Presentation on theme: "Getting the Word Out Holding a Town Hall Meeting"— Presentation transcript:
1Getting the Word Out Holding a Town Hall Meeting Heather West, MEd.American Cancer SocietyCommunity Manager – Health Initiatives
2Holding a Town Hall Meeting: Objectives Identify steps to plan an effective Town Hall Meeting.Provide tips on how to promote your event.Offer examples of supporting documents used to implement a Town Hall Meeting.
3Planning a Town Hall Meeting Planning CommitteeObjectivesFormat
4Planning Committee: Make Selection Early Form Partnerships Utilize ResourcesDefine ResponsibilitiesPlanManagePromote
5Bringing the Community Together Identify Objectives:Bringing the Community TogetherUnder a Common GoalCreate Awareness vs. Call to ActionWhat’s your issue and what do you want people to know or do?Empowering or Informative
6Format: Panel Media Roundtable Policy Panel Policymakers and General PublicMedia RoundtableReportersPolicy PanelRecommendations/Findings from Public Input
8Location, Location, Location: Location is Key!Set the tone of your event.Make Determination EarlyAccessibilityParkingMeets Format NeedsNeutral GroundPublic Library, Community Centers, Hospitals, Universities
9Finding the Right Date: Equally ImportantCoordinate with Key Policymakers and other VIPsScout Community CalendarsAvoid Competing Community Events
10The Panelists: Experts In the Field Broad Range of Experience Local AngleWell PreppedDefine Roles, Event Background, Informal Prep Session
11The Facilitator: Community Figure Neutral Party Seen as a “Collaborator”Responsible for Facilitating Panel Discussion and Fielding Questions
12Staffing the Event: Who is job is it anyway? Media RequestsMeet and GreetPanelists and the AudienceDistribute MaterialsRecord Comments/QuestionsManage Equipment
13Achieving the success you want and deserve. Event PromotionAchieving the success you want and deserve.
14Getting the Media Out: Media Advisory Alerts the medial of your event News ReleasesProvides content for reporters to usePress KitsProvides details for reporters who cover the event
15It’s Not Just the Media: Personal InvitesOther Meetings/OrganizationsEvent CalendarsFlyers/PostersLetters to the Editor
16The Day is Finally Here….. The Town Hall MeetingThe Day is Finally Here…..
17Ready, Set, Go: Room Set Up Meeting Implementation Facilitate Interviews