5 FIU Benefits Department Enrollment InformationOn-LinePeople Firstpeoplefirst.myflorida.comPhoneOne-on-One SessionFIU Benefits Department
6 # of calendar days from the date of hire Enrollment Deadlines# of calendar days from the date of hireState RetirementState Benefits60 daysFIU Benefits90 days90 days
7 Qualifying Status Change/ Open Enrollment Enrollment DetailsPre-Tax payroll deductionPersonal check or money orderQSC: Within 60 days of the event (Marriage,Birth,Adoption etc.)Annual Open Enrollment PeriodCoverage begins : After enrolling and after payment is receivedWelcome Package (New Hire)People First Log-In InformationPackage not received?ContactLog In(People First)EnrollmentPaymentQualifying Status Change/ Open Enrollment
8 Eligible Dependents Spouse Child Grandchild Legal Guardianship Required Information:Social Security Number andDate of Birth for all dependentsFor the duration of the marriageSpouseBiological, adopted, step child, foster childUp to the end of the year they turn 26 years oldChildNewborn dependent of your covered childUp to 18 months of age as long as the newborn’s parent is coveredGrandchildA child for whom you have legal guardianshipOrder of Guardianship applicable to state and federal laws requiredLegal GuardianshipUp to the end of the year they turn 30 years oldSeparate health premiumOver Aged DependentAs long as child remains disabledMedical certification requiredDisabled Child
9 HMOs vs. PPOs Plans -Coverage in service network only -No coinsurance or deductibles to meet-Coverage in or out of service network-Coinsurance and deductibles to meet
10 Health Investor Health Plan Health Insurance: PPOStandardPlanMonthly Premiums$50 Individual(FIU pays $591.52)$180 Family(FIU pays $1,264.06)$15 Spouse Program(FIU pays $714.54)Annual Deductibles:Network:$250 Individual$500 FamilyNon-Network:$750 Individual$1500 FamilyHealth Investor Health Plan$15 Individual(FIU pays $591.92)$64.30 Family(FIU pays $649.18)$1250 Individual$2500 Family$2500 Individual$5000 FamilyMonthly Health Premiums in this Presentation are based at employee whose standard work hour per week is 30 or more.
11 Health Investor Health Plan Health Insurance: HMOStandardPlanMonthly Premiums$50 Individual(FIU pays $591.52)$180 Family(FIU pays $1,264.06)$15 Spouse Program(FIU pays $714.54)No Annual DeductiblesHealth Investor Health Plan$15 Individual(FIU pays $591.92)$64.30 Family(FIU pays $649.18)Annual Deductibles:Network Only:$1250 Individual$2500 FamilyMonthly Health Premiums (9-month Faculty)Single premiums from September through JanuaryDouble premiums from February through 1st paycheck in May
12 Prescription Drug Plans Standard HMOsand Standard PPO** (in network)Health Investor HMO and PPO ** (in network)Standard PPO **& Health Investor Plan PPO (out of network)Type of MedicationRetailMail Order ProgramRetail and Mail Order*(up to a 30-day Supply)(up to a 90-day Supply)Generic$7$1430%Pay in full and file a claimPreferred Brand-Name$30$60Non-preferred Brand-Name$50$10050%*Member cost of prescription after satisfying the appropriate individual or family annual deductible. ** Mandatory Mail in order for maintenance drugsSeparate cardWalgreens is not a participating provider
13 Dental Insurance Plans Choice of ProvidersCalendar Year MaxPlan Code & NamePrepaid (HMO)Network onlyNone4004 Humana4014 United4025 Assurant Prepaid4034 Cigna4044 Human SelectPreferred (PPO)In or Out of NetworkYes4054 Human PreferredIndemnity (DPPO)Any you Choose4064 Ameritas4074 Assurant AdvanceIndemnity Plan4084 Humana Schedule B
14 Vision Insurance Tier Exam + Materials Materials Only Employee Employee + SpouseEmployee + ChildrenFamilyExam + Materials$5.85$11.56$11.44$17.98Materials Only$4.36$8.60$8.50$13.38Plan FeaturesVision Exam $10Frames: Every 2 Years: $10Lenses: Every 12 Months: $10 ($100 allowance)Out of network: Allowance Based
