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1 Unit Nine: Managing Team Projects John Elberfeld TB133 Strategies for the Technical Professional.

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1 1 Unit Nine: Managing Team Projects John Elberfeld TB133 Strategies for the Technical Professional

2 Unit Eight Summary This unit looked at time management, team building, and communicating effectively. Time management was heavily emphasized, since it is a core concept of this course and other courses, as well as future careers Finally, teams and teamwork were introduced and discussed because they will be incorporated into a majority of the students’ future ITT Tech courses. 2

3 3 Results of Homework Discuss homework and grades

4 Unit 9 Objectives Define and gather project requirements. Understand the project phases. Develop a project plan. Implement a project plan. 4

5 5 Reading Assignment Strategies: Building on Your Best for Career Success Chapter 6, “Managing Team Projects”

6 Lab Assignment Work on the Project 6

7 7 QUIZ Take a short quiz that reviews the material we covered this quarter

8 8 Cooperate The purpose of this unit is to help you celebrate people, cultures, and yourself No matter what your job, you will work on teams repeatedly during your career The course will help you improve your team and communication skills

9 9 Managing Team Projects Project management— –The process of planning, organizing and managing all the people and activities involved in a project from the project’s concept to its completion

10 10 Repair Shop Sign There are three types of car repairs –1. Good –2. Fast –3. Cheap Which two would you prefer? Why are all three impossible? Why is managing a project a challenge?

11 11 Project Management Much of project management is compromising the time, cost, and quality demands of the project No boss is ever completely satisfied because you can never be perfect in all three areas at once Good project managers come as close to the ideal as possible

12 Definition of a Project Project Characteristics Project A one-time event Moderate to long duration Temporary teams Business Process A repeated event Shorter durations Permanent work teams, usually in the same department 12

13 Project Management Project management is the process of planning, organizing and managing all of the people and activities in a project from conception to closure. Project management is a results- oriented style of management, intended to control issues that can influence the outcome of a project. 13

14 Goal of Project Management Project scope is defined clearly. Customer and team member expectations are understood. Information is communicated. Final project deliverables are on time and within budget. 14

15 Defining the Scope What is the problem or issue being addressed? What is the current situation? What is the ideal situation? How many end users are involved? Are any other characteristics important? Customer and environment characteristics in the description help clarify features included in the scope. Add requirements and relevant input from the requirements. 15

16 Gathering Requirements Requirements are specifications for a project. Requirements are defined by talking to the stakeholders. Ask the right questions. 16

17 Developing a Plan Components of a Project Plan –Description of the problem –Names and roles of the stakeholders –List of the project team members –Requirements for the project –Tasks and milestones to be accomplished –Project schedule 17

18 Defining Tasks Identify all steps of a task. Break them down into smaller tasks (subtasks). Be aware of the skills and abilities of the project team members. 18

19 Developing a Schedule The schedule is the guide of how the project will be completed. Always keep buffers in the schedule of the task to accommodate unforeseen delays. –Organize project tasks and milestones in chronological order. –Assign people to tasks. –Specify the time required to complete each task and subtask. –Use a calendar format to list your tasks. (This can be done nicely in project management software such as MS Project). –Make adjustments as necessary. 19

20 Managing Risk Risk can fall into three categories: –Technology –Cost –Schedule Assess –List all possible sources of risk to the project. Evaluate –Highly likely, likely, less likely Mitigate –How can you lessen the impact? 20

21 Managing Risk Identify and evaluate risks: List all of the possible elements of risk to the project in terms of technology, cost or schedule. Evaluate the risk to estimate the probability of it occurring and to assess the impact it will have on the project. 21

22 Risks Evaluate them as High—likely to occur, Medium—might occur, or Low—not likely to occur risks. Do the same with the impact: High—significant impact, Medium—moderate impact, Low—little or no impact. Identify the high-risk elements. Generate measures to prevent the risks from occurring or lessen their impact. Create a contingency plan—a just-in-case plan of action for each risk. 22

23 Execution After the project scope is defined and the plan and schedule developed, you can begin the work on the project It is important that everyone has a clear understanding of the project and their role or specific tasks they are to complete. Creating a baseline will allow you to track the progress of the project by measuring the actual performance against the plan. 23

24 Closing Review results. –Review results of project issues. –Identify what went well and what did not to address issues in future projects. –Celebrate by presenting the product to the customer. –Hold a team event to review the project and give recognition to team members. 24

25 Closing Get customer feedback. –Overall quality of the final product –Overall satisfaction with the project Close project. –Customer sign-off –Disband the team. 25

26 26 Project Phases IDEA CONCEPTION PROBLEM DEFINTION PROJECT PLAN DEVELOPMENT BEGIN MANAGEMENT AND TRACKING OF PROGRESS CLOSE

27 27 Project Phases In the conception phase, the idea for the project comes about. –What the project should accomplish and who initiated the project are established in this phase The definition phase includes a detailed description of the problem and the results to be produced. The project plan includes a list of all the work that needs to be performed and the roles that everyone working on the project will perform.

