7 Primary Requirement – Procurement Management Category / ModuleMajor RequirementExplanationProcurement ManagementSingle procurementIndividual farmer wise milk will be procured in morning or evening sessions and categorized as buffalo or cow milk.Multi procurement/ Route wise collectionInformation of route wise collection of milk can be collected. The procured milk details can be altered whenever the corrections are needed.Procurement returnMilk is returned if it becomes sour or gets spoiled in some of the cases.Purchase route creationPurchase routes and the supervisor for each route are to be created along with number of trips made in a day, time taken and distancePrice tables (SNF , FAT % based)Price table is created as per the SNF and FAT content in the milk. These price tables keep changing and these tables can be automatically created.Farmer paymentFarmer details are collected and payment can be made for a week/month/specific period. There should be an option to pay advance to the farmer.
8 Tally.ERP 9 Fitment – Procurement Management SL No.RequirementPart of Tally.ERP 9Part of Solution1Collection center managementYes2Supervisor details3Purchase route4Village details5Farmer details6Pricelist based on SNF and FAT %7Collection center with address, contact details8Collection center alteration9Liter to KG conversion10Purchase route management11Supervisor creation for purchase routes12Village creation along with routeContd..
12 Primary Requirement – Milk Quality Management Category / ModuleMajor RequirementExplanationMilk Quality ManagementMilk quality and statistics in the orderDetails like temperature, quantity in litres, quantity in kilograms, LR, CLR, Fat, SNF and prices need to be recorded while procurement.Price lists based on quality parametersProcurement price is decided based on the quality parameters of the milk. The payments are made based on this standard price table.
13 Tally.ERP 9 Fitment – Milk Quality Management SL No.RequirementPart of Tally.ERP 9Part of Solution1SNF factor (SNF Table)Yes2Capture fat percentage3Capture temperature of milk4Milk solid information5CLR factor, LR factor6Price lists based on quality7Pasteurization8Milk byproducts9Milk delivery time tracking10Milk rejection parameter11Auto SNF calculation12Milk units (Cans/jars/tins/litres)
16 Primary Requirement – Sales & Distribution Category / ModuleMajor RequirementExplanationSales & DistributionCrates managementCrates issue and tracking of empty crates is a major requirement. Milk crates management becomes key when the distribution is large and to several retailers.Sale route managementPurchase routes and the supervisor for each route are to be created along with number of trips made in a day, time taken and distance.Sales order managementSales orders need to be created as per the routes and the as per the customer preferences. The customer specific items could be preselected while creating the sales order.Sales returnsSeveral times the milk products get spoiled, the packaging gets damaged or some of the unsold items are returned to the godown. The sales return is done against a sales order with proper order tracking.
17 Tally.ERP 9 Fitment – Sales & Distribution SL No.RequirementPart of Tally.ERP 9Part of Solution1Milk products managementYes2Product categorization3Milk selling units4Milk sales account creation5Marketing executive details, contact details6Sales route creation7Number of kilometers per trip8Time taken per trip9Number of trips in a day10Customer creation11Customer wise product list12Customer wise transport incentiveContd..
18 Tally.ERP 9 Fitment – Sales & Distribution SL No.RequirementPart of Tally.ERP 9Part of Solution13Dairy sales orderYes14Dairy sales return15Route wise sales order16Automatic incentive calculation17Sales voucher18Product sales return19Bill wise tracking of sales order – Reference number20Automatic posting of sales orders21Automatic posting of sales returns22Crates management23Empty crates issue and return24Scrap/leak managementContd..
19 Tally.ERP 9 Fitment – Sales & Distribution SL No.RequirementPart of Tally.ERP 9Part of Solution25Packaging managementYes26Discounts27Marketing executive commissions28Order short closure29Refunds management30Dispatch management
21 Primary Requirement – Incentive Management Category / ModuleMajor RequirementExplanationIncentive ManagementPeriodic incentiveIncentives are given daily, weekly, fortnightly, monthly, 4 week month, quarterly, half yearly and yearly. The Farmer, village, route and the amount of milk on which the incentive should be given, what is the incentive per litre also needs to be tracked.Quantity based incentiveQuantity based incentive for farmer tracks the milk quantity given in some specific number of days and incentives are calculated based on that.Quality based incentiveIncentives are calculated based on SNF and Fat calculations. This can be calculated for a specified amount of milk or for specified number of days.Incentive paymentsAnnual/Periodic incentives can be paid to all farmers in one shot. The incentive calculations are automatically done for each party.
