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The Way to Success … Sta rt Sta rt Ak Technologies Mo. +91-94264 50998 | 98253 78685 . Visit.

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Presentation on theme: "The Way to Success … Sta rt Sta rt Ak Technologies Mo. +91-94264 50998 | 98253 78685 . Visit."— Presentation transcript:

1 The Way to Success … Sta rt Sta rt Ak Technologies Mo | Visit.

2 The Way to Success … Learn how to use Bill to Bill option in Miracle Learn how to use Bill to Bill option in Miracle Bill to Bill Option

3 Report Bill to Bill Setup Bill to Bill Voucher Setup For Opening Balance Outstanding Bills Receivalbe (Pending /Due/All – Adjustment wise) Bill to Bill Adjustment Type Bill to Bill Setup Bill to Bill Setup in Miracle Against Reference Advance Payment On Account Multi Ledger Printing Purchase adjustment against Sales or Vice-versa

4 Main Menu Bill to Bill Setup Click In Advance Setup In Bill to Bill Outstanding select Yes

5 Main Menu Bill to Bill Voucher Setup This Setup is specific to voucher and has to be done in all voucher where Bill to Bill Adjustment is needed. Select Yes in Auto Bill to Bill Entry if automatic Bill to Bill adjustment is to be done while making entry i.e. transaction If Manual Entry for Bill to Bill outstanding is to be done then select No This Setup is specific to voucher and has to be done in all voucher where Bill to Bill Adjustment is needed. Select Yes in Auto Bill to Bill Entry if automatic Bill to Bill adjustment is to be done while making entry i.e. transaction If Manual Entry for Bill to Bill outstanding is to be done then select No

6 Main Menu Bill to Bill Opening Reference Here we are showing how to create an account for a debtor or a creditor keeping in mind the bill to bill adjustment. Along with this we are showing how to keep the opening balance reference in the case of bill to bill. For e.g. If a debtor account has to be created and he has not cleared a previous sales bill (i.e. Bill No S-121), we will learn how to Keep the opening reference while creating the debtor account, How to make the payment for pending bill using bank payment voucher Effect in Bill Receivable report. Note: Here the reference is created on the Bill Number (S-121) which is used while making the transaction for Bills Receivable voucher. So Bill Number plays an important role at the transaction level.

7 Main Menu Bill to Bill adjustment for Opening Balance Creating New Debtors Account with Bill to Bill Adjustment Here in Balance Method select Bill to Bill here Here give the Name of the Account

8 Main Menu Bill to Bill adjustment for Opening Balance On selecting Bill to Bill in Balance method Select New Reference here Give Bill Date and Bill Number here Give the Amount here.

9 Main Menu Bill to Bill adjustment for Opening Balance Payment against bill to bill reference. Select the appropriate bank account Select the debtors account here Give the cheque number here Click Bill to Bill button

10 Main Menu Bill to Bill adjustment for Opening Balance Clicking Bill to Bill button will open this window for Deep A/c Select Against Ref. here

11 Main Menu Bill to Bill adjustment for Opening Balance From Reference List select the bill number.

12 Main Menu Bill to Bill Setup Here the whole Bill to Bill Adjustment is shown

13 Main Menu Bill to Bill adjustment for Opening Balance Click Ok to finish the transaction

14 Main Menu Bill to Bill adjustment for Opening Balance Here it shows the Bills Receivable Report for the opening balance adjustment. Here “Opening” is shown for Opening Balance reference of pending sales bill S-121 Here it shows the Bank Receipt for pending sales bill No S-121 Here the Bill Amount and the Adj./Adv amount is shown

15 Main Menu Multiple Sales entry and its Bill to Bill adjustment In business, multiple transactions between firms take place. When payment for them is done normally it is FIFO method i.e. first bill is paid first and so sequence is maintained. Here in Bill to Bill one can choose any bill for payment and the bill paid, pending and due report can be seen. Here we are taking the case of three sales bills. Afterwards we get payment of 2 nd bill and we will see the effect of this in Bills Receivable report. We will also see the use of Pending/Due button and Adjustment wise button. We will also see the use of Credit days given for a bill.

