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Wayne County Public Schools and Seymour Johnson Air Force Base Education Coalition May 2013 Annual Review.

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Presentation on theme: "Wayne County Public Schools and Seymour Johnson Air Force Base Education Coalition May 2013 Annual Review."— Presentation transcript:

1 Wayne County Public Schools and Seymour Johnson Air Force Base Education Coalition May 2013 Annual Review

2 The Military Child Education Coalition is an interdisciplinary committee comprised of Wayne County Public School leaders, WCPS Military Counselor, SJAFB School Liaison Officer, military personnel, and parents. The Coalition meets annually to address issues affecting transitional students via a Local Action Plan. Committee Chair: Jamie Livengood Wayne County Public Schools Phone:

3 PURPOSE OF LOCAL ACTION PLAN To emphasize strategies to be implemented in order to address the issue of transitioning military- connected children.

4 Mission Statement: The Wayne County Education Coalition will work collaboratively with military families, civilian and military leaders, educators and community members to establish support systems and develop processes that promote smooth transitions and resolve other educational issues related to the military child.

5 1.Enrollment Goal To guarantee appropriate placement of new students. Delays in receipt of records could result in insufficient credit being given, credit being denied and postponement of participation in extracurricular activities.

6 1. Enrollment Obj.StrategyOwnerTimelineComments/Measure of Success 1ASJAFB In- Processing (Airman & Family Orientation) SJAFB School Liaison/ WCPS Military Counselor OngoingIn-coming personnel are reminded to work with schools on timely transfer; WCPS maintains an informational table at Airman & Family Orientation (formerly Right Start) 1ASJAFB Out- Processing (SMOOTH MOVE) SJAFB School Liaison Officer OngoingOut-going personnel are reminded to work with schools on timely transfer – update spring 2013 to ensure widest dissemination to outbound personnel 1BBlank Forms on website, such as health assessment and enrollment forms WCPSDoneSee #11 Goal: To guarantee appropriate placement of new students. Delays in receipt of records could result in insufficient credit being given, credit being denied and postponement of participation in extracurricular activities.

7 1.Enrollment continued *Per SB 1541: IC Obj.StrategyOwnerTimelineComments/Measure of Success 1CPrepare and furnish to the outgoing parent a complete set of unofficial educational records Counselors & School Registrars; SJAFB School Liaison Officer OngoingEducate parents on their responsibility to request and transfer student records and to notify the school when a move is planned—at least 5 school days prior to withdrawal. 1DAccept unofficial copy of records for enrollment Counselors & School Registrars; Director of Student Services OngoingSchools should enroll & place student based on unofficial records pending validation by official records. Parents should provide any necessary Special Education records as well. 1EFurnish official education records to receiving school within 10 days Counselors & School Registrars OngoingUpon receipt of request from receiving school Goal: To guarantee appropriate placement of new students. Delays in receipt of records could result in insufficient credit being given, credit being denied and postponement of participation in extracurricular activities.

8 1. Enrollment continued *Per SB 1541: IC Obj.StrategyOwnerTimelineComments/Measure of Success 1FStudents are given 30 days from the date of enrollment to obtain any required immunizations Counselors, School Nurses & School Registrars; SJAFB School Liaison Officer OngoingFor immunization series, initial vaccinations must be obtained within 30 days. 1GAllow students to continue enrollment at grade level from LEA in sending state at time of transition, regardless of age Counselors & School Registrars; Principals OngoingIncludes Kindergarten. A student that has completed the prerequisite grade level shall be eligible for enrollment in the next highest grade level, regardless of age. A student transferring after the start of school shall enter on their validated level from an accredited school in the sending state. Goal: To guarantee appropriate placement of new students. Delays in receipt of records could result in insufficient credit being given, credit being denied and postponement of participation in extracurricular activities.