15 State Life Insurance Plans Basic Life$25,000 Face ValueEmployer Paid for full time employeesOptional Life1 to 7 times Annual earningsCap of $1 MillionPost TaxEmployee PaidRates increase with Age & SalaryMedical Underwriting 500k or 7 TimesPlan FeaturesAccidental Death and Dismemberment (AD&D)Accelerated Death BenefitBeneficiary Form Required
16 Tax-Favored Accounts Medical Limited Purpose Dependent Care Plan Type Health PlanPayment Card AvailableMoney AvailableDeadline to UseEmployer ContributionMedicalFrom $60 to $2,500NoneStandardYesFirst day of enrollmentMarch 15 of the following yearLimited PurposeHealth InvestorDependent CareFrom $60 to $5,000Standard or Health InvestorNoAs it is deducted from paycheck.Health Savings AccountInd $3, Fam$6,450Ind $41.66/mo Fam: $83.33/moAs it is deposited in Tallahassee Bank AcctBalance rolls overEmployee Contribution
17 Supplemental Benefit Plans Gabor Agency Long Term Disability30 day waiting90 day waiting66 2/3 coverage$15,000 max per month$100 minimum per monthLong Term CareCoverage is fully portableIssued through John Hancock Life Insurance CompanyEmployee and dependent coverageLife InsuranceAD&DPortableUniversal LifeTerm LifeRetirement PlanningOptional Retirement Program: ING & Jefferson National403b: Symetra & ING457: ING
18 Please visit www.fiu.edu/hr for more information! Additional Benefits & ServicePerks & ServicesTuition Waiver ProgramLegal InsurancePet Assure Discount ProgramTri- Rail Discount Program & Free Emergency Ride529 Tax Saving Plan for Dependents Colleague Tuition Saving PlanWellness ProgramsHotels, Restaurants Discount InformationTravel and Tickets DiscountFinancial PlanningWorlds of WellnessEmotionalIntellectualPhysicalSocialSpiritualMentalOccupationalPlease visit for more information!
19 Family Medical Leave of Absence (FMLA) Continuation of Salary Leaves of Absence1250 hours and 12 month of employmentserious health condition of employeebirth or adoption of a childcare for a spouse or a childFamily Medical Leave of Absence (FMLA)Medical (Non-FMLA)Professional DevelopmentMilitary leavePersonal Leave without PayLeaves of AbsenceSick Leave Pool - Employee's own illness up to 480 hoursEnrollment after 6 months with minimum accruals balance of 40 hours / 20 hours PTInitial Donation of 8 hours and 4 hours each year PT employees: 4 hours for / 2 hours each yeasCatastrophic Pool : Donations from the unitContinuation of Salary
20 Workers’ Compensation Emergency transportation CALL Public Safety at (305)Report to SupervisorGo to the nearest emergency roomMedical EmergencyComplete Injury Report OnlineNon Emergency
21 ORP FRS Retirement Plans - Mandatory 1.Pension or 2.Investment 5 providers to choose from within 90 days$255,000 salary limitTIAA-CREF, Valic, ING, Jeffereson National, MetlifeFRSTwo plans to choose from1.Pension or 2.Investment
22 403b 457 Retirement Plans-Voluntary 10 providers to choose from IRS LimitUnder 50 yrs old: $17,500Over 50 yrs old: $23,000TIAA-CREF, Valic, ING, Jeffereson National, Fidelity, Symetra, Vanguard, T. Rowe Price, Metlife, ING Reliastar4576 providers through Florida Deferred CompensationGreat West, ING, Nationwide, T. Rowe Price, Valic, Charles Schwab
23 Health Benefits Deadlines New Faculty Hired 8/19/2014Health Benefits DeadlinesFor September 2014 Health Benefits Coverage Enrollment Deadline*August 29, 2014*Employee must be active in PantherSoft and People First60-Day Benefits Enrollment DeadlineOctober 18, 2014Annual Open EnrollmentOctober 20, 2014 – November 07, 2014for Coverage Effective January 1, 2015Failure to enroll will result in no benefits coverage available for the year 2015, until the next annual Open Enrollment Period with coverage effective January 1, 2016