16 Main Menu Bill to Bill adjustment Against Reference Here first Sales Voucher for Bill No S-101 is shown as New Reference

17 Main Menu Bill to Bill adjustment Against Reference Here second Sales Voucher for Bill No S-131 is shown as New Reference

18 Main Menu Bill to Bill adjustment Against Reference Here third Sales Voucher for Bill No S-141 is shown as New Reference with credit days of 10

19 Main Menu Bill to Bill adjustment Against Reference Bills Receivable Report on 1 st June 2012 is shown here.

20 Main Menu Bill to Bill adjustment Against Reference Bank Receipt by cheque for Rs and its Bill to Bill Adjustment is shown here. Select Against Reference here

21 Main Menu Bill to Bill adjustment Against Reference Here the Sales Bill with Bill Number as Reference List Select the first bill here for receipt of amount for Rs.3000 full

22 Main Menu Bill to Bill adjustment Against Reference Select the second bill here for receipt of amount for Rs.2000 as part payment

23 q q Main Menu Bill to Bill adjustment Against Reference Here both the bills and the amount is shown

24 Main Menu Bill to Bill adjustment Against Reference Click OK for completing the receipt entry

25 Main Menu Bill to Bill adjustment Against Reference Here Bills Receivable report is shown before receiving the payment. It Shows the Pending Bills Here Bills Receivable report is shown before receiving the payment. It Shows the Pending Bills Click Pending/Due or press F5 to see Due Bill or All Bills

26 Main Menu Bill to Bill adjustment Against Reference Here Bills Receivable report is shown before receiving the payment. It shows the bills that are still Due for payment and not paid Here Bills Receivable report is shown before receiving the payment. It shows the bills that are still Due for payment and not paid Note: Here the third bill S-141 is not shown as the credit days of 10 is still not over and thus not due for payment

27 Main Menu Bill to Bill adjustment Against Reference Here Bills Receivable Report is shown before receiving the payment. It shows the list of all bills i.e. Previous, Pending or Due Here Bills Receivable Report is shown before receiving the payment. It shows the list of all bills i.e. Previous, Pending or Due

28 Main Menu Bill to Bill adjustment Against Reference Here Bills Receivable Report is shown after receiving the payment. It shows the report of All the bills without showing the details of adjustment Here Bills Receivable Report is shown after receiving the payment. It shows the report of All the bills without showing the details of adjustment

29 Main Menu Bill to Bill adjustment Against Reference Here Bills Receivable report is shown after receiving the payment. It shows the report of All the Bills with adjustment details of Bill to Bill Here Bills Receivable report is shown after receiving the payment. It shows the report of All the Bills with adjustment details of Bill to Bill

30 Main Menu Advance Payment adjustment in Bill to Bill Sometimes in business transactions, the companies take advance against some job that will be delivered in future. For e.g. here we are showing a case wherein an advance of Rs is taken from Mr. Deep our debtor for a future sales transaction or for goods that would be delivered after few days. Here we will see How to make the entry for advance receipt from Mr. Deep in Bill to Bill adjustment and creating a reference. Adjustment of this Advance Payment when sales is done using the reference that was created when advance receipt was done.

31 Main Menu Bill to Bill adjustment for Against Reference Here in Adj. Type select Adv. Payment Here the Bank Receipt for the Adv. Payment for Bill No. S-171 is shown

32 Main Menu Bill to Bill adjustment in Advance Payment Give Particular as the reference number for future sales bill no.

33 Main Menu Bill to Bill adjustment in Advance Payment The Sales Bill for Bill No. 171 is shown. Here in Adj. Type select New Against Adv. Here give the reference number used in Bank Receipt Bill to Bill Adjustment Here the bill amount is shown.

34 Main Menu Bill to Bill adjustment in Advance Payment The Bills Receivable report showing Pending Bills values. The Bank Receipt amount is shown here. The Sales Voucher amount is shown here. The Pending Amount is shown here.