9 1. Enrollment continued *Per SB 1541: IC Obj.StrategyOwnerTimelineComments/Measure of Success 1HHonor student’s placement in courses based on sending school’s enrollment and/or educational assessments Counselors & School Registrars; Principals OngoingIncludes but is not limited to Honors, International Baccalaureate, Advanced Placement, vocational, technical and career pathways courses. School can subsequently perform evaluations to ensure appropriate placement and continued enrollment in the course(s). Military counselor will annually brief HS counselors regarding placement of inbound students. 1ILEA administrative officials have flexibility in waiving course/program prerequisites, or other preconditions for placement WCPS Administration; Principals OngoingApplies to courses/programs offered under the jurisdiction of the LEA. Military counselor will annually brief HS counselors regarding placement of inbound students. Goal: To guarantee appropriate placement of new students. Delays in receipt of records could result in insufficient credit being given, credit being denied and postponement of participation in extracurricular activities.

10 Goal Provide new students the opportunity to be involved in the school and to be accepted by their peers. Provide a process to include peer grouping, distribution of correct information, adequate support systems, and an understanding staff. 2. Easing Transition

11 Goal: Provide new students the opportunity to be involved in the school and to be accepted by their peers. Provide a process to include peer grouping, distribution of correct information, adequate support systems, and an understanding staff. Obj.StrategyOwnerTimelineComments/Measure of Success 2ASchool Bus: Consistency in Bus Parking/Prompt Bus Assignment WCPSOngoing 2BMaintain School Website during Summer Months WCPSOngoingSchool webmasters are encouraged to maintain school websites during the summer months. 2CStudent Sponsor/Ambassador Program WCPSOngoingWCPS/SJAFB will continue to explore S2S 2DSchool Welcoming Packet, including letter from Military Counselor to incoming families WCPSOngoingEach school provides parents and students with welcome packet 2EOpen House: 1 st and 2 nd Semester Orientation for Parents & Students WCPS Principals Ongoing2 nd Semester Open House at each WCPS High School in January 2FMilitary Counselor Website: WCPSOngoingHub of information for military families

12 Goal To allow new students to participate in the total school experience, including extracurricular activities. If a student demonstrates a level of skill comparable to the participation at large, accommodation should be made where possible. Acceptance and participation in extracurricular activities eases transition into a new school because the student is immediately associated with other students with the same interests. 3. Extracurricular Activities

13 ObjStrategyOwnerTimelineComments/Measure of Success 3AIndividual Schools will post a consolidated list of all extracurricular opportunities available and prerequisite for participation on school’s website WCPSOngoingPosting of all extracurricular activities in timely manner so all students are aware of upcoming events and know eligibility to participate. Military counselor will brief School Webmasters on military student needs. 3BLetters of Referral for Transitioning Student WCPSOngoingUpon Request 3CTransition Packet for StudentsWCPSOngoing 3DFacilitate the opportunity for inclusion in extracurricular activities, regardless of application deadlines *Per SB 1541: IC WCPS Principals, Athletic Directors OngoingTo the extent that the child is otherwise qualified Goal: To allow new students to participate in the total school experience, including extracurricular activities. If a student demonstrates a level of skill comparable to the participation at large, accommodation should be made where possible. Acceptance and participation in extracurricular activities eases transition into a new school because the student is immediately associated with other students with the same interests.

14 Goal Track core subjects for graduation and ensure plan in place to access required courses during the last two years. Students transitioning to a new school during the last two years of high school also face social and emotional hurdles. Ensure plan in place that will accelerate inclusion into activities and social circles. 4. Junior/Senior Moves

15 Obj.StrategyOwnerTimelineComments/Measure of Success 4ATimely exchange of information between sending and receiving schools WCPS; SJAFB School Liaison Officer OngoingMilitary Counselor is resource/means of support 4BAddress the education needs and parental involvement at Right Start and Smooth Move WCPS/SJAFBOngoing 4CProvide students with “exit” packets, upon request, such as a course curriculum guide, recent transcript, teacher recommendations and letters from athletic coaches WCPSOngoing Goal: Track core subjects for graduation and ensure plan in place to access required courses during the last two years. Students transitioning to a new school during the last two years of high school also face social and emotional hurdles. Ensure plan in place that will accelerate inclusion into activities and social circles.