24 New Faculty Hired 8/19/2014 Retirement Deadlines ORP 90-Day Enrollment DeadlineNovember 16, 2014Default to FRS Pension Plan DeadlineNovember 17, 2014FRS Investment Plan Enrollment DeadlineJanuary 30, 2015Call (866) or default to FRS Pension Plan
25 Please Sign Up with FIU Benefits Representative for an Appointment New Faculty Hired 8/19/2014Benefits DeadlinesEnrollment Labs08/21/2014 and 08/22/2014From 9AM - 4:30PMPlease Sign Up with FIU Benefits Representative for an Appointment
29 New Faculty Orientation Office of Compliance & Integrity Panthers Are:ProactiveAccountableNon-RetaliatoryTransparentHonestEthical and CompliantRespectfulStewards of FIU Resources New Faculty Orientation Office of Compliance & Integrity
30 Welcome to the University Each member of the University community should seek to be an Ethical PantherCore valuesCultureDo the right thingAsk questions and raise concernsIf you see something that you think may not be right –Say something!
31 Why We Are Ethical And Compliant Discuss where policies and procedures can be found.
32 What We Comply With“Everyone says it can’t happen here, until it does.”Michael JosephsonAs public employees, we are subject to the State of Florida Code of EthicsAs Faculty of FIU, we are expected to comply with:The LawFIU RegulationsFIU Policies and Procedures (As approved by the Faculty Senate)Discuss where policies and procedures can be found.
33 Top 8 Ethics and Compliance List Ethics & IntegrityConflict of InterestPersonal Gifts and BenefitsPrivate Interest v Public DutyEmployment and Contractual RelationshipsReporting and DisclosureNepotismReporting SFIPublic officials and employees must:Be independent and impartialNot misuse public position or office for private gainNot solicit or accept personal gifts or benefits that would influence your official action or judgmentSee Ethics in Purchasing and Gift PolicyConflicts of interests, including those arisingfrom University or outside activities, are prohibitedA University officer or employee is prohibited from:Employment or business activities with any entity that does business with the UniversityEmployment or contractual relationship that would create a recurring conflictA University employee may not do business with an entity in which he/she, his/her spouse, or child owns more than a 5% interestHolding secondary employment if not disclosed/approved by Human Resources/ Academic Affairs
34 Top 8 Ethics and Compliance List Cont. Public Records Law (Sunshine Law)Safeguarding University ResourcesZero Tolerance Retaliation PolicyMandatory Child Abuse ReportingSafeguarding Your PrivacyFERPADirectory InformationStudent RecordsPublic officials and employees must:Be independent and impartialNot misuse public position or office for private gainNot solicit or accept personal gifts or benefits that would influence your official action or judgmentSee Ethics in Purchasing and Gift PolicyConflicts of interests, including those arisingfrom University or outside activities, are prohibitedA University officer or employee is prohibited from:Employment or business activities with any entity that does business with the UniversityEmployment or contractual relationship that would create a recurring conflictA University employee may not do business with an entity in which he/she, his/her spouse, or child owns more than a 5% interestHolding secondary employment if not disclosed/approved by Human Resources/ Academic Affairs
35 Do Something and Say Something! Resources:Outside Activities/Conflicts of Interest HR Portal:Florida Department of Children & Families (DCF) Hotline: ABUSE immediately & without delay (Can also make a report by fax or online)If a child is in imminent danger or risk of harm call FIU Police: MMC: or BBC: , or 911 prior to contacting DCFFaculty & Staff Training / Online IT Security & Awareness:Ethics and Compliance Hotline provided by Ethics Point: by calling (24 hours a day, 365 days a year)