28 28 Project Phases Once the project plan is in place, the project can begin. The progress of the project is managed and tracked throughout the process. The close of the project includes preparing any final reports as well as a post-project evaluation.

29 29 Possible Project Adding a Wi-Fi network for the faculty at ITT-Albany is a technology project that would require massive planning As you go through the following slides, see if you can come up with answers with respect to Wi-Fi for ITT faculty.

30 30 IT PROJECTS FEASIBILITY ANALYSIS REQUIREMENT ANALYSIS PROJECT DESIGN PROJECT DEVELOPMENT IMPLEMENTATION CLOSURE ONGOING SUPPORT

31 31 Project Planning Before you can develop the project plan, ask: Who is affected by the project? How important is this project to the company? What is the project trying to achieve and how will these results be measured? Are the objectives clear and specific? Are they Specific, Measurable, Aggressive, Realistic, and Time-Sensitive? (SMART)

32 32 Objectives What are the limitations of the project in terms of time and resources? Will the benefits of the project be worth the costs of doing the project?

33 33 Developing the Project Plan Define the problem Identify the Important Tasks Identify the Subtasks for each task Identify any Sub- subtasks for each subtask

34 34 Peanut Butter Sandwich Project First, identify the important tasks: 1.Buy Peanut Butter, Jelly, Bread, Napkins, Milk 2. Find a butter spreader 3. Assemble sandwich 4. Eat sandwich

35 35 Then, identify the subtasks: 1. Buy Peanut Butter, Jelly, Bread, Napkins, Milk –1.1 Get gas in the car –1.2 Go to the bank –1.3 Go to the store –1.4 Choose the desired brands of products –1.5 Get brands from store shelf –1.6 Pay for the items –1.7 Carry items home 2. Find a butter spreader –2.1 Look through the dirty dishes in the sink and find a butter spreader –2.2 Wash and dry butter spreader 3. Assemble Sandwich –3.1 Remove two slices of bread –3.2 Spread peanut butter onto one slice –3.3 Spread jelly –3.4 Put pieces of bread together 4. Eat Sandwich Peanut Butter Sandwich Project

36 36 Finally, identify the sub-subtasks: 1.4 Choose the desired brands of products make decision for peanut butter make decision for jelly make decision for bread make decision for napkins make decision for milk 3.2 Spread peanut butter onto one slice Unscrew lid from jar of peanut butter Peanut Butter Sandwich Project

37 37 Sandwich Project Pert Chart START T=0 GO TO THE BANK T=10 FIND A BUTTER SPREADER T=1 DECIDE ON BRANDS TO BUY T=10 GET GAS T=10 GO TO THE STORE T=15 GET BRANDS FROM SHELF T=10 PAY T=2 CARRY ITEMS HOME T=15 REMOVE BREAD SLICES T=2 WASH AND DRY BUTTER SPREADER T=5 UNSCREW PEANUT BUTTER LID T=1 UNSCREW JELLY LID T=1 SPREAD PEANUT BUTTER T=1 SPREAD JELLY T=1 PUT BREAD TOGETHER T=1 EAT SANDWICH T=5

38 38 Buy Ingredients Gas Store Brands from shelf Decide on brands Carry Items home Bank Pay Obtain Butter Spreader Look Wash and dry Assemble Remove slices Unscrew lid Spread butter S Spread jelly S Put together EAT Sandwich Project Gantt Chart

39 Life Plans Planning your life, rather than just going with the flow, will help you reach your goals It is hard work, but the payoff is a future you and your family can be proud of 39

40 40 Taking Control of Your Life is your MOST IMPORTANT PROJECT Three Major Tasks: 1.Develop a plan for obtaining employment. 2.Prepare to live within your means after you finish school. 3.Understand your loan-repayment obligations and responsibilities.

41 41 Develop a plan for obtaining employment You must take courses at ITT that help you design your employment package. Prepare your cover letter. Develop your resume. Solicit letters of recommendation. Identify strategies for getting a job. Seek professional assistance to help you find a job.

42 42 Prepare to live within your means after you finish school Appreciate the difference between how much you earn (gross) and how much you actually take home (net). What monies are withheld? –Social Security tax (Medicare and retirement, 7.65%). –Federal tax (ranges from 10% to more than 35%, depending on your gross income). –State tax (rates vary depending on where you live).

43 43 Withholding Suppose your new profession pays you a gross income of $35,000. How much money will you take home? –Social Security tax = approximately $2,678. –Federal tax = approximately $4,200. –State tax = approximately $1,400 (based on a 4% tax rate). Net income = $26,722. –Approximately $2,227 per month. –Approximately $514 per week. Even less if you want health care, retirement savings, etc.

44 School Loans You have two options: –Pay your loans –Die There is no way to get out of your loans completely Loans can be extended or postponed under some conditions Talk to your financial aid rep to be sure you know exactly what your loan involves and options you have 44


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