16 4. Junior/Senior Moves Continued ObjStrategyOwnerTimelineComments/Measure of Success 4DAccurate Information posted on all web sites – school calendars, contact information, registration information courses offered, graduation requirements, grading system, etc. WCPS Information & Tech Services, Principals, Webmasters OngoingEach school, department, or division is responsible for maintaining its own content. Military counselor will brief School Webmasters on military student needs. 4ETransition Services in the high school to help compensate for subject matter lost in the move WCPSOngoingPossible use of these strategies: Plato, APEX, Study Island, Tutor.com, Credit Recovery 4FYouth Center Teen Program sponsors a “back to school welcome” for new students SJAFBAnnually in August With SJAFB Youth Director Goal: Track core subjects for graduation and ensure plan in place to access required courses during the last two years. Students transitioning to a new school during the last two years of high school also face social and emotional hurdles. Ensure plan in place that will accelerate inclusion into activities and social circles.

17 Goal Provide current and easily accessed information about the school district. 5. School Calendars

18 Obj.StrategyOwnerTimelineComments/Measure of Success 5AProvide and maintain up-to-date online calendars WCPSOngoingThe district calendars will be maintained year-round. School event calendars are the responsibility of the individual schools. 5BSchool system will work to schedule student days off on major federal holidays, as allowed by NC school calendar law SJAFB/ WCPS OngoingSJAFB School Liaison Officer & Military Counselor serve as members of WCPS Calendar Committee 5CCalendar Creation Explanation on WCPS website SJAFB/ WCPS In transition Will post on Military Counselor website: military military SJAFB will inform of questions not answered on website Goal: Provide current and easily accessed information about the school district

19 Goal Foster postures of acceptance and a willingness to make the new student a part of the school community. Train school faculty, administrative staff, and support staff on the transition issues of the highly mobile student, addressing the social and academic concerns of these students. 6. Professional Development

20 Obj.StrategyOwnerTimelineComments/Measure of Success 6ACustomer Service Training/ Professional development events offered to school administrative and education staff WCPS HR & PR Departments, Principals Ongoing 6BClasses on meeting needs of diverse student population WCPS EC/Special Education, C & I Department Ongoing 6CWCPS sends reps to MCEC institutes and other workshops specific to military student issues WCPSOngoing Goal: Foster postures of acceptance and a willingness to make the new student a part of the school community. Train school faculty, administrative staff, and support staff on the transition issues of the highly mobile student, addressing the social and academic concerns of these students.

21 6. Professional Development continued Obj.StrategyOwnerTimelineComments/Measure of Success 6DWCPS & SJAFB will collaborate with other NC counties where there are military installations WCPS Military Counselor & SJAFB School Liaison Officer OngoingActive partner in NC efforts of military impacted schools, including Craven, Cumberland, Onslow, and Wayne Counties 6EMilitary Counselor will brief WCPS staff on military issues WCPS Military Counselor OngoingAnnual briefing (minimum) to Principals, School Counselors, School Social Workers, and others by request Goal: Foster postures of acceptance and a willingness to make the new student a part of the school community. Train school faculty, administrative staff, and support staff on the transition issues of the highly mobile student, addressing the social and academic concerns of these students.

22 6. Professional Development continued Obj.StrategyOwnerTimelineComments/Measure of Success 6FWCPS & SJAFB will collaborate to provide “Toolkits for Working with Military Children” in all elementary schools WCPS Military Counselor, SJAFB School Liaison Officer, SJAFB Airmen & Family Readiness Center Ongoing 6GWCPS & SJAFB will provide military family readiness materials to middle & high schools, upon request WCPS Military Counselor, SJAFB School Liaison Officer, SJAFB Airmen & Family Readiness Center Ongoing Goal: Foster postures of acceptance and a willingness to make the new student a part of the school community. Train school faculty, administrative staff, and support staff on the transition issues of the highly mobile student, addressing the social and academic concerns of these students.

