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Shopper Role Pilot Presented by: eCat Support Team Fall 2014.

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Presentation on theme: "Shopper Role Pilot Presented by: eCat Support Team Fall 2014."— Presentation transcript:

1 Shopper Role Pilot Presented by: eCat Support Team Fall 2014

2 eCat  Buyer/Assignee –Default eCat Role –Can submit cart to SAP (Roles Authorization to Spend/Commit) –Can consolidate various carts into one or remove items from cart  Shopper –Can create cart in eCat –Can assign cart to a “pre-determined” Buyer/Assignee –Cannot submit cart to SAP –No Roles Authorization required Defined - 2 -

3 eCat Electronic Catalog System Workflow SAP System

4 eCat Ordering  Setup Shopper role –Complete Create Shopper Form and send to –Login via Atlas or eCat webpage to create user idAtlas webpage –Shopper and Assignee relationship created by eCat Admin  Create Profile –User creates profile –Visit eCat training for instructionseCat training  Create Cart and Assign –Choose items from a single supplier –Click Assign Cart button –Assign cart to Buyer Shopper Role Overview - 4 -

5 eCat Ordering  Log in via Atlas or eCat webpage to create user idAtlas webpage –Default role  Create Profile –User creates profile –Visit eCat training for instructionseCat training  Processing Cart –View/Find assigned cart –Submit Order –Create requisition –Submit Requisition Buyer Role Overview - 5 -

6 eCat Ordering  Order submitted to SAP –Approval based on release strategy –Purchase Order automatically assigned by SAP –eCat sends Purchase Orders to suppliers twice an hour  Notifications in eCat –Visit eCat training for instructionseCat training  View PO in eCat –Click on name –Click on “My Recently Completed Purchase Orders” –Select Purchase Order –View document status for workflow Order Confirmation - 6 -

7 eCat More information available at (not available to general public)http://ecat.mit.edu/shopper Summary BenefitLimitation Shopper cannot create SAP requisition/POShopper cannot purchase items <$500 w/o review All user ID’s created via certificatesShopper role must be setup by eCat Admin Shopper cart is reviewed before requisition is submitted to SAP Buyer will need to submit cart to SAP Buyer can submit cart to SAP for Requisition/PO After assigning cart to Buyer, only the assigned Buyer can view the cart Buyer can removed items from Shopper cart Buyer will have to add cost object and g/l codes


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