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Welcome to the Visual Resources Collection ’ s Slide Loan Tutorial In this slide presentation, the following information will be presented to help you.

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Presentation on theme: "Welcome to the Visual Resources Collection ’ s Slide Loan Tutorial In this slide presentation, the following information will be presented to help you."— Presentation transcript:

1 Welcome to the Visual Resources Collection ’ s Slide Loan Tutorial In this slide presentation, the following information will be presented to help you effectively utilize this important university resource: Familiarizing yourself with the collection and where it is located. Understanding the information provided on the slides and in the drawers where they are housed. How to properly borrow slides. The Visual Resources Collection (VRC) is located in the Arts Building in room 328.

2 Architecture Sculpture Painting Photography & Film International File Asian Art Maps & Art Reference Manuscripts Theater & Dance Textbook Sets Authority Files Slide Return Visual Resources Collection Rm. 328 Entrance To VRC workroomReference Library Click on each for an explanation

3 ARCHITECTURE ARCHITECTURE Within ARCHITECTURE there are SITES and ARCHITECTS. ARCHITECTS are found at the end of each country, so they are organized first by NATIONALITY, and then alphabetically by last NAME. ARCHITECTS are found at the end of each country, so they are organized first by NATIONALITY, and then alphabetically by last NAME. MODERN ARCHITECTURAL SITES are organized by NATIONALITY, and then alphabetically by SITE. MODERN ARCHITECTURAL SITES are organized by NATIONALITY, and then alphabetically by SITE. ANCIENT ARCHITECTURAL SITES are organized first by TIME PERIOD, then CULTURE, and then alphabetically by SITE. ANCIENT ARCHITECTURAL SITES are organized first by TIME PERIOD, then CULTURE, and then alphabetically by SITE. BACK to VRC map

4 SCULPTURE SCULPTURE ARCHITECTURE SCULPTURE has a similar organization to ARCHITECTURE. MODERN SCULPTURE is organized first by NATIONALITY and then alphabetically by the ARTIST’s last NAME. MODERN SCULPTURE is organized first by NATIONALITY and then alphabetically by the ARTIST’s last NAME. ANCIENT SCULPTURE is organized first by TIME PERIOD, then by CULTURE, and then alphabetically by SITE, TYPE or ARTIST. ANCIENT SCULPTURE is organized first by TIME PERIOD, then by CULTURE, and then alphabetically by SITE, TYPE or ARTIST. If a modern work of sculpture has an UNKNOWN ARTIST, it is then organized within its NATIONALITY by the CENTURY in which it was made. BACK to VRC map

5 PAINTING PAINTING PHOTOGRAPHY & FILM If a painting or photograph has an UNKNOWN ARTIST/PHOTOGRAPHER, it is organized chronologically by the CENTURY in which it was made in its respective NATIONALITY. PAINTINGPHOTOGRAPHY Film : PAINTING, PHOTOGRAPHY & Film : ARCHITECTURESCULPTURE use the same organization as ARCHITECTURE and SCULPTURE. PAINTINGPHOTOGRAPHY Film : PAINTING, PHOTOGRAPHY & Film : ARCHITECTURESCULPTURE use the same organization as ARCHITECTURE and SCULPTURE. MODERN PAINTING, PHOTOGRAPHY and FILM are organized first by NATIONALITY and then alphabetically by ARTIST, PHOTOGRAPHER or FILM MAKER. MODERN PAINTING, PHOTOGRAPHY and FILM are organized first by NATIONALITY and then alphabetically by ARTIST, PHOTOGRAPHER or FILM MAKER. ANCIENT & MEDIEVAL PAINTING are organized first by TIME PERIOD, then by CULTURE, and then by ARTIST, SITE or CENTURY in which it was made. ANCIENT & MEDIEVAL PAINTING are organized first by TIME PERIOD, then by CULTURE, and then by ARTIST, SITE or CENTURY in which it was made. Publications as well as unknown paintings are located at the back of each nationality section. BACK to VRC map

6 INTERNATIONAL FILE INTERNATIONAL FILE The INTERNATIONAL FILE includes artists that are/were active from the 1970s to present. INTERNATIONAL FILE The INTERNATIONAL FILE includes artists that are/were active from the 1970s to present. ARTISTS are organized alphabetically by last NAME. Within each ARTIST, works are organized by DATE. INTERNATIONAL FILE There are NO NATIONALITY or MEDIA divisions within the INTERNATIONAL FILE. BACK to VRC map

