tony Marra Service and Support Technician Jon Lojewski Service and Support Technician Jon Lojewski Recreation Programming Coordinator Sarah Pelaccia-Reaume Food & Beverage Coordinator Janet St. Martin Lions’ Pool Coordinator Kaitlyn Meloche (seasonal) Facility Scheduling Clerk Shelley Matlock Building Operations Staff 3 Full Time 10 Part Time Building Operations Staff 3 Full Time 10 Part Time Deputy Chief James Ouellette Asst. Deputy Chief/Fire Inspector Brad Amlin Asst. Deputy Chief/Fire Inspector Brad Amlin Firefighters 3 Full Time Firefighters 3 Full Time

5 Council Orientation Corporate and Community Services PRESENTATION OUTLINE Organizational Structure Core Duties Blueprint for Success Moving Forward/Goals for 2015 5

6 Council Orientation Corporate and Community Services ORGANIZATIONAL STRUCTURE Information Technology is comprised of: Manager of Information Technology Network Analyst Part time Service and Support Technician 6

7 Council Orientation Corporate and Community Services CORE DUTIES System Security o Provide and limit access to systems and data on an as needed basis. “The right tool for the right job” o Identify current & future needs for software and technology. o Email communications o Smart phone management o Telephone system management Our Key Enterprise Software System o Vadim financial management system. Used by 90% of office staff o Taxes, Accounts Payable, Accounts Receivable, Payroll, General Ledger, Property inquires 7

8 Council Orientation Corporate and Community Services 8 CORE DUTIES Helpdesk System o The IT utilizes a helpdesk system in order to track and prioritize service requests

9 Council Orientation Corporate and Community Services 9 CORE DUTIES Preventative Maintenance o Equipment and software maintenance - desktops, laptops, mobile devices, servers and other infrastructure. o Antivirus, email archiving, intrusion prevention o Software updates and new software installation Data and systems backup and storage o Data is backed up to a central disaster recovery repository every 30 minutes – 1 hour intervals to each of the 4 main locations in our network o Police Services o Town Hall o Libro Centre o Public Works

10 Council Orientation Corporate and Community Services 10 Staff training o All staff & Council receive IT orientation as well as ongoing training conducted by IT staff. o The IT department also manages an in house video library system that is available to all staff at any time. Staff can focus on specific “nugget” videos that are short and concise in order to develop specific skills that are required for specific tasks required at any time. CORE DUTIES

11 Council Orientation Corporate and Community Services 11 BLUEPRINT FOR SUCCESS o Website redesign 2015 - pending budget approval o Asset Management software system deployment - pending budget approval o Land Management Enterprise Software suite – Economic and Community Development.2015, 2016 – pending budget approval

12 Council Orientation Corporate and Community Services 12 MOVING FORWARD/GOALS FOR 2015 o Email system upgrade – late 2014 2015 o Main Core Firewall replacement - 2014 o Security system enhancements – intrusion detection system, bandwidth monitoring - 2014 o Telephone system replacement 2015 o Class software system upgrade 2015 - pending budget approval

13 Council Orientation Corporate and Community Services PRESENTATION OUTLINE Organizational Structure What is GIS Core Duties Blueprint for Success 13

14 Council Orientation Corporate and Community Services ORGANIZATIONAL STRUCTURE GIS is comprised of: GIS Coordinator Seasonal Student 14

15 Council Orientation Corporate and Community Services 15 WHAT IS GIS? Simply put, Geographic Information Systems (GIS) are digital maps with intelligence. GIS is a computer technology that brings together all types of information based on geographic location for the purpose of query, analysis and generation of maps and reports. The Town uses GIS in almost every department - for sewer, water, and road projects, urban and regional planning, emergency planning, preparedness and dispatch, economic development, taxation, municipal elections, and even tracking of public health risks such as the West Nile Virus. The uses of this technology are limited only by your imagination. This site can be used to locate municipal services, verify the location of a particular address, view aerial photos for land use, measure distances and areas, investigating tax and other property information, and much more.

16 Council Orientation Corporate and Community Services 16 CORE DUTIES o Enterprise wide GIS database maintenance o Geospatial asset management database o 911 emergency services database maintenance o Hardcopy mapping services o Web GIS mapping and development o Staff GIS training o Departmental GIS project support o GPS Services and Project Management o GIS software systems implementation and management o Aerial photography acquisition and management o County emergency group GIS representative o County GIS group representative o Town wide database admin support

17 Council Orientation Corporate and Community Services 17 o Enterprise wide GIS database maintenance o Geospatial asset management database o 911 emergency services database maintenance o Hardcopy mapping services o Web GIS mapping and development o Staff GIS training o Departmental GIS project support o GPS Services BLUEPRINT FOR SUCCESS