23 Goal Establish a sustained and mutually beneficial relationship that supports both the mission of the base and the mission of Wayne County Public Schools, creating at each school a welcoming environment and climate that helps all students. SJAFB will partner with WCPS to enhance the quality of education for military students. Develop and nurture strong, lasting relationships between the schools, the base, and military families to increase predictability, find and solve problems and customize responses. 7. Strong, Student-Centered Partnership

24 Obj.StrategyOwnerTimelineComments/Measure of Success 7AMaintain Military Child Education partnership committee WCPS/ SJAFB Ongoing 7BSchool Representatives to Base Activities, i.e., Community Action Information Board, Integrated Delivery System (helping agencies) WCPS/ SJAFB Ongoing 7CBase hosts annual Superintendent, Principals and Central Office Leadership Team SJAFB School Liaison Officer OngoingAnnual Update, if requested, on EOG/EOC Testing by Testing & Accountability Department to SJAFB Senior Leadership Goal: Establish a sustained and mutually beneficial relationship that supports both the mission of the base and the mission of Wayne County Public Schools, creating at each school a welcoming environment and climate that helps all students. SJAFB will partner with WCPS to enhance the quality of education for military students. Develop and nurture strong, lasting relationships between the schools, the base, and military families to increase predictability, find and solve problems and customize responses.

25 Obj.StrategyOwnerTimelineComments/Measure of Success 7DBase Representation on Partner in Education Steering Committee WCPS/ SJAFB Ongoing 7EBase Tours/School ToursSJAFB/ WCPS As requested and as available 7FRecommend military parent representation on parent advisory councils for schools with more than 100 military students or a 10% military population WCPSOngoingRecent population shifts merit annual evaluation 7GQuarterly luncheons between Superintendent of Public Schools, Wing Commander, and their respective staffs WCPS/ SJAFB Ongoing Goal: Establish a sustained and mutually beneficial relationship that supports both the mission of the base and the mission of Wayne County Public Schools, creating at each school a welcoming environment and climate that helps all students. SJAFB will partner with WCPS to enhance the quality of education for military students. Develop and nurture strong, lasting relationships between the schools, the base, and military families to increase predictability, find and solve problems and customize responses. 7. Strong, Student-Centered Partnership continued

26 Obj.StrategyOwnerTimelineComments/Measure of Success 7HWCPS Military Counselor will serve as Liaison with Installation School Liaison Officer WCPSOngoing 7IWPCS and SJAFB maintain an Annual Review and Analysis of Agreement WCPS/ SJAFB OngoingAnnual Review 7JMilitary Counselor and School Liaison Officer will meet at least quarterly to collaborate on WCPS military issues WCPS Military Counselor & SJAFB School Liaison Officer Ongoing Goal: Establish a sustained and mutually beneficial relationship that supports both the mission of the base and the mission of Wayne County Public Schools, creating at each school a welcoming environment and climate that helps all students. SJAFB will partner with WCPS to enhance the quality of education for military students. Develop and nurture strong, lasting relationships between the schools, the base, and military families to increase predictability, find and solve problems and customize responses.

27 Goal Provide NC and Wayne County requirements for graduation. Facilitate the on-time graduation of children of military families. 8. Graduation Requirements

28 ObjStrategyOwnerTimelineComments/Measure of Success 8ADisseminate information about Wayne County graduation requirements WCPSState and local graduation requirements are available online under “Students” tab. 8BLink to school course curriculum guide on High School websites WCPSNow have uniform high school registration catalog. Available as a quick link on the home webpage, or under the “Students” tab. 8CPublish admission requirements for NC colleges/universities WCPSCFNC Link available on the home page as a quick link. 8DAdministrative officials shall waive specific courses required for graduation if similar coursework has been satisfactorily completed in another LEA *Per SB 1541: IC WCPS Principals, C&I Dept OngoingOr shall provide reasonable justification for denial. Military Counselor will brief principals and counselors annually regarding Compact Goal: Provide NC and Wayne County requirements for graduation. Facilitate the on-time graduation of children of military families.