36 Resources Office of Compliance & Integrity Florida International UniversityModesto Maidique CampusS.W. 8th StreetPC 429Miami, FLTelephone: (305)Facsimile: (305)
37 Payroll Essentials Presented by: Carlos Flores, Executive Director HR Operations and Systems
38 Agenda hr.fiu.edu as a resource PantherSoft HR On-line Training my.fiu.edum.fiu.eduEmployee Self Service (ESS)Manager Self Service (MSS)Time and LaborOn-line TrainingPayroll Calendar9/12 Program
49 9 over 12 month Deferred Earnings Program (DEP) Available for all 9 month FacultyEnrolled on 1st Pay Period of Fall SemesterDeadline August 22, 2014First Deferral on 09/05/2014 Paycheck19 Deferrals to cover 6 Paychecks in the Summer
55 Office Of Employee Assistance Presented by:Kathryn Kominars, Associate DirectorUniversity Counseling Center
56 Our Mission Enhance the quality of life of FIU faculty and staff Improve personal and organizational effectivenessCreate a healthier campus community
57 OEA offers Free and Confidential Services for FIU Employees and Immediate Family Members ConsultationAssessmentReferral ServicesCounseling & CoachingEldercare Support GroupOn-line courses to enhance personal and professional effectiveness
58 Courses can be found by going to: The Office Of Employee Assistance offers online courses in the area of…Using the EAP in SupervisionWorld of Wellness (WOW): StressWorld of Wellness (WOW): ResilienceWorld of Wellness (WOW): Effective CommunicationWorld of Wellness (WOW): AssertivenessWorld of Wellness (WOW): Generations in the WorkplaceCourses can be found by going to:https://professionaldevelopment.fiu.edu
59 OEA hosts weekly Mindfulness Meditation Sessions! Join us as we practice this ancient approach to reduce stress!Modesto A. Maidique CampusWednesdays, 12PM to 1PMGreen Library GL 482Biscayne Bay Campus (Will restart in the fall)Tuesdays, 12PM to 1PMAcademic II Room: 246B
61 The Office Of Employee Assistance Modesto A. Maidique Campus Can Help!Call Us!Modesto A. Maidique CampusSHC 137Individuals can also be seen at the Biscayne Bay Campus by Appointment!
62 Public Safety and Emergency Management Presented by:Alexander D. Casas, Chief of PoliceAmy B. Aiken, Director of Emergency Management
63 University Police Alexander D. Casas, Chief of Police Modesto Maidique Campus 885 S.W. 109th Avenue, PG-5 Market Station, Miami, FL 33199 Tel: (305) Fax: (305)Emergency: (305) Biscayne Bay Campus 3000 N.E. 151st Street Building SO II, North Miami, FL 33181 Tel: (305) Fax: (305)Emergency: (305) EMERGENCY PHONE NUMBERS: 24 Hours – 7 Days a Week MMC: (305) BBC: (305)
64 Amy B. Aiken Director Department of Emergency Management 305-348-6975 dem.fiu.eduAmy B. AikenDirectorDepartment of Emergency Management
65 Preventing Harassment in the Workplace Presented by:Shirlyon McWhorter, DirectorEqual Opportunity Programs & Diversity
66 “IT’S A MATTER OF RESPECT” EQUAL OPPORTUNITY PROGRAMS & DIVERSITY TRAININGRevised 10/28/04
67 Training Objectives Participants will be able to: Understand the importance of diversityIdentify the “protected categories” and understand that complaints of discrimination/harassment must be based upon one or more of the “protected categories.”Learn the importance of accommodating students in accordance with the Americans with Disabilities ActDefine sexual misconduct and distinguish the two types of sexual harassment.Recognize behaviors or conduct that can be perceived as sexual harassment.Revised 10/28/04
68 Diversity Matters at Florida International University
69 InclusionThe goal is to create and maintain an organizational culture that recognizes, encourages and respects individual differences.
