Presentation on theme: "Unit Nine: Managing Team Projects"— Presentation transcript:
1 Unit Nine: Managing Team Projects TB133 Strategies for the Technical ProfessionalUnit Nine: Managing Team ProjectsJohn Elberfeld
2 Unit Eight SummaryThis unit looked at time management, team building, and communicating effectively.Time management was heavily emphasized, since it is a core concept of this course and other courses, as well as future careersFinally, teams and teamwork were introduced and discussed because they will be incorporated into a majority of the students’ future ITT Tech courses.
7 QUIZTake a short quiz that reviews the material we covered this quarter
8 CooperateThe purpose of this unit is to help you celebrate people, cultures, and yourselfNo matter what your job, you will work on teams repeatedly during your careerThe course will help you improve your team and communication skills
9 Managing Team Projects 4/11/2017Managing Team ProjectsProject management—The process of planning, organizing and managing all the people and activities involved in a project from the project’s concept to its completionTB132 Strategies - Elberfeld
10 Repair Shop Sign There are three types of car repairs 1. Good2. Fast3. CheapWhich two would you prefer?Why are all three impossible?Why is managing a project a challenge?
11 Project ManagementMuch of project management is compromising the time, cost, and quality demands of the projectNo boss is ever completely satisfied because you can never be perfect in all three areas at onceGood project managers come as close to the ideal as possible
12 Definition of a Project Project Characteristics A one-time eventModerate to long durationTemporary teamsBusiness ProcessA repeated eventShorter durationsPermanent work teams, usually in the same department
13 Project ManagementProject management is the process of planning, organizing and managing all of the people and activities in a project from conception to closure.Project management is a results-oriented style of management, intended to control issues that can influence the outcome of a project.
14 Goal of Project Management Project scope is defined clearly.Customer and team member expectations are understood.Information is communicated.Final project deliverables are on time and within budget.
15 Defining the Scope What is the problem or issue being addressed? What is the current situation?What is the ideal situation?How many end users are involved?Are any other characteristics important?Customer and environment characteristics in the description help clarify features included in the scope.Add requirements and relevant input from the requirements.
16 Gathering Requirements Requirements are specifications for a project.Requirements are defined by talking to the stakeholders.Ask the right questions.
17 Developing a Plan Components of a Project Plan Description of the problemNames and roles of the stakeholdersList of the project team membersRequirements for the projectTasks and milestones to be accomplishedProject schedule
18 Defining Tasks Identify all steps of a task. Break them down into smaller tasks (subtasks).Be aware of the skills and abilities of the project team members.
19 Developing a ScheduleThe schedule is the guide of how the project will be completed.Always keep buffers in the schedule of the task to accommodate unforeseen delays.Organize project tasks and milestones in chronological order.Assign people to tasks.Specify the time required to complete each task and subtask.Use a calendar format to list your tasks. (This can be done nicely in project management software such as MS Project).Make adjustments as necessary.
20 Managing Risk Risk can fall into three categories: Technology Cost ScheduleAssessList all possible sources of risk to the project.EvaluateHighly likely, likely, less likelyMitigateHow can you lessen the impact?
21 Managing Risk Identify and evaluate risks: List all of the possible elements of risk to the project in terms of technology, cost or schedule.Evaluate the risk to estimate the probability of it occurring and to assess the impact it will have on the project.
22 RisksEvaluate them as High—likely to occur, Medium—might occur, or Low—not likely to occur risks. Do the same with the impact: High—significant impact, Medium—moderate impact, Low—little or no impact.Identify the high-risk elements.Generate measures to prevent the risks from occurring or lessen their impact.Create a contingency plan—a just-in-case plan of action for each risk.
23 ExecutionAfter the project scope is defined and the plan and schedule developed, you can begin the work on the projectIt is important that everyone has a clear understanding of the project and their role or specific tasks they are to complete.Creating a baseline will allow you to track the progress of the project by measuring the actual performance against the plan.
24 Closing Review results. Review results of project issues. Identify what went well and what did not to address issues in future projects.Celebrate by presenting the product to the customer.Hold a team event to review the project and give recognition to team members.
25 Closing Get customer feedback. Close project. Overall quality of the final productOverall satisfaction with the projectClose project.Customer sign-offDisband the team.
