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E-TENDER USER GUIDE FOR VENDOR EMPTORIS VERSION9

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Presentation on theme: "E-TENDER USER GUIDE FOR VENDOR EMPTORIS VERSION9"— Presentation transcript:

1 E-TENDER USER GUIDE FOR VENDOR EMPTORIS VERSION9
URL : https://shell-sourcing.emptoris.com Contact Person: Linda Yong Tel: address: Hizam Kadir Tel: address:

2 1a. Log into the system 1/5 – Key in Name & Password
SCREEN SHOT SCRIPT Type in the URL address https://shell-sourcing.emptoris.com Type in Login Name Type in Password. First time login. You are given a password by You are require to change password at first login. The password should have at least one capital letter and one number Type in Name, Password & Click Login Test Users: demo1 = Demobsp1 demo2 = Demobsp2 demo3 = Demobsp3 demo4 = Demobsp4

3 1b. Log into the system 2/5 – Forgot your Login Name or Password?

4 1c. Log into the system 3/5 – Forgot your Login Name?
1b. Log into the system 2/5 – Forgot your Login Name or Password? Forgot your Login Name? Type in your address Click OK will send you your login name.

5 1d. Log into the system 4/5 – Forgot your Password?
Type in your Login Name Click OK will send you a new Password.

6 1e. Log into the system 5/5 – Terms & Conditions
SCREEN SHOT SCRIPT Click Or However if you cannot proceed past Terms & Conditions after clicking on “I Agree” button, Please to Click

7 2a. View Tender Documents - 1 / 5 - Select Auction
SCREEN SHOT SCRIPT Default Status Default Status = Open/Pending/ Paused To view Tender with other Status Click the Drop down Menu Click RFx Name To view Tender with other status Click the drop down menu Click RFx Name

8 2b. View Tender Documents – 2/5 – Open Attachments
SCRIPT IMPORTANT The Tenderer’s attention is drawn to the following prior to commencing the download and opening of the attachments to this tender: The attachments to this tender are in various file formats. Tenderers are NOT PERMITTED to make any alterations, additions to or deletions from the tender documents, whether in hardcopy or in electronic file format ,unless expressly instructed to do so by the COMPANY. Separate provisions are made within the tender documents should the tenderer wish to bring to the attention of the COMPANY any concerns with the format, content or wording of the tender documents. Tenders submitted to the COMPANY that contain unauthorized alterations, additions or deletions from the original that are not expressly instructed by the COMPANY WILL BE disqualified from the tender process.

9 2b. View Tender Documents – 3/5 – Open Attachments
SCREEN SHOT SCRIPT Click To view Tender document Click RFx Attachments

10 2c. View Tender Documents - 4/5 - Open/Download Document
SCREEN SHOT SCRIPT Click Content of the file To Open/Download Tender Document Click Content of the file

11 2d. View Tender Documents – 5/5 - Open or Save Document
SCREEN SHOT SCRIPT Click Or Click Open or Save

12 3a. Request For Clarification/Submit Acknowledgement – 1/8 – Via Messages
SCREEN SHOT SCRIPT Click

13 3b. Request For Clarification/Submit Acknowledgement – 2/8 – Create Message
SCREEN SHOT SCRIPT Click Click Create

14 3c. Request For Clarification/ Submit Acknowledgement – 3/8 – Create Message Text
SCREEN SHOT SCRIPT Select All Hosts (Default) Key Subject & Message Text Click attachment (if any) Click Attachments

15 3d. Request For Clarification/Submit Acknowledgement – 4/8 – Create Message with Attachment
SCREEN SHOT SCRIPT Click Click Add Attachment

16 3e. Request For Clarification/Submit Acknowledgement – 5/8 – Upload Message Attachment
SCREEN SHOT SCRIPT Type in Name Click Type in Name Click Browse Click Save Click Close

17 3f. Request For Clarification/Submit Acknowledgement – 6/8
– Submitted Message Attachment for Review/Delete SCREEN SHOT SCRIPT Click Content Click Close 4. Click Close To delete uploaded Document Tick the box (Select) & Click To Resubmit document Click To view Uploaded document Click Content

18 3g. Request For Clarification/Submit Acknowledgement – 7/8 – Send Created Message to Auction Team Members SCRIPT SCREEN SHOT SCRIPT Click All Hosts Click Send 1. Click All Hosts 2. Click Send

19 3h. Request For Clarification/Submit Acknowledgement – 8/8
– Submitted Message Accepted SCREEN SHOT SCRIPT Click Close Sent Message displayed Click Close Reminder All enquires, tender acknowledgement, Business Principle & Secrecy Agreement submit via RFX Messages

20 4a. Accept or Decline E-Tender – 1 / 3
SCREEN SHOT SCRIPT Click Or Click Accept or Decline

21 4b. Accept or Decline E-Tender - 2/3 - Accept
SCREEN SHOT SCRIPT Click OK Click OK

22 4c. Accept or Decline E-Tender - 3/3 - Decline
SCREEN SHOT SCRIPT Click OK Click OK Tender automatically removed

23 5a. Submit E-Tender – 1/9 – Place/Revise Response
SCREEN SHOT SCRIPT Click Click Place Response

24 5b. Submit E-Tender - 2/9 – Create/Edit Response
SCREEN SHOT SCRIPT Type Yes Click 1. Type “yes’” 2. Click 2nd Paper Clip

25 5c. Submit E-Tender – 3/9 - Create Attachments
SCREEN SHOT SCRIPT Click Click Add Attachment

26 5d. Submit E-Tender – 4/9 - Upload Attachments
SCREEN SHOT SCRIPT Type in Name Click Type in Name Click Browse Click Save Click Close

27 5e. Submit E-Tender - 5/9 - Attachment Accepted for Review/Delete
SCREEN SHOT SCRIPT Click Content Click 4. Click Close To delete uploaded Document Tick the box (Select) & Click To Resubmit document Click To view Uploaded document Click Content

28 5f. Submit E-Tender – 6/9 - Save Attachments
SCREEN SHOT SCRIPT Click Click Save Click Close

29 5g. Submit E-Tender – 7/9 - Check Submission Responses
SCREEN SHOT SCRIPT Check Status = R (Responded) If Status=DB (Draft Bid) means “Save” button in page 28 is not click Bid Status R = Responded DB= Draft Bid (Decline)

30 6. Log Out SCREEN SHOT SCRIPT Click To Logout Click

31 7. Status of E-Tenders SCREEN SHOT SCRIPT RFx Acceptance
No acknowledgement = Blank Acknowledge receipt = Submitted tender If the RFx Acceptance is blank – you have not accepted our tender If the RFx Acceptance is tick – you have accepted our tender If the RFx Acceptance is R – we have received your tender

32 Do not send your messages here
REMINDER Do not send your messages here You need to attach it in RFx messages 32


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