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Division of Human Resources Welcomes You!

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Presentation on theme: "Division of Human Resources Welcomes You!"— Presentation transcript:

1 Division of Human Resources Welcomes You!
Jaffus Hardrick, Ed.D. Vice President, Human Resources El pagnier K. Hudson Assistant Vice President, Human Resources

2 Benefits Overview Presented by: Janik Collin, Assistant Director
Benefits Administration

3 Benefits Administration
New Hire Understand your future goals Analyze your choices Customize your package Meet your Deadlines Evelyn Rodriguez, Benefits Director Janik Collin, Assistant Director Crystal Hsu, Assistant Director Mariela Varona, Analyst Karina Hidalgo Chung, Benefits & Leave Manager Alicia Pena, Coordinator Martha Montoya, Senior HR Associate Andrew Hart, Senior Benefits Associate Mary Cruz, Workers’ Compensation Associate

4 Contact Information People First peoplefirst.myflorida.com myflorida.mybenefits.com Financial Guidance FIU DHR hr.fiu.edu my.fiu.edu

5 FIU Benefits Department
Enrollment Information On-Line People First peoplefirst.myflorida.com Phone One-on-One Session FIU Benefits Department

6 # of calendar days from the date of hire
Enrollment Deadlines # of calendar days from the date of hire State Retirement State Benefits 60 days FIU Benefits 90 days 90 days

7 Qualifying Status Change/ Open Enrollment
Enrollment Details Pre-Tax payroll deduction Personal check or money order QSC: Within 60 days of the event (Marriage,Birth,Adoption etc.) Annual Open Enrollment Period Coverage begins : After enrolling and after payment is received Welcome Package (New Hire) People First Log-In Information Package not received? Contact Log In (People First) Enrollment Payment Qualifying Status Change/ Open Enrollment

8 Eligible Dependents Spouse Child Grandchild Legal Guardianship
Required Information: Social Security Number and Date of Birth for all dependents For the duration of the marriage Spouse Biological, adopted, step child, foster child Up to the end of the year they turn 26 years old Child Newborn dependent of your covered child Up to 18 months of age as long as the newborn’s parent is covered Grandchild A child for whom you have legal guardianship Order of Guardianship applicable to state and federal laws required Legal Guardianship Up to the end of the year they turn 30 years old Separate health premium Over Aged Dependent As long as child remains disabled Medical certification required Disabled Child

9 HMOs vs. PPOs Plans -Coverage in service network only
-No coinsurance or deductibles to meet -Coverage in or out of service network -Coinsurance and deductibles to meet

10 Health Investor Health Plan
Health Insurance: PPO Standard Plan Monthly Premiums $50 Individual (FIU pays $591.52) $180 Family (FIU pays $1,264.06) $15 Spouse Program (FIU pays $714.54) Annual Deductibles: Network: $250 Individual $500 Family Non-Network: $750 Individual $1500 Family Health Investor Health Plan $15 Individual (FIU pays $591.92) $64.30 Family (FIU pays $649.18) $1250 Individual $2500 Family $2500 Individual $5000 Family Monthly Health Premiums in this Presentation are based at employee whose standard work hour per week is 30 or more.

11 Health Investor Health Plan
Health Insurance: HMO Standard Plan Monthly Premiums $50 Individual (FIU pays $591.52) $180 Family (FIU pays $1,264.06) $15 Spouse Program (FIU pays $714.54) No Annual Deductibles Health Investor Health Plan $15 Individual (FIU pays $591.92) $64.30 Family (FIU pays $649.18) Annual Deductibles: Network Only: $1250 Individual $2500 Family Monthly Health Premiums (9-month Faculty) Single premiums from September through January Double premiums from February through 1st paycheck in May

12 Prescription Drug Plans
Standard HMOs and Standard PPO** (in network) Health Investor HMO and PPO ** (in network) Standard PPO **& Health Investor Plan PPO (out of network) Type of Medication Retail Mail Order Program Retail and Mail Order* (up to a 30-day Supply) (up to a 90-day Supply) Generic $7 $14 30% Pay in full and file a claim Preferred Brand-Name $30 $60 Non-preferred Brand-Name $50 $100 50% *Member cost of prescription after satisfying the appropriate individual or family annual deductible. ** Mandatory Mail in order for maintenance drugs Separate card Walgreens is not a participating provider