26 PROJECT PLAN DEVELOPMENT MANAGEMENT AND TRACKING OF PROGRESS 4/11/2017Project PhasesIDEA CONCEPTIONPROBLEM DEFINTIONPROJECT PLAN DEVELOPMENTBEGINMANAGEMENT AND TRACKING OF PROGRESSIn the conception phase, the idea for the project comes about. What the project should accomplish and who initiated the project are established in this phaseThe definition phase includes a detailed description of the problem and the results to be produced.The project plan includes a list of all the work that needs to be performed and the roles that everyone working on the project will perform.Once the project plan is in place, the project can begin.The progress of the project is managed and tracked throughout the process.The close of the project includes preparing any final reports as well as a post-project evaluation.CLOSETB132 Strategies - Elberfeld
27 Project PhasesIn the conception phase, the idea for the project comes about.What the project should accomplish and who initiated the project are established in this phaseThe definition phase includes a detailed description of the problem and the results to be produced.The project plan includes a list of all the work that needs to be performed and the roles that everyone working on the project will perform.
28 Project PhasesOnce the project plan is in place, the project can begin.The progress of the project is managed and tracked throughout the process.The close of the project includes preparing any final reports as well as a post-project evaluation.
29 Possible ProjectAdding a Wi-Fi network for the faculty at ITT-Albany is a technology project that would require massive planningAs you go through the following slides, see if you can come up with answers with respect to Wi-Fi for ITT faculty.
30 IT PROJECTS FEASIBILITY ANALYSIS REQUIREMENT ANALYSIS PROJECT DESIGN 4/11/2017IT PROJECTSFEASIBILITY ANALYSISREQUIREMENT ANALYSISPROJECT DESIGNPROJECT DEVELOPMENTSome projects may have a more specific or detailed set of steps or phases that must be managed. For example, information technology projects often follow the process shownIMPLEMENTATIONCLOSUREONGOING SUPPORTTB132 Strategies - Elberfeld
31 Project Planning Before you can develop the project plan, ask: 4/11/2017Project PlanningBefore you can develop the project plan, ask:Who is affected by the project?How important is this project to the company?What is the project trying to achieve and how will these results be measured?Are the objectives clear and specific? Are they Specific, Measurable, Aggressive, Realistic, and Time-Sensitive? (SMART)Perhaps the most important work in project management is done during the early phases of a project, before the actual project begins.Project management software packages that are on the market today can make the planning process easier. However, never underestimate the critical thinking that is involved with project managementTB132 Strategies - Elberfeld
32 ObjectivesWhat are the limitations of the project in terms of time and resources?Will the benefits of the project be worth the costs of doing the project?
33 Developing the Project Plan 4/11/2017Developing the Project PlanDeveloping the project plan means thinking about the “big picture” of the entire project as well as thinking about all the details. It involves identifying each big goal of the project and breaking it down into specific tasksDefine the problemIdentify the Important TasksIdentify any Sub-subtasks for each subtaskIdentify the Subtasks for each taskTB132 Strategies - Elberfeld
34 Peanut Butter Sandwich Project 4/11/2017Peanut Butter Sandwich ProjectFirst, identify the important tasks:Buy Peanut Butter, Jelly, Bread, Napkins,Milk2. Find a butter spreader3. Assemble sandwich4. Eat sandwichNow let’s look at a very simple project: creating a peanut butter and jelly sandwich to eat for lunchTB132 Strategies - Elberfeld
35 Peanut Butter Sandwich Project 4/11/2017Peanut Butter Sandwich ProjectThen, identify the subtasks:1. Buy Peanut Butter, Jelly, Bread, Napkins, Milk1.1 Get gas in the car1.2 Go to the bank1.3 Go to the store1.4 Choose the desired brands of products1.5 Get brands from store shelf1.6 Pay for the items1.7 Carry items home2. Find a butter spreader2.1 Look through the dirty dishes in the sink and find a butter spreader2.2 Wash and dry butter spreader3. Assemble Sandwich3.1 Remove two slices of bread3.2 Spread peanut butter onto one slice3.3 Spread jelly3.4 Put pieces of bread together4. Eat SandwichTB132 Strategies - Elberfeld