22 Tally.ERP 9 Fitment – Incentive Management SL No.RequirementPart of Tally.ERP 9Part of Solution1Incentives with route basedYes2Incentives with village information3Incentives with farmer details4Incentive per litre calculations5Periodic incentives – monthly, weekly, annual etc.6Quantity based incentives7SNF/FAT based incentives8Incentive payment for specific dates9Automated payment vouchers10Farmer payment vouchers11Total incentive calculations12Incentive reportsContd..
23 Tally.ERP 9 Fitment – Incentive Management SL No.RequirementPart of Tally.ERP 9Part of Solution13Procurement incentive chartYes14Sales incentive chart15Overall incentive schemes management16Route based incentives17Special incentives18Product wise incentives
25 Primary Requirement – Accounts : Receivables & Payables Category / ModuleMajor RequirementExplanationAccounts : Receivables & PayablesStatement of accountsBalance sheet, profit and loss statements in schedule VI format, trial balance are needed for the management to track the profitability and expenses.VAT on processed milk productsMilk, curd, butter milk sales are exempt under income tax act. At present the sales tax/VAT on milk products such as flavoured milk, UHT milk, yoghurt, etc. is applicable and varies a lot from state to state. The statutory reports are important.Auditing – direct and remoteAuditing is an important factor. Dairies can get their accounts audited remotely.Branch managementMore than one branches are found in different cities, states. It is important to track the profitability individually and as a group of dairy units/collection centers.Remote access and SMSAll the dairy details can be accessed from anywhere, at anytime. Details are retrievable from mobile phones.
26 Tally.ERP 9 Fitment – Accounts : Receivables & Payables SL No.RequirementPart of Tally.ERP 9Part of Solution1Balance sheet – Schedule VIYes2Profit and loss statement – Schedule VI3Daily receipts and payments4Multiple payment mode handling5Stock summery report6Branch wise reports7Staff database handling8Outstanding receivable and payable9Trial balance10Multiple cheque payment option11Reminder letter, s12Company grouping (branch companies)Contd..
27 Tally.ERP 9 Fitment – Accounts : Receivables & Payables SL No.RequirementPart of Tally.ERP 9Part of Solution13Payroll management for company drivers and staffYes14Employee attendance and leaves15Supervisor wise tracking16VAT on processed dairy products17Branch transfer management18Branch synchronization19Branch-wise revenue management20Branch-wise cost tracking21Cash flow, fund flow statements22Ageing analysis of receivables, debtor wise23Scenario management24Ratio analysisContd..
28 Tally.ERP 9 Fitment – Accounts : Receivables & Payables SL No.RequirementPart of Tally.ERP 9Part of Solution25Interest calculationYes26Remote auditing27Foreign currency handling28Budget and variance29Bank reconciliation30Remote access31Security32User access level , Authentication creation33Automated SMS to the debtors34Receivables summary (Route wise, distributor wise)35Payables summary (Route wise, farmer wise)
30 Primary Requirement – MIS Reports Category / ModuleMajor RequirementExplanationMIS ReportsProcurement reportManagement needs to know daily, weekly, monthly collection of milk. The days when the milk collection has been less and the days when the milk collection is best so that they can work on improving supply.Route wise milk collection also gives a good insight into the highest collection routes and lowest collection routes.Milk quality reportMilk quality reports can be used to understand the quality of collected milk. SNF and FAT % averages along with temperature details can be a useful information.Farmer reportsFarmer and village wise collection report helps in providing inputs into planning routes and the management can focus on getting more farmers in the low performing villagesIncentive reportThis report is helpful to understand how much of procurement incentives were given to farmer/agent and how much incentives were given to the retailers.Multi-dimensional sales reportThis report is very important to understand the demand of the milk and milk products in market. The route wise distribution. Marketing executive effectiveness and the route wise delivery reports will help the management.