70 ConsciousnessFIU encourages all employees to recognize, appreciate, value, and utilize the unique talents and contributions of all individuals.
71 Protected Categories Gender Race Color Religion National Origin Political BeliefsMarital StatusAgeSexual OrientationVeteran StatusPregnancyDisabilitySexual Harassment5 official race categories:AsianBlackHawaiian/Pacific IslanderAmerican Indian/Alaska NativeWhiteRevised 10/28/04
72 ADA: American Disability Act Understanding and Accommodating
73 Disability Defined Disability is defined as: Having a physical or mental impairment that substantially limits a major life activity (e.g., walking, talking, eating, breathing, seeing, etc.),Having a record of such impairment, orBeing regarded as having such an impairment, even when no limitations exist
74 The Office of Disability Resources (DRC) establishes thorough measures to determine whether a student has a qualified disability. It is of utmost importance that faculty adhere to the accommodations granted by DRC to ensure ADA compliance with government and university guidelines.
75 Presented by S. J. McWhorter, Director EOPD Syllabus StatementOne suggestion is to put a general statement on the course syllabus:Note to students with disabilities: FIU welcomes students with disabilities into the University's educational programs. If you have a disability-related need for modifications or reasonable accommodations in this course, contact the Disability ResourceCenter.Instructors should be notified as early in the semester as possible regarding the need for modification or reasonable accommodations. Since many students have disabilities not readily noticeable, this announcement or statement encourages students to identify their needs early in the semester so timely adaptations can be made.Presented by S. J. McWhorter, Director EOPD
77 Title IXTitle IX of the Education Amendments of 1972 (Title IX), prohibits discrimination on the basis of sex in education programs or activities operated by recipients of Federal financial assistance.No person on the basis of sex should be excluded from participation in, be denied the benefits of, or subject to discrimination under anyAcademicExtracurricularResearchTrainingEducation Program or Activity
78 Scope of CoverageTitle IX protects students and employees from sexual harassment in an institution’s education programs and activities, including:All academic, educational, extracurricular, athletic, and other programs of the institutionOn-campus, off-campus, in transit, sponsored at other locations, etc
79 Definition of Sexual Harassment Unwelcome sexual advances, requests for sexual favors, and other verbal, physical or pictorial conduct of a sexual natureRevised 10/28/04
80 Two Types of Sexual Harassment Quid Pro QuoHostile Work EnvironmentRevised 10/28/04
81 Facts about Sexual Harassment The act(s) must be Severe or PervasiveThe victim may be male or femaleThe victim may be a third party
82 ReportingShirlyon McWhorter Title IX Coordinator Director, Equal Opportunity Programs and Diversity PC215 Phone: (305) For reports or inquiries of gender inequity or gender-based misconduct concerning faculty, staff, and outside contractors, visitors or vendors Kristen Kawczynski Deputy Title IX Coordinator Director, Student Conduct and Conflict Resolution GC311A Phone: (305) For reports or inquiries of gender inequity or gender-based misconduct concerning student on student Julie Berg Senior Associate Athletic Director USCBA 202A Phone: (305) For reports or inquiries of gender inequity or gender-based misconduct involving athletics
84 Retaliation DefinedRetaliation occurs when an employer illegally strikes back at or seeks revenge on an employee or applicant who has participated in a civil rights action which is considered a:Protected ActivityFiled a complaintOpposed an unlawful practice.Participated in an investigationAdverse Employment ActionCausal ConnectionRevised 10/28/04
88 Equal Opportunity Programs and Diversity (305) 348-2785 PC321 Shirlyon J. McWhorter, Esq. Director & Title IX OfficerJai A. Ingraham Assistant Director & ADA CoordinatorDaniel Nicolas CoordinatorKamora Moss Office Coordinator
89 “IT’S A MATTER OF RESPECT” REMEMBER“IT’S A MATTER OF RESPECT”Revised 10/28/04