7 ASIAN ART ASIAN ART The ASIAN ART collection includes architecture, sculpture, painting and applied arts from Southeast Asia, India, China, Japan and Korea. The collection begins with MAPS and CHARTS organized by REGION and then PERIOD. The collection is then divided by MEDIA: APPLIED ARTS ARCHITECTURE SCULPTURE PAINTING The collection is then divided by MEDIA: APPLIED ARTS ARCHITECTURE SCULPTURE PAINTING BACK to VRC map

8 ASIAN ART (cont. 1) APPLIED ARTS are organized first by NATIONALITY or REGION then by MEDIA (textiles, bronze, bone, wood, metals, etc.) and then by TIME PERIOD or CULTURE. APPLIED ARTS are organized first by NATIONALITY or REGION then by MEDIA (textiles, bronze, bone, wood, metals, etc.) and then by TIME PERIOD or CULTURE. APPLIED ARTS consist of almost everything except Architecture, Sculpture, or Painting. APPLIED ARTS APPLIED ARTS can be textiles, bronze vessels, carved ivory, wooden objects, furniture, masks, jewelry, etc. BACK to VRC map

9 ASIAN ART (cont. 2) ARCHITECTURE ARCHITECTURE is organized first by REGION or NATIONALITY and then by SITE. ARCHITECTURE is organized first by REGION or NATIONALITY and then by SITE. SCULPTURE SCULPTURE is organized first by REGION or NATIONALITY and then by TIME PERIOD or CULTURE. SCULPTURE is organized first by REGION or NATIONALITY and then by TIME PERIOD or CULTURE. BACK to VRC map

10 ASIAN ART (cont. 3) PAINTING PAINTING is organized first by REGION or NATIONALITY then by TIME PERIOD, DYNASTY or CULTURE and then, if applicable, by ARTIST. PAINTING is organized first by REGION or NATIONALITY then by TIME PERIOD, DYNASTY or CULTURE and then, if applicable, by ARTIST. ASIAN ART Because Chinese and Japanese Painting comprise a large part of the VRC’s ASIAN ART collection, they have their own sections with individual label colors and drawer numbering. Korean, Central Asian, Indian, and Southeast Asian Painting have their own drawers and are separate from Chinese and Japanese Painting. At the end of each PAINTING section, there is a section devoted to woodblock prints and other types of prints and publications that are organized in the same manner as PAINTING. BACK to VRC map

11 MAPS and ART REFERENCE MAPS of ANCIENT and MEDIEVAL cultures, cities, etc. are organized first by TIME PERIOD, then, if applicable, by CULTURE, and then by SITE. MAPS of ANCIENT and MEDIEVAL cultures, cities, etc. are organized first by TIME PERIOD, then, if applicable, by CULTURE, and then by SITE. MODERN MAPS are organized first by NATIONALITY, then by SITE, and finally by DATE, or an approximate. MODERN MAPS are organized first by NATIONALITY, then by SITE, and finally by DATE, or an approximate. The ART REFERENCE section in the VRC houses supplemental visual materials such as diagrams, charts, and photographs of public figures. Examples of topics within ART REFERENCE are slides showing a cross-section of the construction of a cathedral or a photograph of Marilyn Monroe. The ART REFERENCE section in the VRC houses supplemental visual materials such as diagrams, charts, and photographs of public figures. Examples of topics within ART REFERENCE are slides showing a cross-section of the construction of a cathedral or a photograph of Marilyn Monroe. ART REFERENCE (including Public Figures) is organized alphabetically by TOPIC or last NAME. ART REFERENCE (including Public Figures) is organized alphabetically by TOPIC or last NAME. BACK to VRC map

12 MANUSCRIPTS To find a MANUSCRIPT, you must first know the where it is housed – normally a library or museum. The VRC has finding aids in case the site is not known. MANUSCRIPTS are organized first by the CITY where they are. The CITIES are organized alphabetically. Within each CITY, the institutions are arranged alphabetically. Within each institution, the manuscripts are arranged in order by the manuscript number – which is the unique combination of numbers and letters institutions assign to the work. These numbers vary and depend on the type of manuscript. BACK to VRC map

13 Architecture Sculpture Painting Photography & Film International File Asian Art Maps & Art Reference Manuscripts Theater & Dance Textbook Sets Authority Files Slide Return Visual Resources Collection Rm. 328 Entrance To VRC workroomReference Library Click on each for an explanation BACK to Theater and Dance