13 Dental Insurance Plans
Choice of Providers Calendar Year Max Plan Code & Name Prepaid (HMO) Network only None 4004 Humana 4014 United 4025 Assurant Prepaid 4034 Cigna 4044 Human Select Preferred (PPO) In or Out of Network Yes 4054 Human Preferred Indemnity (DPPO) Any you Choose 4064 Ameritas 4074 Assurant Advance Indemnity Plan 4084 Humana Schedule B

14 Vision Insurance Tier Exam + Materials Materials Only Employee
Employee + Spouse Employee + Children Family Exam + Materials $5.85 $11.56 $11.44 $17.98 Materials Only $4.36 $8.60 $8.50 $13.38 Plan Features Vision Exam $10 Frames: Every 2 Years: $10 Lenses: Every 12 Months: $10 ($100 allowance) Out of network: Allowance Based

15 State Life Insurance Plans
Basic Life $25,000 Face Value Employer Paid for full time employees Optional Life 1 to 7 times Annual earnings Cap of $1 Million Post Tax Employee Paid Rates increase with Age & Salary Medical Underwriting 500k or 7 Times Plan Features Accidental Death and Dismemberment (AD&D) Accelerated Death Benefit Beneficiary Form Required

16 Tax-Favored Accounts Medical Limited Purpose Dependent Care Plan Type
Health Plan Payment Card Available Money Available Deadline to Use Employer Contribution Medical From $60 to $2,500 None Standard Yes First day of enrollment March 15 of the following year Limited Purpose Health Investor Dependent Care From $60 to $5,000 Standard or Health Investor No As it is deducted from paycheck. Health Savings Account Ind $3, Fam$6,450 Ind $41.66/mo Fam: $83.33/mo As it is deposited in Tallahassee Bank Acct Balance rolls over Employee Contribution

17 Supplemental Benefit Plans Gabor Agency
Long Term Disability 30 day waiting 90 day waiting 66 2/3 coverage $15,000 max per month $100 minimum per month Long Term Care Coverage is fully portable Issued through John Hancock Life Insurance Company Employee and dependent coverage Life Insurance AD&D Portable Universal Life Term Life Retirement Planning Optional Retirement Program: ING & Jefferson National 403b: Symetra & ING 457: ING

18 Please visit www.fiu.edu/hr for more information!
Additional Benefits & Service Perks & Services Tuition Waiver Program Legal Insurance Pet Assure Discount Program Tri- Rail Discount Program & Free Emergency Ride 529 Tax Saving Plan for Dependents Colleague Tuition Saving Plan Wellness Programs Hotels, Restaurants Discount Information Travel and Tickets Discount Financial Planning Worlds of Wellness Emotional Intellectual Physical Social Spiritual Mental Occupational Please visit for more information!

19 Family Medical Leave of Absence (FMLA) Continuation of Salary
Leaves of Absence 1250 hours and 12 month of employment serious health condition of employee birth or adoption of a child care for a spouse or a child Family Medical Leave of Absence (FMLA) Medical (Non-FMLA) Professional Development Military leave Personal Leave without Pay Leaves of Absence Sick Leave Pool - Employee's own illness up to 480 hours Enrollment after 6 months with minimum accruals balance of 40 hours / 20 hours PT Initial Donation of 8 hours and 4 hours each year PT employees: 4 hours for / 2 hours each yeas Catastrophic Pool : Donations from the unit Continuation of Salary

20 Workers’ Compensation
Emergency transportation CALL Public Safety at (305) Report to Supervisor Go to the nearest emergency room Medical Emergency Complete Injury Report Online Non Emergency

21 ORP FRS Retirement Plans - Mandatory 1.Pension or 2.Investment
5 providers to choose from within 90 days $255,000 salary limit TIAA-CREF, Valic, ING, Jeffereson National, Metlife FRS Two plans to choose from 1.Pension or 2.Investment

