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Montgomery County Board of Elections Election Inspector Training.

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Presentation on theme: "Montgomery County Board of Elections Election Inspector Training."— Presentation transcript:

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2 Montgomery County Board of Elections Election Inspector Training

3 Purpose Enforce NYS Election Laws Ensure Voters Rights Election day protocol Voter Education – The new mark of voting

4 At the Polls Inspectors are in charge One chairperson at each district Officiate as a board Affidavi t Assi st Close Verify ID Oaths Sig n Count Open

5 Changes this year Election Coordinator PIP at each poll site Onsite voting machine tech Affidavit overseer Voter Greeter An inspector at a district Regional Technician Prior custodian

6 Opening The Polls Arrive one hour before opening Confirm Security Seals on Imagecast voting machine and Security Bag Inventory supplies Use the inventory list in suitcase Count all ballots and record on ballot transmittal Arrange polling area Put up signs and sign posts American flag Distant markers Voting/privacy booths Start voting machine Not working properly – contact PIP

7 INSPECTORS RECORD SEAL NUMBERS IN THIS COLUMN THEN REMOVE ONLY #2 AND #3 AFTER REMOVING AL L SUPPLIES FROM BALLOT BOX (CABINET) AND TURNING ON MACHINE CLOSE AND LOCK DOOR AND PLACE A NEW SEAL ON DOOR RECORD THAT NUMBER HERE

8 Ballot Transmittal Form

9 Poll Watchers Are appointed by a party or candidate Be a resident of county Must have a certificate signed by party officer or candidate Certificate to be on display at inspector’s table and returned to BOE at close Are entitled to: Observe the opening and closing of polls Ask questions, make lists, acquire info as to who has voted, and challenge a voter Cannot sit with inspectors or act as greeters

10 Processing Voters Verify voter Ask their name and verify if address is correct If their address is incorrect, and still in district then complete the name/address change section in front of poll book Compare signatures If they have changed their name, they should sign as in book then complete name/address change section in front of poll book Is ID required–ask for a NYS drivers license/id card Compare address on id with poll book Record id number above signature box If something does not match-challenge voter Ballot stub number

11 Enter ID # and name from poll book Print current name and/or address Voter must sign current name M13596 Thomas Smith Tom Jones 159 East Main Street Tom Jones

12 Print Driver license # here

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14 Voter Rights To cast a vote and have it count Maximum of three attempts to cast a ballot Third chance must be hand counted Record stub number Spoiled ballot must be returned before issue of new ballot Draw line thru spoiled ballot number enter new ballot number

15 Voter Privacy Private voting area (Guardrail) Privacy sleeves Received with Ballot Ticket to cast ballot Returned after inserting ballot in scanner Privacy Booths No one loitering behind another voter Privacy at scanner

16 Challenges Challenged by who Reason a voter may be challenged Administering oaths Challenges are decided by Complete challenge report section Enter information of voter being challenged as It appears in poll book

17 Affidavit Ballot Pre-printed ballot inserted in special envelope Voter must Completely fill out the front and back of envelope Sign and date Mark ballot and place inside envelope Return sealed envelope to inspector Inspector must Verify envelope for completeness Sign inspector section on oath side of envelope Complete affidavit section of poll book

18 Affidavit Oath Side Voter completes these sections Inspector completes

19 Registration Side Name, address Date of birth Signature is required

20 Court Orders What it is When unregistered or challenged person insists on voting Permits person to vote on machine What an Inspector must do upon receipt Allow person to vote on machine (if instructed) Or to vote by affidavit ballot Record appropriately in court order section of poll book

21 Emergency Ballots Door on end of Imagecast used only during machine breakdown Notify BOE Do not let anyone walk away without dropping a ballot in the ballot box Can be scanned after repair

22 Spoiled Ballots When voter needs a new ballot Over voted ballot Extra marks on ballot Tabulator unable to read Placed in specially marked envelope Voter receives maximum of 3 3 rd ballot must be counted by hand Count quantity for ballot transmittal at closing of poll

23 Building Emergency Your safety first Prepare ahead of time Remove poll books Remove ballots Remove tally and canvass sheets Lock machine with security key Close Polls

24 Voter Education POSITIVE ATTITUDE Show video Display sample ballot Hang voting instructions in booth and on wall Try to refrain from being overly helpful

25 Assisting the Voter Voter must be able to request assistance Anyone - except employer or union rep Take assistance oath Complete assistance provided section BMD can also assist As it appears in poll book

26 Voter with Disabilities Greeting the voter Communication Environment Special equipment Service animals

27 Closing Declare polls closed Secure entrance Allow voters in line to vote Secure voting machine Evacuate all unauthorized persons Prepare security pack & ballots for pickup Start Canvass of the results Emergency/un-scanned ballots Printer tape Write in votes Account for all ballots

28 Total

29 Reporting and Returns Complete inspector return and statement of canvass book Attach result tapes (by ballot ID) Sign last page Sign first page of poll book Complete and sign other reports Ballot transmittal/reconciliation Complete information on envelopes Pack up all signs and supplies

30 Reporting and Returns GRAY ENVELOPE  Complete information on envelope  Insert statement of canvass  Insert completed affidavit envelopes  Return with election supply bag WHITE/YELLOW ENVELOPES  Complete information on white and yellow envelopes  Seal envelope  Return with election supply bag

31 Write-in BMD ballot counts Actual machine counts Inspectors complete the dotted lines only Will not have to complete any of this if only one machine is used or there are no un- scanned ballots Enter votes for any un-scanned ballots in this column

32 John Hancock All inspectors must sign to certify results

33 More Information Chairperson Supply list Imagecast Supply list Inspector’s handbooks Security Seal Reporting and Replacement Security Bag Ballot Bag Write-in Bag

34 THE SEAL NUMBERS FROM OPENING TO CLOSE SHOULD BE THE SAME EXCEPT FOR #2, #3 AND MAYBE #7 A NEW SEAL SHOULD BE PLACED IN THESE LOCATIONS BEFORE PLACING THE COVER ON

35 Poll Site Setup

36 Testing Why the cross out ??? 8


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