36 Peanut Butter Sandwich Project 4/11/2017Peanut Butter Sandwich ProjectFinally, identify the sub-subtasks:1.4 Choose the desired brands of productsmake decision for peanut buttermake decision for jelly1.4.3 make decision for bread1.4.4 make decision for napkins1.4.5 make decision for milk3.2 Spread peanut butter onto one slice3.2.1 Unscrew lid from jar of peanut butterTB132 Strategies - Elberfeld
37 Sandwich Project Pert Chart 4/11/2017Sandwich Project Pert ChartGO TO THE BANKT=10GET GAST=10GO TO THE STORET=15GET BRANDS FROM SHELFT=10PAYT=2CARRY ITEMS HOMET=15REMOVE BREAD SLICEST=2STARTT=0DECIDE ON BRANDS TO BUYT=10UNSCREW PEANUT BUTTER LIDT=1UNSCREW JELLY LIDT=1FIND A BUTTER SPREADERT=1WASH AND DRY BUTTER SPREADERT=5SPREAD PEANUT BUTTERT=1To complete a chart such as the one above, sometimes referred to as a Pert Chart, begin with all activities that have no predecessors. These can be started at the same time as soon as the project begins. Then continue filling in boxes with the activities that follow those you have already filled in. You can also write the time it takes to complete each of the activities within the boxes. Some will take longer than others.Now let’s look at how long it will take until we can get the brands off the shelf. The soonest we can do that would be 45 minutes because going to the bank and the store, which must be done first, takes that long. Everything else that must be done first takes less time. Similarly, to determine the total length of time that a project will take, we must find the longest path through the project, in other words, we must follow the path of activities that take the longest time to complete. This is the critical path. The critical path is actually the minimum time required to complete the project, as long as nothing goes wrong. The critical path in this example, which is highlighted, takes 62 minutes.For a legitimate project, as a general rule, tasks should have a time frame of two weeks or less. Task dependencies should be identified as well as the person who will be responsible, the start date, the end date, and all additional resources (equipment, money, etc.) that will be used per activity.SPREAD JELLYT=1PUT BREAD TOGETHERT=1EAT SANDWICHT=5TB132 Strategies - Elberfeld
38 Sandwich Project Gantt Chart 4/11/2017Sandwich Project Gantt ChartBuy IngredientsGasStoreBrands from shelfDecide on brandsCarry Items homeBankPayObtain Butter SpreaderLookWash and dryAssembleRemove slicesUnscrew lidSpread butter SSpread jelly SPut togetherEATAnother way to view a project is as a Gantt chart. This is a bar graph in which each task is represented by an individual bar that varies in length according to the task time. With a Gantt chart you can visually determine which tasks need to be completed before others begin and which can be worked on at the same time. You are able to clearly see the critical path, as well. Gantt charts are used in most project management software.TB132 Strategies - Elberfeld
39 Life PlansPlanning your life, rather than just going with the flow, will help you reach your goalsIt is hard work, but the payoff is a future you and your family can be proud of
40 Taking Control of Your Life is your MOST IMPORTANT PROJECT Three Major Tasks:Develop a plan for obtaining employment.Prepare to live within your means after you finish school.Understand your loan-repayment obligations and responsibilities.
41 Develop a plan for obtaining employment You must take courses at ITT that help you design your employment package.Prepare your cover letter.Develop your resume.Solicit letters of recommendation.Identify strategies for getting a job.Seek professional assistance to help you find a job.
42 Prepare to live within your means after you finish school Appreciate the difference between how much you earn (gross) and how much you actually take home (net).What monies are withheld?Social Security tax (Medicare and retirement, 7.65%).Federal tax (ranges from 10% to more than 35%, depending on your gross income).State tax (rates vary depending on where you live).
43 WithholdingSuppose your new profession pays you a gross income of $35,000. How much money will you take home?Social Security tax = approximately $2,678.Federal tax = approximately $4,200.State tax = approximately $1,400 (based on a 4% tax rate).Net income = $26,722.Approximately $2,227 per month.Approximately $514 per week.Even less if you want health care, retirement savings, etc.
44 School Loans You have two options: Pay your loansDieThere is no way to get out of your loans completelyLoans can be extended or postponed under some conditionsTalk to your financial aid rep to be sure you know exactly what your loan involves and options you have