22 403b 457 Retirement Plans-Voluntary 10 providers to choose from
IRS Limit Under 50 yrs old: $17,500 Over 50 yrs old: $23,000 TIAA-CREF, Valic, ING, Jeffereson National, Fidelity, Symetra, Vanguard, T. Rowe Price, Metlife, ING Reliastar 457 6 providers through Florida Deferred Compensation Great West, ING, Nationwide, T. Rowe Price, Valic, Charles Schwab

23 Health Benefits Deadlines
New Faculty Hired 8/19/2014 Health Benefits Deadlines For September 2014 Health Benefits Coverage Enrollment Deadline* August 29, 2014 *Employee must be active in PantherSoft and People First 60-Day Benefits Enrollment Deadline October 18, 2014 Annual Open Enrollment October 20, 2014 – November 07, 2014 for Coverage Effective January 1, 2015 Failure to enroll will result in no benefits coverage available for the year 2015, until the next annual Open Enrollment Period with coverage effective January 1, 2016

24 New Faculty Hired 8/19/2014 Retirement Deadlines
ORP 90-Day Enrollment Deadline November 16, 2014 Default to FRS Pension Plan Deadline November 17, 2014 FRS Investment Plan Enrollment Deadline January 30, 2015 Call (866) or default to FRS Pension Plan

25 Please Sign Up with FIU Benefits Representative for an Appointment
New Faculty Hired 8/19/2014 Benefits Deadlines Enrollment Labs 08/21/2014 and 08/22/2014 From 9AM - 4:30PM Please Sign Up with FIU Benefits Representative for an Appointment

26 Questions?

27 Benefits Team TEL:

28 Ethics and Compliance Presented by:
Karyn Boston, Chief Compliance Officer

29 New Faculty Orientation Office of Compliance & Integrity
Panthers Are: Proactive Accountable Non-Retaliatory Transparent Honest Ethical and Compliant Respectful Stewards of FIU Resources  New Faculty Orientation Office of Compliance & Integrity

30 Welcome to the University
Each member of the University community should seek to be an Ethical Panther Core values Culture Do the right thing Ask questions and raise concerns If you see something that you think may not be right – Say something!

31 Why We Are Ethical And Compliant
Discuss where policies and procedures can be found.

32 What We Comply With “Everyone says it can’t happen here, until it does.” Michael Josephson As public employees, we are subject to the State of Florida Code of Ethics As Faculty of FIU, we are expected to comply with: The Law FIU Regulations FIU Policies and Procedures (As approved by the Faculty Senate) Discuss where policies and procedures can be found.

33 Top 8 Ethics and Compliance List
Ethics & Integrity Conflict of Interest Personal Gifts and Benefits Private Interest v Public Duty Employment and Contractual Relationships Reporting and Disclosure Nepotism Reporting SFI Public officials and employees must: Be independent and impartial Not misuse public position or office for private gain Not solicit or accept personal gifts or benefits that would influence your official action or judgment See Ethics in Purchasing and Gift Policy Conflicts of interests, including those arising from University or outside activities, are prohibited A University officer or employee is prohibited from: Employment or business activities with any entity that does business with the University Employment or contractual relationship that would create a recurring conflict A University employee may not do business with an entity in which he/she, his/her spouse, or child owns more than a 5% interest Holding secondary employment if not disclosed/approved by Human Resources/ Academic Affairs

34 Top 8 Ethics and Compliance List Cont.
Public Records Law (Sunshine Law) Safeguarding University Resources Zero Tolerance Retaliation Policy Mandatory Child Abuse Reporting Safeguarding Your Privacy FERPA Directory Information Student Records Public officials and employees must: Be independent and impartial Not misuse public position or office for private gain Not solicit or accept personal gifts or benefits that would influence your official action or judgment See Ethics in Purchasing and Gift Policy Conflicts of interests, including those arising from University or outside activities, are prohibited A University officer or employee is prohibited from: Employment or business activities with any entity that does business with the University Employment or contractual relationship that would create a recurring conflict A University employee may not do business with an entity in which he/she, his/her spouse, or child owns more than a 5% interest Holding secondary employment if not disclosed/approved by Human Resources/ Academic Affairs

35 Do Something and Say Something!
Resources: Outside Activities/Conflicts of Interest HR Portal: Florida Department of Children & Families (DCF) Hotline: ABUSE immediately & without delay (Can also make a report by fax or online) If a child is in imminent danger or risk of harm call FIU Police: MMC: or BBC: , or 911 prior to contacting DCF Faculty & Staff Training / Online IT Security & Awareness: Ethics and Compliance Hotline provided by Ethics Point: by calling (24 hours a day, 365 days a year)