14 THEATER & DANCE THEATER DANCE THEATER DANCE The THEATER & DANCE slide collections are maintained by the Theater & Dance Departments, but housed in the VRC. The THEATER & DANCE collections are NOT catalogued. Instead, there are lists, indexes and keys to guide the user to the proper slide. THEATERDANCE The drawers with shelf lists and indexes for the THEATER and DANCE collections are located next to the AUTHORITY FILE of the regular collection. THEATER DANCE THEATER & DANCE also include slides for Architectural Interiors and Furniture as well as Costume Design. THEATERDANCE The shelf lists, indexes and keys for the THEATER & DANCE collections are organized in varied ways. Some are in order chronologically and others alphabetically. Certain sets of slides from a particular time period, Baroque, for example, have their own finding key. THEATER DANCE MANUSCRIPTSTEXTBOOK SETS Copies of slide keys and finding aids are above the THEATER & DANCE shelf list drawers and also above the actual slide collection which is located between the MANUSCRIPTS and TEXTBOOK SETS. BACK to VRC map

15 TEXTBOOK SETS TEXTBOOK SETS are slides provided by the publisher of books that contain images replicating those found in the books. TEXTBOOK SETS Slides in TEXTBOOK SETS are arranged in order according to how they appear within the book. The VRC provides reference copies of textbooks with slide sets. The captions of images that are in the textbook collection are highlighted in the book for easy reference. BACK to VRC map

16 Architecture Sculpture Painting Photography & Film International File Asian Art Maps & Art Reference Manuscripts Theater & Dance Textbook Sets Authority Files Slide Return Visual Resources Collection Rm. 328 Entrance To VRC workroomReference Library Click on each for an explanation BACK to Slide Catalog Information

17 Slide Catalog information Drawer labels are color-coded by media. The drawers housing the slides are in order on the shelves from top to bottom. See a floor plan of the VRC to find the color codes and location of different media See a floor plan of the VRC to find the color codes and location of different media 64 FRENCH PAINTING Cezanne (cont.) - Chagall, M. 373 (C425 - C433)

18 Drawer Label Information The front label of each drawer in the slide catalog contains information useful in finding slides. The label has information about the PERIOD, SITE and/or ARTIST that is in each drawer. 64 FRENCH PAINTING Cezanne (cont.) - Chagall, M. 373 (C425 - C433) Drawer Number Artists in drawer (alphabetical) Art form/Nationality number Cutter numbers of artists in drawer The purple background indicates the medium is painting. Medium/Nationality

19 Click here to see a comprehensive guide to the VRC’s cataloguing system. Click here to see a comprehensive guide to the VRC’s cataloguing system. Drawer Number Nationality Sites in drawer (alphabetical) Art form/Nationality number Drawer Label Information (another example) This is from the ARCHITECTURE section and include plans and buildings from cities within Italy. 175 ITALY Monreale - Padua 176

20 Identifying a slide (p.1) Front Card Slide The Front Card and Slide have the same exact labels. French Architecture

21 Identifying a Slide (p.2) Accession Number Call Number Orientation Dot Format Stamp The accession number is usually in the upper left hand corner, but older slides do not always follow this rule. The first line of the call number is a code for the media and nationality of the image on the slide. The remaining lines contain identifying information that specify the location, view and subject of the image. Indicates what, if any, alternative format to the slide exists. In this case, the image is digitized and may be available for use in that format.

22 Identifying a Slide (p.3) Front Card Slide Accession number (pre-database) Older, pre-database slide. Accession numbers are in different places, but cataloguing remains the same. French Photographer

23 Identifying a Slide (p.4) Old, pre-database slide. Cataloguing remains the same. Accession Number (pre-database) Mexican Painter

24 Identifying a Slide (p.5) One of the most important things to remember when looking at the call number of a slide is the first line number which is the Media/Nationality number.

25 Finding a Slide (p.1) Media/Nationality Cutter Number Architectural Type Detail INTERIOR Detail (M5A) Mosaic, male portrait. Cutter Number (S136) continued ST. DENIS GOTHIC F R A N C E Media/Nationality (173) Cutter Number (…/3) GOTHIC PERIOD Architectural Type (1A89) Abbey Church, INTERIOR

26 Finding a Slide (p.2) NADAR, F Sometimes, slides for a particular artist, architect, or photographer are arranged by year, especially if an artist ’ s career spans many decades or was extremely prolific in a short period of time. If you are looking for a painter ’ s drawings, sketches, engravings, or publications, they are located at the back of that particular artist ’ s collection in the catalog drawer. French Photographer

27 Using the Authority File If you know the name of the artist/architect whose slides you need, the easiest way to see if the VRC even has that artist in the collection is to look in the AUTHORITY FILE. The Authority File is a file of index cards of all the names of the artists/architects in the collection. The file is alphabetical. DOSIO, Giovanni Antonio after D723 b: San Gimignano, Italy d: Rome, Italy ULAN Birth/Death Dates Media/Nationality Number Cutter Number Authority Artist/Architect Name Birth/Death Places (if known) The Authority File is located against the windows of the VRC workroom.

