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COMING SOON TO YOUR LOCAL WIC AGENCY!  MOWINS  MARK DAVIS- CUSTOMER SERVICE MANAGER  LARRY RUTLEDGE- PROJECT.

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Presentation on theme: "COMING SOON TO YOUR LOCAL WIC AGENCY!  MOWINS  MARK DAVIS- CUSTOMER SERVICE MANAGER  LARRY RUTLEDGE- PROJECT."— Presentation transcript:

1 COMING SOON TO YOUR LOCAL WIC AGENCY!  MOWINS  MARK DAVIS- CUSTOMER SERVICE MANAGER  LARRY RUTLEDGE- PROJECT COORDINATOR

2 Welcome - Introductions  Welcome!  Administrative Details  Introductions:  Your name  Your agency, what you do there  One thing you hope the new system will do differently or better than HANDS  Review agenda  Feedback Form

3 State Agency Models - SAM  “Build Once, replicate many times”  All USDA WIC SAMS will have the following features:  Modern web technology- Windows features- drop down menus, etc  Standard WIC data elements  Open system architecture  Modular components  Compliance with federal policy and regulations

4 State Agency Models - SAM  There are three SAMs  Mountain Plains States’ Consortium- Colorado, Wyoming and Utah  Crossroads in the Mid-Atlantic and Southeast Regions- North Carolina, Alabama, Virginia and West Virginia  Successful Partners in Reaching innovative Technology (Spirit)- 13 Indian Tribal Organizations in Oklahoma and New Mexico

5 Missouri WIC SAM Grant Application  Covansys came to Jefferson City on April 13, 2007 to show demonstration of SPIRIT for steering committee and other state WIC and ITSD staff  Submitted grant on June 15, 2007  Grant was approved on September 13, 2007!!!

6 Missouri WIC Information Network System (MOWINS) Transfer of SPIRIT  MOWINS is tentative name  Pending approval of the Steering Committee

7 MOWINS Steering Committee  Oversees implementation of new data system  Members  LWPs- Jim Wheaton, Truman Medical Center, Jan Glaze, Jefferson- Franklin Community Action Corp., Connie Agler, Randolph County Health Dept., Rhonda Breitenbecher, Johnson County Community Health Services  DHSS- Lyn Konstant, Mark Davis, Larry Rutledge, Perry Mathes, Division of Community and Public Health, Linda Cade, Division of Administration, Paula Peters, ITSD  Missouri Grocers Association- Dan Shaul

8 MOWINS – IMPORTANT DATES  WIC UPDATES & TRIP TO OK OCTOBER 2007  IMPLEMENTATION CONTRACTORFEBRUARY 2008  QA CONTRACTORFEBRUARY 2008  NEW EQUIPMENT INSTALLSLATE 2008  POLICY CHANGES  END USER TRAININGLATE 2008  USER ACCEPTANCE TESTINGSEPT-OCT 2008  PILOT TESTINGNOVEMBER 2008  STATEWIDE IMPLEMENTATIONMARCH 2009

9 Characteristics of SPIRIT System  Web- based with Windows features  Graphical User Interface  Tabs, drop down menus  Paperless  Included in application:  Scheduling software  Income determination  Growth charts

10 Included in Application (cont.)  Designated local agency staff can determine which screens staff have access to  System access log for local agencies  Specify up to 6 state-agency defined and 6 local agency-defined questions per participant for survey purposes  Microsoft Office is used to generate letters and other applications (e.g., could send letter to participants who missed appointments)

11 From Chickasaw Times August 2007 Article  The new SPIRIT system will benefit WIC participants by enabling WIC to adopt a paperless system that uses electronic signatures and scanning applications. This should mean less time on paperwork and more time with clients. The SPIRIT system will reduce client wait time. The new system also increases accuracy and reduces the risk of errors. SPIRIT has resulted in an overall streamlined operation of the WIC program.  The SPIRIT software is creating buzz among WIC agencies across the nation. According to Melinda Newport, the Chickasaw Nation has already been contacted by many states for additional information or on-site visits to experience this new software.