36 Resources Office of Compliance & Integrity
Florida International University Modesto Maidique Campus S.W. 8th Street PC 429 Miami, FL Telephone: (305) Facsimile: (305)

37 Payroll Essentials Presented by: Carlos Flores, Executive Director
HR Operations and Systems

38 Agenda hr.fiu.edu as a resource PantherSoft HR On-line Training
my.fiu.edu m.fiu.edu Employee Self Service (ESS) Manager Self Service (MSS) Time and Labor On-line Training Payroll Calendar 9/12 Program

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43 FIU Mobile m.fiu.edu Web/Browser Based and native mobile device support Multi-platform Support iOS Android Blackberry

44 MyFIU – Main Menu

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49 9 over 12 month Deferred Earnings Program (DEP)
Available for all 9 month Faculty Enrolled on 1st Pay Period of Fall Semester Deadline August 22, 2014 First Deferral on 09/05/2014 Paycheck 19 Deferrals to cover 6 Paychecks in the Summer

50 Security Awareness Training

51 Security Awareness Training
60 days to complete training from start date.

52 Security Awareness Training

53 Security Awareness Training

54 Security Awareness Training

55 Office Of Employee Assistance
Presented by: Kathryn Kominars, Associate Director University Counseling Center

56 Our Mission Enhance the quality of life of FIU faculty and staff
Improve personal and organizational effectiveness Create a healthier campus community

57 OEA offers Free and Confidential Services for FIU Employees and Immediate Family Members
Consultation Assessment Referral Services Counseling & Coaching Eldercare Support Group On-line courses to enhance personal and professional effectiveness

58 Courses can be found by going to:
The Office Of Employee Assistance offers online courses in the area of… Using the EAP in Supervision World of Wellness (WOW): Stress World of Wellness (WOW): Resilience World of Wellness (WOW): Effective Communication World of Wellness (WOW): Assertiveness World of Wellness (WOW): Generations in the Workplace Courses can be found by going to: https://professionaldevelopment.fiu.edu

59 OEA hosts weekly Mindfulness Meditation Sessions!
Join us as we practice this ancient approach to reduce stress! Modesto A. Maidique Campus Wednesdays, 12PM to 1PM Green Library GL 482 Biscayne Bay Campus (Will restart in the fall) Tuesdays, 12PM to 1PM Academic II Room: 246B

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61 The Office Of Employee Assistance Modesto A. Maidique Campus
Can Help! Call Us! Modesto A. Maidique Campus SHC 137 Individuals can also be seen at the Biscayne Bay Campus by Appointment!

62 Public Safety and Emergency Management
Presented by: Alexander D. Casas, Chief of Police Amy B. Aiken, Director of Emergency Management

63 University Police Alexander D. Casas, Chief of Police
Modesto Maidique Campus  885 S.W. 109th Avenue, PG-5 Market Station, Miami, FL 33199  Tel: (305) Fax: (305) Emergency: (305)   Biscayne Bay Campus 3000 N.E. 151st Street Building SO II, North Miami, FL 33181  Tel: (305) Fax: (305) Emergency: (305)   EMERGENCY PHONE NUMBERS: 24 Hours – 7 Days a Week  MMC: (305) BBC: (305)

64 Amy B. Aiken Director Department of Emergency Management 305-348-6975
dem.fiu.edu Amy B. Aiken Director Department of Emergency Management

65 Preventing Harassment in the Workplace
Presented by: Shirlyon McWhorter, Director Equal Opportunity Programs & Diversity

66 “IT’S A MATTER OF RESPECT”
EQUAL OPPORTUNITY PROGRAMS & DIVERSITY TRAINING Revised 10/28/04

67 Training Objectives Participants will be able to:
Understand the importance of diversity Identify the “protected categories” and understand that complaints of discrimination/harassment must be based upon one or more of the “protected categories.” Learn the importance of accommodating students in accordance with the Americans with Disabilities Act Define sexual misconduct and distinguish the two types of sexual harassment. Recognize behaviors or conduct that can be perceived as sexual harassment. Revised 10/28/04

68 Diversity Matters at Florida International University

69 Inclusion The goal is to create and maintain an organizational culture that recognizes, encourages and respects individual differences.