18 Council Orientation Corporate and Community Services 18 Director Dave Carpenter (Acting) Manager; Operations Mike Henry Chief; Fire Department Randy Sinasac Manager; Information Technology Dave Carpenter Network Analyst/Application Specialist Nick Renaud GIS Coordinator Tony Marra GIS Coordinator Tony Marra Service and Support Technician Jon Lojewski Service and Support Technician Jon Lojewski Manager; Business Development & Programs Rick Daly Recreation Programming Coordinator Sarah Pelaccia-Reaume Food & Beverage Coordinator Janet St. Martin Lions’ Pool Coordinator Kaitlyn Meloche (seasonal) Facility Scheduling Clerk Shelley Matlock Building Operations Staff 3 Full Time 10 Part Time Building Operations Staff 3 Full Time 10 Part Time Deputy Chief James Ouellette Asst. Deputy Chief/Fire Inspector Brad Amlin Asst. Deputy Chief/Fire Inspector Brad Amlin Firefighters 3 Full Time Firefighters 3 Full Time

19 Council Orientation Corporate and Community Services PRESENTATION OUTLINE Organizational Structure Core Duties Moving Forward/Goals for 2015 19

20 Council Orientation Corporate and Community Services 20 ORGANIZATIONAL STRUCTURE o Food and Beverage – 1 part time Food & Beverage Coordinator (Janet St. Martin) 10 part time food and beverages staff o Recreation Programming – 1 part time Recreation Programming Coordinator (Sarah Pelaccia-Reaume) Program Instructors – 12 part time staff Camp Counsellors - 7 seasonal staff o Lions Pool – 1 seasonal Lions Pool Coordinator (Kaitlyn Meloche) 8 seasonal lifeguards

21 Council Orientation Corporate and Community Services 21 o Recreation Programming CORE DUTIES New Programs in 2014 Pickleball Youth in Arts Men’s Flag Football Women’s Recreational Hockey League

22 Council Orientation Corporate and Community Services 22 CORE DUTIES o Food and Beverage Services Hours of Operation (Sept. – March): Monday – Thursday 4:30 – 9:30 pm Friday4:30 – 10 pm Saturday/Sunday7:30 am – 10pm Libro Centre is licensed to serve alcohol in the following areas:  Upstairs Multi-Purpose Room  Rink Floors on both pads  Lobby  Leasing Space  Indoor Soccer Field Event Based Alcohol Sales ONLY

23 Council Orientation Corporate and Community Services 23 o Event Planning o Sport Tourism CORE DUTIES

24 Council Orientation Corporate and Community Services 24 o CLASS Administration CORE DUTIES o Marketing and Communications o Partner Contracts and Agreements

25 Council Orientation Corporate and Community Services 25 MOVING FORWARD/GOALS FOR 2015 New Recreation and Facilities Website – late 2014 early 2015 Develop action plan and RFP process for creation of Recreation and Facilities Master Plan (including parks) Transition of CLASS software to ActiveNet software – CLASS tech support and administration being discontinued and replaced with ActiveNet – 2015 Implementation of online registration of recreation programs – 2015 Development of comprehensive sponsorship/advertising plan for Libro Centre – late 2014/early 2015 Drafting of Public Events policy - 2015

26 Council Orientation Corporate and Community Services 26 Director Dave Carpenter (Acting) Chief; Fire Department Randy Sinasac Manager; Information Technology Dave Carpenter Network Analyst/Application Specialist Nick Renaud GIS Coordinator Tony Marra GIS Coordinator Tony Marra Service and Support Technician Jon Lojewski Service and Support Technician Jon Lojewski Manager; Business Development & Programs Rick Daly Recreation Programming Coordinator Sarah Pelaccia-Reaume Food & Beverage Coordinator Janet St. Martin Lions’ Pool Coordinator Kaitlyn Meloche (seasonal) Manager; Operations Mike Henry Facility Scheduling Clerk Shelley Matlock Building Operations Staff 3 Full Time 10 Part Time Building Operations Staff 3 Full Time 10 Part Time Deputy Chief James Ouellette Asst. Deputy Chief/Fire Inspector Brad Amlin Asst. Deputy Chief/Fire Inspector Brad Amlin Firefighters 3 Full Time Firefighters 3 Full Time

27 Council Orientation Corporate and Community Services PRESENTATION OUTLINE Organizational Structure Core Duties Blueprint for Success Moving Forward/Goals for 2015 27

28 Council Orientation Corporate and Community Services 28 Operations is comprised of: o 16 Libro Centre Staff & Scheduling o 4 Guests services 3, part time, 1 scheduling clerk fulltime o 3 full time rink attendants, 9 part time rink attendants

29 Council Orientation Corporate and Community Services 29 CORE DUTIES o 2 NHL regulation size ice surfaces o Indoor turf soccer field o Premier Ball Diamond o Outdoor Turf and 20 Outdoor Soccer Fields o Overall Complex Scheduling o Lions Pool Operations o Facility Janitorial at KNYP and Toddy Jones Park o Special Event and Conversions for Various Events o ORFA Recognized facility

30 Council Orientation Corporate and Community Services 30 o Zamboni – Natural Gas Project o Ice Allocation Policy o Sports Fields – Soccer/Baseball Policies and Guidelines o Janitorial Consolidation o Old Arena – Disposal & Repurpose o Preventative Maintenance Program o Implementation of Field Line Marking Program o Lions Pool Refurbishing MOVING FORWARD/GOALS FOR 2015