12  Participant Management  Enrollment MOWINS

13  Prescreening Applicants  Collection of Basic Demographic Information MOWINS – Participant Management - Enrollment

14  Prescreening Applicants  Collection of Basic Demographic Information  Verify Income Eligibility MOWINS – Participant Management - Enrollment

15  Prescreening Applicants  Collection of Basic Demographic Information  Verify Income Eligibility  Check for Potential Dual Participation MOWINS – Participant Management - Enrollment

16  Prescreening Applicants  Collection of Basic Demographic Information  Verify Income Eligibility  Check for Potential Dual Participation  Schedule Appointments MOWINS – Participant Management - Enrollment

17  Certification – Gathering the Required Information  Demographics MOWINS – Participant Management - Enrollment Verify Proof of ID and Residency Verify Income Eligibility (collect one or more income sources)

18  Certification – Gathering the Required Information  Demographics  Health Information MOWINS – Participant Management - Enrollment Auto determination of LMP or Expected delivery date (Pregnancy) CDC data collection (multi vitamin consumption/smoking/alcohol)

19  Certification – Gathering the Required Information  Demographics  Health Information  HT/WT/Blood MOWINS – Participant Management - Enrollment Auto calculation of Body Mass Index

20  Certification – Gathering the Required Information  Demographics  Health Information  HT/WT/Blood  Growth Grid MOWINS – Participant Management - Enrollment

21  Certification – Gathering the Required Information  Demographics  Health Information  HT/WT/Blood  Growth Grid  Referrals MOWINS – Participant Management - Enrollment

22  Certification – Gathering the Required Information  Demographics  Health Information  HT/WT/Blood  Growth Grid  Referrals  VENA MOWINS – Participant Management - Enrollment

23  Certification – Gathering the Required Information  Demographics  Health Information  HT/WT/Blood  Growth Grid  Referrals  VENA  Nutrition Education MOWINS – Participant Management - Enrollment Primary topics per WIC Category Must Discuss” topics are pre-selected “

24  Certification – Gathering the Required Information  Demographics  Health Information  HT/WT/Blood  Growth Grid  Referrals  VENA  Nutrition Education  Risk Factors MOWINS – Participant Management - Enrollment Automatically Assigned Risk Factors Auto indication of High Risk based on RF assigned

25  Certification – Gathering the Required Information  Demographics  Health Information  HT/WT/Blood  Growth Grid  Referrals  VENA  Nutrition Education  Risk Factors  Determining Suggested Food Prescriptions MOWINS – Participant Management - Enrollment Default package assigned based on Risk/Priority Multi Milk selection (indicated balance remaining) Customize Food Prescriptions

26  Completing the Certification  Auto assignment of Priority MOWINS – Participant Management - Enrollment

27  Completing the Certification  Auto assignment of Priority  Determination of Certification Period MOWINS – Participant Management - Enrollment

28  Completing the Certification  Auto assignment of Priority  Determination of Certification Period  Electronic Signature for Rights and Responsibility

29 MOWINS – Participant Management - Enrollment  Completing the Certification  Auto assignment of Priority  Determination of Certification Period  Electronic Signature for Rights and Responsibility  E-signature for FI issue

30 MOWINS– Participant Management Enrollment Wrap-up  Prescreening Applicants  Collection of Basic Demographic Information  Verify Income Eligibility  Check for Potential Dual Participation  Schedule Appointments  Certification – Gathering the Required Information  Demographics  Health Information  HT/WT/Blood  Growth Grids  Referrals  VENA  Nutrition Education  Risk Factors  Determining Suggested Food Prescriptions  Completing the Certification  Auto assignment of Priority  Determination of Certification Period  Electronic Signature for Rights and Responsibility  Check Issuance (E-signature for check issuance)