70 Consciousness FIU encourages all employees to recognize, appreciate, value, and utilize the unique talents and contributions of all individuals.

71 Protected Categories Gender Race Color Religion National Origin
Political Beliefs Marital Status Age Sexual Orientation Veteran Status Pregnancy Disability Sexual Harassment 5 official race categories: Asian Black Hawaiian/Pacific Islander American Indian/Alaska Native White Revised 10/28/04

72 ADA: American Disability Act Understanding and Accommodating

73 Disability Defined Disability is defined as:
Having a physical or mental impairment that substantially limits a major life activity (e.g., walking, talking, eating, breathing, seeing, etc.), Having a record of such impairment, or Being regarded as having such an impairment, even when no limitations exist

74 The Office of Disability Resources (DRC) establishes thorough measures to determine whether a student has a qualified disability. It is of utmost importance that faculty adhere to the accommodations granted by DRC to ensure ADA compliance with government and university guidelines.

75 Presented by S. J. McWhorter, Director EOPD
Syllabus Statement One suggestion is to put a general statement on the course syllabus: Note to students with disabilities: FIU welcomes students with disabilities into the University's educational programs. If you have a disability-related need for modifications or reasonable accommodations in this course, contact the Disability ResourceCenter. Instructors should be notified as early in the semester as possible regarding the need for modification or reasonable accommodations. Since many students have disabilities not readily noticeable, this announcement or statement encourages students to identify their needs early in the semester so timely adaptations can be made. Presented by S. J. McWhorter, Director EOPD

76 Sexual Misconduct

77 Title IX Title IX of the Education Amendments of 1972 (Title IX), prohibits discrimination on the basis of sex in education programs or activities operated by recipients of Federal financial assistance. No person on the basis of sex should be excluded from participation in, be denied the benefits of, or subject to discrimination under any Academic Extracurricular Research Training Education Program or Activity

78 Scope of Coverage Title IX protects students and employees from sexual harassment in an institution’s education programs and activities, including: All academic, educational, extracurricular, athletic, and other programs of the institution On-campus, off-campus, in transit, sponsored at other locations, etc

79 Definition of Sexual Harassment
Unwelcome sexual advances, requests for sexual favors, and other verbal, physical or pictorial conduct of a sexual nature Revised 10/28/04

80 Two Types of Sexual Harassment
Quid Pro Quo Hostile Work Environment Revised 10/28/04

81 Facts about Sexual Harassment
The act(s) must be Severe or Pervasive The victim may be male or female The victim may be a third party

82 Reporting Shirlyon McWhorter Title IX Coordinator Director, Equal Opportunity Programs and Diversity PC215 Phone: (305) For reports or inquiries of gender inequity or gender-based misconduct concerning faculty, staff, and outside contractors, visitors or vendors Kristen Kawczynski Deputy Title IX Coordinator Director, Student Conduct and Conflict Resolution GC311A Phone: (305) For reports or inquiries of gender inequity or gender-based misconduct concerning student on student Julie Berg Senior Associate Athletic Director USCBA 202A Phone: (305) For reports or inquiries of gender inequity or gender-based misconduct involving athletics

83 Retaliation

84 Retaliation Defined Retaliation occurs when an employer illegally strikes back at or seeks revenge on an employee or applicant who has participated in a civil rights action which is considered a: Protected Activity Filed a complaint Opposed an unlawful practice. Participated in an investigation Adverse Employment Action Causal Connection Revised 10/28/04

85 Internal Complaint Process

86 Standard Procedure Intake Process Interviews Summary Report Findings
Review Process

87 Questions?

88 Equal Opportunity Programs and Diversity (305) 348-2785 PC321
Shirlyon J. McWhorter, Esq. Director & Title IX Officer Jai A. Ingraham Assistant Director & ADA Coordinator Daniel Nicolas Coordinator Kamora Moss Office Coordinator

89 “IT’S A MATTER OF RESPECT”
REMEMBER “IT’S A MATTER OF RESPECT” Revised 10/28/04


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