31 Council Orientation Corporate and Community Services 31 BLUEPRINT FOR SUCCESS Budget approval to permit Staff certifications Educate and register 2 CPO (certified pool operators) on staff Interdepartmental Meetings promoting events and the Libro Centre drawing features Minor Renovations to promote Sports Organizations and Tenancy Interdepartmental purchasing agreements (supplies etc.) Partner with local Education program to develop youth and future industry career assistance

32 Council Orientation Corporate and Community Services 32 Director Dave Carpenter (Acting) Chief; Fire Department Randy Sinasac Manager; Information Technology Dave Carpenter Network Analyst/Application Specialist Nick Renaud GIS Coordinator Tony Marra GIS Coordinator Tony Marra Service and Support Technician Jon Lojewski Service and Support Technician Jon Lojewski Manager; Business Development & Programs Rick Daly Recreation Programming Coordinator Sarah Pelaccia-Reaume Food & Beverage Coordinator Janet St. Martin Lions’ Pool Coordinator Kaitlyn Meloche (seasonal) Manager; Operations Mike Henry Facility Scheduling Clerk Shelley Matlock Building Operations Staff 3 Full Time 10 Part Time Building Operations Staff 3 Full Time 10 Part Time Deputy Chief James Ouellette Asst. Deputy Chief/Fire Inspector Brad Amlin Asst. Deputy Chief/Fire Inspector Brad Amlin Firefighters 3 Full Time Firefighters 3 Full Time

33 Council Orientation Corporate and Community Services PRESENTATION OUTLINE Mission Statement Organizational Structure Core Duties Statistics Equipment Education & Training Regulatory 33

34 Council Orientation Corporate and Community Services 34 MISSION STATEMENT The primary mission of the Amherstburg Fire Department is to provide a range of programs to protect the lives and property of the inhabitants of Amherstburg from the adverse effects of fires, sudden medical emergencies or exposure to dangerous conditions created by man or nature.

35 Council Orientation Corporate and Community Services 35 ORGANIZATIONAL STRUCTURE Three Fire Stations: Station No. 1 – 271 Sandwich St. S. Station No. 2 – 3400 Middle Side Rd. Station No. 3 – 6744 Con. 6 S. Staff: Fulltime Fire Chief Fulltime Deputy Fire Chief Fulltime inspector fire prevention officer 3 Fulltime Fire Fighters at Station No. 2 63 volunteer / paid on call firefighters

36 Council Orientation Corporate and Community Services 36 o Fire rescue / suppression o Structural firefighting including rescue: o vehicle firefighting o grass and brush firefighting o limited marine firefighting o Mutual aid / automatic aid o Medical assistance with defibrillation, tiered response o Hazardous materials response at the awareness level. o Transportation incidents involving motor vehicles, trains, aircraft and water craft o Heavy rescue / extrication o water and ice rescue CORE DUTIES

37 Council Orientation Corporate and Community Services 37 CORE DUTIES o awareness level / support high angle rescue o Public assistance, ambulance assistance, police assistance, public agency assistance o Community emergency planning o In-service public education o Investigation / origin and cause o In service fire prevention o In service pre-planning

38 Council Orientation Corporate and Community Services 38 STATISTICS 2011: 310 2012: 327 2013: 289 2014: 247 (at time of writing October) $ Loss 3 year comparison (residential) 2012: 732,000.00 2013: 467,000.00 2014: 735,500.00 (to date as of October) Emergency Responses 3 Year Comparison

39 Council Orientation Corporate and Community Services 39 EQUIPMENT Apparatus: Station 1: Engine / Rescue / Ladder Station 2: Engine / Recue / Tanker Station 3: Engine / Recue / Tanker Maintenance: o Platoon format weekly duties o Daily operational duties EOC and station 2 o In house breathing apparatus program including fit-testing o In house hose repair and maintenance

40 Council Orientation Corporate and Community Services 40 EDUCATION & TRAINING Public Education: o as per F.P.P.A. and emergency management act o Inspections: o All buildings per F.P.P.A and municipal guidelines. o 2013: 406 o 2014: 321 (as of writing) Training: o Minimal weekly all personnel o Specialized training conducted additional for minimum standards based on level of service o NFPA curriculum standard o Operational first responder, CPR, Defibrillation o Sessions to date 2014: 227

41 Council Orientation Corporate and Community Services 41 EMERGENCY PLANNING Emergency planning: o Community emergency managing coordinator (CEMC) duties. o Maintain / operate EOC with annual training / simulation, (station 2) o Maintain emergency / nuclear plan per emergency management act Co-op program o Annual students from 3 local secondary schools cooperative education for related field aspirations. o Auxiliary program o Introduced August 2014 (aspiring firefighters brought into training) to address attrition. (2 each station)

42 Council Orientation Corporate and Community Services 42 REGULATORY Provincial compliance o Annual certification on file under F.P.P.A and emergency planning act Memberships o N.F.P.A. o Ontario association of fire chiefs o Ontario firefighters association o Ontario professional firefighters association o International association of firefighters


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