Presentation on theme: "Federal Resume Writing Workshop"— Presentation transcript:
1 Federal Resume Writing Workshop An overview of steps taken in preparing a federal resume for employmentFederal Resume Writing Workshop
2 Workshop ObjectivesAfter completing this course, participants will be able to:Identify the three basic types of resumes and the benefitsWrite clear, brief, and complete descriptions of work experience incorporating the PAR approach--Problem, Action, Result ModelRecognize and use high impact wordsWrite accomplishment statements in resume highlighting skills and abilities to perform the jobReview vacancy announcement questionnaires and discuss response strategiesHands-on resume practice
3 What is a Federal Resume A document for starting or advancing your government careerMarketing piece, career summary, and personal presentationFocused, well-written, and clearly organizedProfessionally presented career package
4 Basic Types of Resumes Chronological Resume Functional Resume (Skills) Combination Resume (Functional and chronological)TargetedUSAJobs
5 Chronological Resume Advantages Most recent experience is listed first, followed by each previous jobAdvantagesSimplest and quickest resume style to writeGood style to use if you have a good work history in jobs similar to those you want nowDisadvantagesMay display your weaknessQuickly show an employer things like gaps in employment, frequent job changes, lack of work experience related to your job objective, recent graduation, etc.Advantage: Good style to use if you have a good work history in jobs similar to those you want now.Disadvantage: Quickly show an employer things like gaps in employment, frequent job changes, lack of work experience related to your job objective, recent graduation, etc.
6 Functional ResumeEmphasizes skills that your job requires than a chronological resumeAdvantages:Allows you to present accomplishments from all of your life experiencesPresents your strengths and avoids showing your weaknessesDisadvantages:Hides details that can be used to screen people outSome employers may not like this typeCan be much harder to writeDistribute Sample
7 Combination ResumeIncludes elements of both the chronological and the functional formatsGood type of resume to use if you have a reasonably good work history, but want the advantages that are contained in using a functional resumeEmphasize your most important responsibilitiesDistribute Sample
8 Targeted ResumeAny of the 3 styles –Chronological, Functional, CombinationResume is tailored for a specific agency/company or position
9 Automatic Format USAJobs Resume builder NameAddressCell Phone, Home Phone,Country of CitizenshipVeterans’ PreferenceContact Current EmployerAvailabilityJob TypeWork ScheduleDesired LocationsWork StatusWork ExperienceEducationJob Related TrainingLanguagesAffiliationsReferencesAdditional Information
10 Resume Format Job Information Announcement number, title and grade(s) of jobPersonal InformationName, mailing address, and telephone numberSocial Security Number (XXX-XX-1234)Reinstatement eligibility (Attach SF-50 to show proof of your career or career conditional status)EducationCollege or university include name, city, state, major, and year of degree(s)Report attendance or degrees from accredited institutions recognized by the U.S. Department of EducationOther QualificationsJob related training courses (list with title and year)Job related skills (languages, computer software/hardware)Job related certificates and licenses (list current relevant information)Job related honors, awards, and special accomplishments
11 Resume FormatList Dates But Do Not Send Documents for:Performance Awards, Publications, or Memberships in Professional AssociationsWork Experience – include paid and non-paid work experience related to the position during the past 10 yearsJob Title (include job series and grade/level for Federal positions)Employer’s name and addressSupervisor’s name and phone numberSalaryCapture how your experience/background matches the competencies and/or knowledge, skills, and abilities required for the job.Identify your accomplishments/outcomeIdentify your accomplishments/outcomePivotal words help to show the scope of your responsibilityUsing the PAR model format improves your accomplishment statements
12 How to Write a Resume Customize your resume to each job Focus on areas where your experience or education overlap with the experience or education described in the Job Opportunity AnnouncementProvide sufficient detail, but use concise languageAvoid information that does not add substanceClearly focus on a specific job title and address the employer’s stated requirements for the positionUse headings to guide the readerMust have information to write a good resumeInformation about jobs held in the pastInformation to select the most relevant accomplishments, skills and experience for this positionNote: The more you know about the position, the more you can tailor your resume to fit the jobResume has to sell you in short order