31  Participant Management  Enrollment  Monitoring MOWINS

32  Change Demographic information  Modify Address and Telephone Information  Participant Name Changes MOWINS– Participant Management Monitoring Modify Address and Telephone Information Participant Name Changes

33  Modify Food Prescriptions  Replace Formula  Modify package quantities MOWINS –Participant Management Monitoring Modify package quantities Replace Formula

34  Benefits Issuance  Checks MOWINS – Participant Management Monitoring

35  Benefits Issuance  Checks  Configurable distribution rules for each food item MOWINS –Participant Management Monitoring

36  Benefits Issuance  Checks  Configurable distribution rules for each food item  Electronic signature capture MOWINS –Participant Management Monitoring

37  Benefits Issuance  Checks  Configurable distribution rules for each food item  Electronic signature capture  Issue benefits for entire household MOWINS –Participant Management Monitoring

38  Benefits Issuance  Checks  Configurable distribution rules for each food item  Electronic signature capture  Issue benefits for entire household  Cycle adjustment MOWINS – Participant Management Monitoring Cycle Adjust Household Members

39  Benefits Issuance  Checks  Configurable distribution rules for each food item  Electronic signature capture  Issue benefits for entire household  Cycle adjustment  Complete Issuance History MOWINS –Participant Management Monitoring

40  Benefits Issuance  Checks  Configurable distribution rules for each food item  Electronic signature capture  Issue benefits for entire household  Cycle adjustment  Complete Issuance History  Display check details MOWINS –Participant Management Monitoring

41  Benefits Issuance  Checks  Configurable distribution rules for each food item  Electronic signature capture  Issue benefits for entire household  Cycle adjustment  Complete Issuance History  Display check details  Voids MOWINS –Participant Management Monitoring

42  View Appointment History MOWINS –Participant Management Monitoring

43  Provide Nutrition Education MOWINS –Participant Management Monitoring

44  Breast pump and Supplies Issuance MOWINS –Participant Management Monitoring

45  MICR PRINTERS MOWINS – Features/Technology

46  SIGNATURE PAD MOWINS – Features/Technology

47  SCANNER MOWINS – Features/Technology

48  DEMONSTRATION  Signature pad  Printer  Scanner MOWINS

49  BREAK MOWINS

50  QUESTIONS MOWINS

51  Vendor Management  Vendor Authorization MOWINS

52  Vendor Authorization MOWINS – Vendor Management Peer Group Designation

53  Vendor Authorization  Vendor Application  Waiting List MOWINS – Vendor Management

54  Vendor Authorization  Vendor Application  Waiting List  Application Wizard MOWINS – Vendor Management

55  Vendor Authorization  Vendor Application  Waiting List  Application Wizard MOWINS – Vendor Management

56  Vendor Authorization  Vendor Application  Waiting List  Application Wizard MOWINS – Vendor Management

57  Vendor Authorization  Vendor Application  Waiting List  Application Wizard MOWINS – Vendor Management

58  Vendor Authorization  Vendor Application  Waiting List  Application Wizard MOWINS – Vendor Management

59  Vendor Authorization  Vendor Application  Waiting List  Application Wizard  Stamp Issuance MOWINS – Vendor Management

60  Vendor Authorization  Vendor Application  Waiting List  Application Wizard  Stamp Issuance  New Vendor Training MOWINS – Vendor Management

61  Vendor Authorization  Vendor Application  Waiting List  Application Wizard  Stamp Issuance  New Vendor Training  Send Letters of Notification MOWINS – Vendor Management

62  Vendor Monitoring  Monitoring Visits

63  Vendor Monitoring  Monitoring Visits  Violations MOWINS – Vendor Management Sanction Points

64  Vendor Monitoring  Monitoring Visits  Violations  Vendor Training MOWINS – Vendor Management

65  Vendor Monitoring  Monitoring Visits  Violations  Vendor Training  Compliance buys (Secret Shopper) MOWINS – Vendor Management