29 8. Graduation Requirements continued *Per SB 1541: IC Obj.StrategyOwnerTimelineComments/Measure of Success 8EIf waiver not granted to student who would qualify to graduate from previous school, WCPS shall provide alternative means of acquiring required coursework so that graduation may occur on time WCPS Principals Ongoing Military Counselor is resource/means of support 8FWCPS shall accept the following in lieu of testing requirements for graduation: 1) exit or EOC exams required for graduation from the sending state; 2) national norm- referenced achievement tests; 3) alternative testing WCPS Principals Ongoing Military Counselor is resource/means of support 8GShould a military student transferring at the beginning or during Senior year be ineligible to graduate from WCPS after all alternatives have been considered, WCPS shall ensure the receipt of a diploma from the sending LEA, if the student meets the graduation requirements from said LEA WCPS Principals OngoingIf sending state is not a member of the Compact, WCPS shall use best efforts to facilitate on-time graduation through 8E, 8F Goal: Provide NC and Wayne County requirements for graduation. Facilitate the on-time graduation of children of military families.

30 8. Graduation Requirements continued Obj.StrategyOwnerTimelineComments/Measure of Success 8HGraduation Project: Military students will participate in the Graduation Project requirement. Military students transitioning into WCPS as a Senior will be given special consideration by the principal on an individual basis. WCPS Principals, C&I Department In transition Information about the Graduation Project is available on individual school websites. General information is also available at Goal: Provide NC and Wayne County requirements for graduation. Facilitate the on-time graduation of children of military families.

31 Goal In-state tuition and scholarship information needs to be readily available to all students and offered to those entering a new high school. 9. Post Secondary Study

32 ObjStrategyOwnerTimelineComments/Meas ure of Success 9ADevelop programs/ procedures to inform parents & students of best methods to complete post-secondary applications. Information packets for College Events; College Application Day; Community College Day; College Visitations; Financial Aid Workshops; Provide SAT and PSAT Info WCPS & SJAFB School Liaison Officer; School Counselors OngoingDone by individual schools 9BCounselors work to assist a new student in preparing college and scholarship applications WCPSOngoing 9CPublicize scholarships and grants available to all students and those uniquely designed for military students. School Liaison will host scholarship night on base. WCPS & SJAFB School Liaison Officer OngoingHigh School Counselors; Military counselor website Goal: In-state tuition and scholarship information needs to be readily available to all students and offered to those entering a new high school.

33 Goal Provide/Obtain adequate notice and information both to and from the receiving school and district for families with students with special needs. Meet the individual needs of the mobile special education student. 10. Special Needs

34 10 Special Needs Obj.StrategyOwnerTimelineComments/Measure of Success 10ASpecial Education/Exceptional Children Programs Page on WCPS webpage WCPS EC Director OngoingPoint to “Instruction” tab; click “Special Education” 10BInformation Segment on WCPS webpage; link to Exceptional Child Assistance Center (ECAC) WCPS EC Department and Military Counselor OngoingGeneral info posted on EC page and at military military 10CWCPS/SJAFB Special Needs Identification Program collaborate for SNIP identified families WCPS/ SJAFB OngoingEFMP (Exceptional Family Member Program) is a resource for family support and navigation. POC information will be posted to Military Counselor and School Liaison websites. Goal: Provide/Obtain adequate notice and information both to and from the receiving school and district for families with students with special needs. Meet the individual needs of the mobile special education student.

35 10 Special Needs Goal: Provide/Obtain adequate notice and information both to and from the receiving school and district for families with students with special needs. Meet the individual needs of the mobile special education student. Obj.StrategyOwnerTimelineComments/Measure of Success 10DProvide information on AIG program requirements and procedures on WCPS website WCPS EC Department OngoingAdded to Exceptional Children site. 10ESchools will honor the placement/participation in like educational programs, such as (but not limited to) AIG. *Per SB 1541: IC WCPS EC Department, Principals OngoingSchools can perform subsequent evaluations to ensure appropriate placement. 10FIn compliance with IDEA, WCPS will initially provide comparable services to a student with disabilities based on current IEP. *Per SB 1541: IC WCPS EC Department OngoingSchools can perform subsequent evaluations to ensure appropriate placement.

36 10 Special Needs Goal: Provide/Obtain adequate notice and information both to and from the receiving school and district for families with students with special needs. Meet the individual needs of the mobile special education student. Obj.StrategyOwnerTimelineComments/Measure of Success 10GIn compliance with Section 504 of the Rehabilitation Act, WCPS will make reasonable accommodations & modifications to address the needs of incoming students with disabilities, subject to existing 504 plan, to provide student with equal access to education. *Per SB 1541: IC WCPS Curriculum & Instruction Dept OngoingSchools can perform subsequent evaluations to ensure appropriate placement.