28 Using the Authority File (p.2) OBREGON, Jose Maria O/13.2 b: Mexico City (ALA) Artists in the International File have authority cards with purple markings at the top. Artists from the Asian Art collection do not have Authority cards. Special lists of Chinese and Japanese painters are available from VRC staff. Dates, or approximates, are indicated according to the authority used in identifying an artist/architect. If an artist/architect has known work in multiple media, the different Media/Nationality Numbers would be included for each. If an Artist (or Architect) is known by multiple names or any sort of pseudonym, those names would be listed. The Authority indicates the reference used to verify accurate names, dates and other information about artists/architects.

29 DOSIO, Giovanni Antonio after D723 b: San Gimignano, Italy d: Rome, Italy Using the Authority File (p.3) By now, you ’ ve reviewed the different media collections (Architecture, Painting, Asian Art, Manuscripts, etc.) within the VRC and where they are located. If you first find the artists you are looking for in the Authority File, how do you know what media to find them in?? If the number STARTS with: Then it ’ s located in: 0 Maps 1 Architecture 2 Sculpture 3 Painting 4 Applied Arts E X C E P T I O N S ! E X C E P T I O N S ! 100 Art Reference SO … this artist, Giovanni Antonio Dosio, would be in PAINTING. Remember, everything is in numerical order. So, just follow the numbers until you get to 376! Look at the Media/Nationality Number!!!! This tells us a lot about the artist!!! P Photography PF Film IF International File 9 Manuscripts Here ’ s a quick guide when using the authority file or finding slides in any media, for that matter! EXTREMELY HELPFUL HINT!

30 How to borrow slides (p.1) The VRC uses a colored chip system to keep track of who has a slide at a particular time. Professors, guest lecturers, and teaching assistants have colored chips assigned to them. Professors will often have a a set of chips designated for seminar classes they teach so students can have a chip to borrow slides. When a slide is removed from a drawer, the colored, cardboard chip is put in as a place marker to indicate that the slide is gone and a particular person has it.

31 How to borrow slides (p.2) Let a VRC staff person know you need to borrow slides. You will be provided with: a slide carousel (if necessary) place-marker chips a slide loan form

32 SLIDE LOAN FORM 1. Fill out name, date, course number, and other pertinent information. This helps us keep track of the collection. 2. Record all identifying information about each slide. 3. Be sure to write down the color and/or design of the chip you use to borrow slides. 4. Add up the total number of slides you are borrowing. 5. Write down the carousel number you are using. This number is normally found on the bottom of the carousel. 6. Sign the loan form and return it to a VRC staff person. a. Accession number b. Artist or Subject c. Title

33 How to put a slide into a slide carousel Rotate the slide. The slide should be placed in the carousel with the dot at the outer edge, facing you. Start inserting slides in the first numbered slot and continue around the carousel. 1

34 Be careful when pulling out catalog drawers! Sometimes, drawers can become dislodged and will spill. If you need help, please ask a VRC staff person! Always support the drawer from underneath to prevent this from happening!!!

35 Light tables, loupes & library Several LIGHT TABLES are provided so slides can be viewed easily. Some of the larger tables on the periphery of the room are primarily used by professors to ready their lectures, but can also be used by TAs and students. If you choose to use a larger light table, please be aware if a professor has slides laid out. Or, if a professor comes in a requests a certain table, please defer to them. Gepe LOUPES are used to magnify slides when using a light table. There are usually loupes at each light table. Be sure to clear your table after use. Remember to turn off the table. REFERENCE LIBRARY The VRC has a small non- circulating reference library in the bookcase closest to the door to the VRC workroom. The collection includes: -foreign language dictionaries -standard Art History texts -Encyclopedia of World Art -manuscript finding aids REFERENCE LIBRARY The VRC has a small non- circulating reference library in the bookcase closest to the door to the VRC workroom. The collection includes: -foreign language dictionaries -standard Art History texts -Encyclopedia of World Art -manuscript finding aids

36 Returning slides after use Once you have gone through the process of: Checking in with the VRC staff Acquiring a check-out chip Familiarizing yourself with the collection Borrowing slides Filling out the slide loan form completely You will need to return your slides immediately after use. All slides and carousels must stay in the VRC until ready for use. If slides will be used multiple times, they must be returned daily. If a carousel or slides must be picked up or returned before or after operating hours, please consult a VRC staff person. Using the borrowed slides in your presentation or lecture Be aware of the VRC operating hours: M onday & F riday: 9-12, T uesday - Th ursday: 9-12 & 1- 5 Check in with VRC staff to retrieve your slide loan form, which will be kept at the front desk of the VRC workroom. Return the loan form and the borrowed carousel with the slides INSIDE. Place it on the front desk of the collection room.


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