66  Vendor Monitoring  Monitoring Visits  Violations  Vendor Training  Compliance buys (Secret Shopper)  Stamp Replacement MOWINS – Vendor Management

67  Vendor Monitoring  Monitoring Visits  Violations  Vendor Training  Compliance buys (Secret Shopper)  Stamp Replacement  Redemption totals MOWINS – Vendor Management

68  Vendor Monitoring  Monitoring Visits  Violations  Vendor Training  Compliance buys (Secret Shopper)  Stamp Replacement  Redemption totals  High Risk Reporting MOWINS – Vendor Management

69  The Integrity Profile  Calculated TIP reporting MOWINS – Vendor Management

70  Online Vendor Price Survey MOWINS – Vendor Management

71  Managing Funds and Budgets  Fund, Financial Accounts and Natural Accounts MOWINS – Financial Management

72  Managing Funds and Budgets  Fund, Financial Accounts and Natural Accounts  General Journal Entries MOWINS – Financial Management

73  Rebates  Manufacturer Agreement Maintenance MOWINS – Financial Management

74  Rebates  Manufacturer Agreement Maintenance  Rebate Amount designation by product MOWINS – Financial Management

75  Rebates  Manufacturer Agreement Maintenance  Rebate Amount designation by product  Rebate Invoicing MOWINS – Financial Management

76  Financial Reporting (FNS 798)  Participation/Obligation/Rebate Projections MOWINS – Financial Management

77  Capture Estimated Caseload by Clinic MOWINS – Caseload Management

78  Capture Estimated Caseload by Clinic  Participation Reporting MOWINS – Caseload Management

79  Capture Estimated Caseload by Clinic  Participation Reporting  Enrollment Reporting MOWINS – Caseload Management

80  Capture Estimated Caseload by Clinic  Participation Reporting  Enrollment Reporting  Duplicate Participation Investigation MOWINS – Caseload Management

81  Creation of Custom Ad Hoc Reports MOWINS – Ad Hoc Reporting

82  Creation of Custom Ad Hoc Reports  Reusability of Custom Reports MOWINS – Ad Hoc Reporting User Defined Reports

83  Creation of Custom Ad Hoc Reports  Reusability of Custom Reports  Ability to save as Excel or HTML MOWINS – Ad Hoc Reporting

84 MOWINS – WIC Health Surveillance  Collection of all USDA Participant Characteristics, CDC Pregnancy Nutrition Surveillance System (PNSS), and CDC Pediatric Nutrition Surveillance System (PedNSS) data sets  Automatic generation of objective risk factors based on entered health information for certification  Transmission of WIC Characteristics file to USDA according to USDA requirements  Transmission of PNSS and PedNSS files to CDC according to CDC requirements  Generation of WIC Participant and Program Characteristics 2006 (PC2006) file

85  Web -based  Smart Client Technology .NET – Java Capability MOWINS – Additional Features/Technology

86  Web -based  Smart Client Technology .NET – Java Capability  Online/Offline Capability  Data Synchronization MOWINS – Additional Features/Technology

87 MOWINS  Participant Management  Vendor Management  Financial Management  Caseload Management  Ad Hoc Reporting  WIC Health Surveillance  Additional Features/Technology

88 MOWINS – IMPORTANT DATES  WIC UPDATES & TRIP TO OK OCTOBER 2007  IMPLEMENTATION CONTRACTORFEBRUARY 2008  QA CONTRACTORFEBRUARY 2008  NEW EQUIPMENT INSTALLSLATE 2008  POLICY CHANGES  END USER TRAININGLATE 2008  USER ACCEPTANCE TESTINGSEPT-OCT 2008  PILOT TESTINGNOVEMBER 2008  STATEWIDE IMPLEMENTATIONMARCH 2009

89  Questions  Please complete feedback form MOWINS

90 THANKS TO ALL OF YOU!


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