Connect to your website Before connecting make sure: Your internet is working You have SSLVPN on (All Programs > Cisco AnyConnect VPN Client > Login with your asurite id)
Connect to your website 1.Type the URL or copy and paste 2.Connect
Browse to the webpage you wish to make changes 3. Click the Edit Button
Make text changes 5. Click Send and select Send for Publish on pull down menu It is important to select Send for Publish (don’t select any other options)
Send the draft to another Contribute user Select Heather Landes, Amy Ng and Maritza Maurer Check the Notify recipients through e-mail box. Give a detailed description of the changes. (to select more than one use Ctrl and click on the names (for Mac interface, Apple and click to select names).
For Headers use the styles 1.Heading 1 2.Heading 2
Special Characters To add special characters such as copyright, en dash, accents, etc., go to Insert > Special Characters > Select what you need. Note: If you are copying and pasting from Word, save your Word file as Plain Text format (.txt), clean your text and then paste to Contribute. Once text is in Contribute, format special characters.
Absolute Links An absolute link is the full URL of the webpage. An absolute link looks like http://herbergerinstitute.asu.edu/students/index.php. A relative link looks like /students/index.php or../students/index.php. It is important to convert all of our links into absolute links. To do this, you must copy the URL you browsed, click on Drafts and Recent Pages and paste it to the HREF: window
Add a PDF Naming Convention Recommendation: Lowercase No special characters. 25 characters maximum. Example: my_file_name_112509.pdf Link > File on My Computer > Browse > Select > OK
Spell Check Before Sending for Publish check your draft for spelling errors. Follow AP Style to maintain consistency among all Herberger Institute web pages http://herbergerinstitute.asu.edu/faculty/resources/communications/media_copy_style.phphttp://herbergerinstitute.asu.edu/faculty/resources/communications/media_copy_style.php. Note: Contribute will underline a word when it thinks it’s misspelled.
Spell Check Right-click word and select Check Spelling (PC only) Select Format > Check Spelling F7 (PC only)
Includes What is an include? When we have the exact same information in more than one page we will use server side includes. Include.html Make Update1 Page1.php Update1 will happen here http://herbergerinstitute.asu.edu/students/undergrad/current/scholarships/ap plications_design.php Page2.php Update1 will happen here http://herbergerinstitute.asu.edu/students/undergrad/prospective/scholarships/ applications_design.php Page3.php Update1 will happen here http://design.asu.edu/students/undergrad/current/scholarships/applications.ph p Page4.php Update1 will happen here http://design.asu.edu/students/grad/prospective/scholarships/applications.php http://herbergerinstitute.asu.edu/students/includes/scholarships_applications_design.html
Includes How do I know I have to use an include? When you open your webpage in Contribute, you will probably see the header, but for the contents you will see a php icon. http://herbergerinstitute.asu.edu/students/undergrad/current/applying.phphttp://herbergerinstitute.asu.edu/students/undergrad/current/applying.php.
Includes How do I find the include? You will be provided with a list of includes from the Communications department. This list is located on Google docs, so you can have access at anytime. Include files are usually in html format.
Includes What do I do next? Copy and paste the include URL address to Contribute. Edit and Send for Publish as normal. After the file has been published, make sure to check all the pages that are affected.
Web Contents Submission When do I use Contribute? To make simple text changes To Add PDFs to your web site.
Web Contents Submission When do I use the Directory Submit Online form? http://herbergerinstitute.asu.edu/directory/submit.php http://herbergerinstitute.asu.edu/directory/submit.php Faculty or staff addition or update It is not self-manage, Web team staff will update your database entry Bio – maximum of 400 words with an option to upload your CV
Web Contents Submission When do I use the Focus on Faculty online form? http://herbergerinstitute.asu.edu/directory/submit.php http://herbergerinstitute.asu.edu/directory/submit.php Recent faculty accomplishments such as research or innovative/creative breakthrough, distinctive teaching method, community engagement, major award or grant, book/publication, or exhibition/performance Faculty members submit their own accomplishments Communications reviews and approves before it appears on public pages
Web Contents Submission How do I submit a News Press Release? http://herbergerinstitute.asu.edu/news/admin/edit.php http://herbergerinstitute.asu.edu/news/admin/edit.php Unit liaisons write and submit news Communications reviews and approves before it appears on public pages Intended for news, not for past events
Web Contents Submission How do I submit an Event? http://herbergerinstitute.asu.edu/events/eventsub.php http://herbergerinstitute.asu.edu/events/eventsub.php Unit liaisons write, update and submit events Communications reviews and approves before it appears on public pages Events for the calendar must be for the general public Herberger events calendar and the ASU events calendar do not share a database, liaisons will need to submit both Liaisons may update their events, however any updates takes the event off the live site(s). Communications will need to re-approve. For events that are updated within one week of the event, liaisons must contact Heather Landes and Amy Ng via e-mail to expedite approval.
Web Contents Submission When do I use the Web update online form? http://herbergerinstitute.asu.edu/faculty/resources/communications/ design_web_update_form.php If none of the options above apply to your request, then submit a Web update This could be for navigation changes, adding new Web pages, adding images, etc. Content to be formatted in a table
Contribute Office Hours Every second Wednesday of each month from 1:30–2:30 p.m. Location: Communications office The communications team will provide individual support during these office hours. We will have computers available for you to use.