37 Goal Provide easy access to forms and information – Local Action Plan Items. 11. WCPS/Individual School Website

38 ChecklistComments County Wide Registration Form Other Enrollment Forms, including proof of guardianship if not biological parent Kindergarten Health Assessment Sports Physical Student Release – Authorization to pick up Child Board Policy Medical Forms Proof of Residence, if known Alert Now communication systemOnline access via WCPS website Video Release AuthorizationOn website as part of policy manual Special Needs Forms Acceptable Use Policy student form Goal: Provide easy access to forms and information – Forms – Local Action Plan Items 1, 3, 4, 8.

39 11. WCPS/Individual School Website ChecklistComments Classes offered at each high sch o ol listed in WCPS Registration Catalog, available online One registration catalog for all high schools Grading System – Link Policy on Class RankingCan be found in individual school handbooks and in registration catalog, available online Admission Requirements for major NC colleges/universities – Link to CFNC Done—link is on website Wayne County graduation requirementsUpdated as changes occur—online and in registration catalog NC graduation requirementsLink to DPI Link to NC Student Accountability on WCPS websiteListed in “Board Policies” available online Link to NC Essential Standards & Common Core Curriculum on DPI website In progress All WCPS Board policies are available onlineListed Goal: Provide easy access to forms and information –Curriculum - Local Action Plan Items 4, 8.

40 11. WCPS/Individual School Website ChecklistComments General statement on WCPS website to refer to individual school’s webpage and school’s point of contact Under schools dropdown tab on website List of school’s athletic directors/club advisors for points of contact In progress Link to NC Athletic Association for information on standards and prerequisites for participation In progress Establish links to national academic organizations and their websites, i.e., FFA, HOSA, National Honor Society, Beta Club, Students Against Drunk Driving (SADD) Individual school websites Add Web page statement for Honor Society or Beta club to suggest student brings letters of reference with them to expedite enrollment in activity Non-specific statement on website Goal: Provide easy access to forms and information; Information on sports, club and other extracurricular activities: dates/times of tryouts, session start/end times and points of contact at school – Extracurricular Activities – Local Action Plan Item #3.

41 11. WCPS/Individual School Website ChecklistComments School start dates and times, including staggered start for kindergarten Done—Month to month calendar on new website. System calendar & start/end dates. Statement about staggered K opening. Contact Information for County Office administrators Done—On website for C.O. administrators Publish/Link for dates of College Day, Open House, Community College Visitations, Financial Aid Workshops Varies by School—posted on school websites and advertised through school announcements Provide preparation and testing dates for PSAT/SAT/ACT On district & individual school websites Provide standardized testing calendarInformation provided by Testing & Accountability – schedule on website Goal: Provide easy access to forms and information – Calendar Events – Local Action Plan Item #5.

42 11. WCPS/Individual School Website ChecklistComments Special Needs Frequently Asked Questions Segment EC Dept website has a FAQ document. Information also on Military Counselor website: Link to Exceptional Children’s Assistance Center (ECAC) 504 Accommodation Plan information and each school’s point of contact In progress Forms needed ACADEMICALLY AND INTELLECTUALLY GIFTED PROGRAM SEGMENT AIG information, program requirements, and procedures Documentation needed for AIG program Goal: Provide easy access to forms and information – Special Needs – Local Action Plan Item #10.

43 11. WCPS/Individual School Website ChecklistComments School Supply List – by gradeBy school Link home schooling information to Office of Nonpublic Instruction – home school website School Liaison will post on his website Information Segments specific to military student issues WCPS Military Counselor & SJAFB School Liaison will put information on websites Checklist for Transitioning Students to WCPSOn SJAFB website and on Military Counselor site Checklist for Transitioning Students from WCPSOn SJAFB website & the Military Counselor website Goal: Provide easy access to forms and information – General – Local Action Plan Item #10.


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