35 Main Menu On Account adjustment in Bill to Bill transactions In times of crisis, firms with good relations take advances from each other and this amount is adjusted against purchase or sale transaction. Miracle allows this kind of transaction using Bill to Bill adjustment known as “On Account”. We will understand this by taking an example. We take an advance of Rs. 7,000 from a debtor Mr. Deep. Afterwards we adjust this 7,000 Rupees against a sales transaction of Rs.7500 that takes place and the difference of Rs.500 is shown as receivable in Bill Receivables. We will learn how to make the entries for, Make an “On Account” entry for the advance taken from Mr. Deep In the particular of the above entry give a reference number (in our case S-201) which will be used in bill to bill adjustment while making the sales entry. Make the sales entry and in Bill to Bill adjustment give adj. type as “On Account” and in particular give the same reference number (S-201) and pass the entry. Refer the Bills Receivable Report and one can see an “On Account” Pending Amount of Rs. 500 and the Bank Receipt (BRct) and Sale transaction.

36 Main Menu Bill to Bill adjustment in On Account The Bank Receipt showing the advance taken from Mr. Deep. Here in Adj. Type select “On Account”

37 Main Menu Bill to Bill adjustment in On Account Select On Account here Here Sales Bill is shown

38 Main Menu Bill to Bill adjustment in On Account Bills Receivable Report showing Adjustment wise entry of On Account Bill to Bill The difference of Rs.500 is shown as pending amount here

39 Main Menu Adjustment between Purchase and Sales Normally in business it can happen that a person might be a debtor and a creditor too. We might sell the goods to him and then later on we may purchase the goods from him also. The amount that we should get as receivable through sales can be adjusted against payment through the purchase of goods. We will see here how to do the adjustment between Sales and Purchase. First we will make an entry for sales and create a reference using particular i.e. the Bill Number Then we will make an entry for purchase and use the particular given in sales voucher as adjustment for purchase. Finally we will see how the adjustment is shown in the bills receivable or bills payable report.

40 Main Menu Sales and Purchase Adjustment The Sales Voucher with sales entry The Bill No here is shown in the Bill to Bill adjustment particular Select New Reference in Adj. Type and in Particular select the Bill No.

41 Main Menu Sales and Purchase Adjustment In Adj. Type select Against Ref. The Purchase Voucher with bill to bill adjustment In Reference List select B-127

42 Main Menu Sales and Purchase Adjustment Here it shows the whole adjustment against sales for purchase

43 Main Menu Sales and Purchase Adjustment The Sales was done for Rs and the Purchase adjustment is for Rs. 7000, so there is a pending amount of Rs. 2000, which can be seen from the report

44 Main Menu Bill to Bill Reports This is the screen of Bills Receivable report. Click Format for different formats of the report or press Ctrl+F

45 Main Menu Bill to Bill Reports Here it shows the different Formats of Bills Receivable

46 Main Menu Bill to Bill Reports Here it shows the A/c. Receivable Detail Report format for Pending Bills Here it shows the A/c. Receivable Detail Report format for Pending Bills Click Pending/Due button for Pending/Due/All Bills or press F5

47 Main Menu Bill to Bill Reports Here it shows the Due Bills i.e. those bills that have already crossed the credit days.

48 Main Menu Bill to Bill Reports Here it shows All Bills i.e. previous bills, pending or due bills.

49 Main Menu Bill to Bill Reports Here it shows the A/c. Receivable Detail Report format for Pending Bills Adjustment wise Here it shows the A/c. Receivable Detail Report format for Pending Bills Adjustment wise Click this button for Adjustment Wise report or press F8

50 Main Menu Bill to Bill Reports Here it shows the A/c. Receivable Detail Report format for Due Bills – Adjustment Wise Here it shows the A/c. Receivable Detail Report format for Due Bills – Adjustment Wise

51 Main Menu Bill to Bill Reports Here it shows the A/c. Receivable Detail Report format for All Bills - Adjustment Wise Here it shows the A/c. Receivable Detail Report format for All Bills - Adjustment Wise

52 Main Menu Bill to Bill Reports The Multi Ledger Print screen is shown as under Customize report using selected names Click this button Multi Ledger Print or Press Ctrl+L for customized report printing

53 Main Menu Bill to Bill Reports Select the Account Name here for seeing the report of specific account

54 Main Menu Bill to Bill Reports Select the Format for printing Select the From and To date here

55 Main Menu Bill to Bill Reports The Report Preview of Multi Ledger Print

56 The Way to Success … Thank you for using this self running demo. For any suggestions / comments, Please write to us at Repl ay Repl ay Bac k Bac k

57 Main Menu Bill to Bill Reports


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