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1 Enterprise Information System Enhancement Major technology venture Replace university’s primary information systems Solution is Banner from SCT inc.

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Presentation on theme: "1 Enterprise Information System Enhancement Major technology venture Replace university’s primary information systems Solution is Banner from SCT inc."— Presentation transcript:

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2 1 Enterprise Information System Enhancement Major technology venture Replace university’s primary information systems Solution is Banner from SCT inc.

3 2 Banner an ERP product Enterprise Resource Planning system Large suite of integrated software products

4 3 Banner Components Operational Modules View & Enter Data Automated Functionality For Traditional Office Users Self-Service Web Access for Constituents & Staff Reports View Prepare Banner Database Data Mart Point in Time Databases Copy Frequently Web Portal for Constituents

5 4 Banner Components Finance Financial Aid Alumni Development Student Faculty/ Advisor Self Service Operational Modules HR Alumni Employee Self Service Fiscal Agent

6 5 EISE Project – Why? Continued & improved delivery of mission critical & core services Efficiencies - immediate & future Cost savings

7 6 EIU ERP EISE During 2001 and 2002 a committee –Studied Student Information Systems issues –Recommend replacing legacy systems with SCT September 2002 ten year maintenance contract –Banner licenses with “LEAP” During 2003 a committee –Studied Student Information System issues –Visited Indiana State U and St. Louis U –Recommended SCT Banner

8 7 EIU ERP EISE Jan 2004 ITS Link-N-Lan announces Banner plans Comprehensive Technology Planning Committee –February 2004 “Vision of Technology Use at EIU” –Recommendations will be satisfied via Banner/DARWin VPAA/Provost Blair Lord March 2004 management letter to President –Recommends Banner/DARWin –Re-conceptualize the way we do business

9 8 EIU ERP EISE Academic Affairs current “Goals Statement” Banner/DARWin is a strategic goal October 2004 NCA Self Study Committee draft Talks about VPBA starting Banner project Emphasizes integrated enterprise systems Presentations Academic Affairs, Business Affairs, External Relations President’s Council, Board of Trustees Faculty Senate

10 9 EduCause Reports on ERP Guiding principles for EIU project ERP vendor Institutional satisfaction Majority implementing an ERP with minimal modifications have succeeded

11 10 SunGard SCT the Company Leader in higher ed information technology Servicing 1,300 institutions – 800 Banner Extensive knowledge of university operations

12 11 Why SCT Banner? Consistent with contractual relationship (since 1980’s) Most economical enterprise solution Several Midwest institutions and hundreds of others to draw from

13 12 Current Information Systems Full Portfolio of Major Systems Many built and maintained by EIU on IBM Mainframe Numerous self service facilities via the web

14 13 Deficiencies of Current Systems and data not fully integrated Difficulty with providing reports DATA in JAIL Dissimilar screens, No point & click or online help Lacking 24 X 7 availability Multiple disparate security systems Long term support concerns

15 14 Project Time Frames Begin Fall 2004 Proceed for four years Most work within the first three years Significant cost for delay

16 15 When ? Finance HR Student Financial Aid Degree Audit Alumni Development Jan 2005 Jan 2006 Jan 2007 Jan 2008 Operational Datamarts Student Data Marts

17 16 How? Purchase consulting, project management and training from SCT No cost license to Banner software Augmented with companion systems Continuing SCT enhancements

18 17 Project Success Leadership, Planning, Decision making –Well defined project structure Work teams University wide participation Top administration commitment A lot of hard work Some discomfort expected Opportunity is missed by most people because it is dressed in overalls and looks like work. ~ Thomas Edison

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20 19 Benefits for Eastern Fully integrated Operational efficiencies Improved customer service –Anytime – Anyplace Information for decision making

21 20 Benefits for Eastern Long term cost savings Improved disaster recovery & security Staged for the future Resources and assistance from other Universities

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29 28 Competitive Advantage via Collaboration "The only limit to our realization of tomorrow will be our doubts of today.” Franklin D. Roosevelt "The future belongs to those who prepare for it today." Malcolm X

30 29 Thanks to Contributing Universities & Others Abilene Christian University Miami University of OhioUniversity of Arkansas Appalachian State University Millersville University of PennsylvaniaUniversity of California, Stanislaus Baylor University Mississippi State UniversityUniversity of Denver Bridgewater State College Montana State UniversityUniversity of Great Falls Central Connecticut State University New Mexico State UniversityUniversity of Idaho Central Queensland University Northern Michigan UniversityUniversity of Illinois Clark University Northwest Missouri StateUniversity of Minnesota Connecticut College Ohio State UniversityUniversity of North Carolina Delaware Technical & Community College Rensselaer Polytech InstituteUniversity of St. Thomas Drexel University Rose Hulman Institute of TechnologyUniversity of Toledo Eastern Michigan University Saint Louis UniversityUtah State University Ferris State University Smith CollegeVirginia Tech George Washington University South Texas Community CollegeWake Forest University Hamline University Southern Connecticut StateWashburn University Indiana State University Southern Illinois UniversityWashington University, St. Louis Indiana University of Pennsylvania College of William and Mary Wellesley College Lehigh University University of Alaska EducauseCIO MagazineIT Management.com


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