13 How to Write a Resume (Continued) Read the vacancy announcement and note the required qualifications and the occupational questionnaireRemember the resume is evaluated on what is written so describe your duties and accomplishments thoroughlyUse clear, concise statements written in first person that highlight the qualifications you possess relating to the positionPositions held in the past should be described in the past tenseInclude special assignments (e.g., details, tasks forces, and committees)If relevant, include voluntary assignmentsIf possible, quantify your accomplishments (e.g., decreased overtime usage by 20%, manage budget of $20M)
14 How to Write a Resume (Continued) Don’t cross-reference items in your resume or applicationDon’t just state the kind of award and when it was received, provide a brief descriptionDon’t make it challenging for the reviewer – you will not get full credit if it cannot be readDon’t attach unsolicited material such as letters of recommendation, training certificates, copies of awards, or examples of work (unless requested)Don’t use words from your position description when writing resume and supporting statementsDon’t describe work of others or that of the organizationDon’t exaggerateDon’t be humble
15 How to Write a Resume (Continued) Include recent education and training that enhance your qualificationsAbsolutely no typos or grammatical errorsUse “strong action verbs” sometime referred to as “buzz words” to effectively describe your experience in plain languageAvoid the use of agency or industry specific acronyms (when used make sure you explain at least once)Think in terms of transferable skills, examples includeResearch and InvestigationOral and WrittenCommunicationHuman Relations and Interpersonal SkillsManagement and Administrative Skills
16 Identify Transferable Skills ExamplesCommunicationWriting, speaking, listening, using communication tools like appropriatelyCritical thinkingAnalysis, problem-solving, strategic planning, decision-makingSelf-managementGood time manager, organized, motivated, responsible, reliableInterpersonalUnderstanding, diplomatic, discreet, supportive, assertiveAn important part of what makes you different and marketable—your brand—is your skills. But identifying them is often challenging, because we often take what we do well for granted.Of the various types of skills we have, our transferable skills, skills we can use across different fields and jobs, are often the most difficult to identify. That’s because they often aren’t as obvious as our more specific job-related skills.Let’s say you’re a web designer with exceptional organizational skills. These skills would be important for organizing and retrieving web files. You can use these skills not only in web design jobs but other jobs as well. Let’s say you want to become a project manager. In that case, your great organizational skills would be a major selling point.
17 Transferable Skills Examples (Cont’d) Occupation: Web designerWith exceptional organizational skills. These skills would be important for organizing and retrieving web files. You can use these skills not only in web design jobs but other jobs as well.Occupation: Project ManagerWant to become a project manager. In that case, your great organizational skills would be a major selling point.
18 Benefits of a Federal Resume Highlights your backgroundEmphasizes accomplishments and results of your actionsHighlights critical job-related informationTarget the announcement with your relevant experience, education, and skillsProvides a flexible format (word processing program) to create a resume instead of a formLooks attractive and is easy to readHelps career changers
19 Top Resume Strategies Sell Yourself and Your Brand Identify Transferable SkillsHighlight Your AccomplishmentsUse Keywords Effectively
21 Sentence Impact Words Pivotal Words Action Verbs ToEntailingWithThroughWhich/thatEncompassingAmongInvolvingResultingBased onValued atSpecializing inIncludes (ing)RequiringConsisting ofDealing withIn (response)(..accordance)(..collaboration)(..compliance)ComprisingByForAsPivotal words expand ideas by including the:MethodResultScopeAssociationClarification or purpose/intent
22 Pivotal Words Example by Increased sales 45% which for as establishing key contacts throughout the Washington marketimproved the store’s ranking from #56 to #3 in the nation.three consecutive years.the #1 marketing manager among 75 others company-widebywhichforasIncreased sales 45%
23 Problem-Action-Results PAR MODEL This learn to organize your thoughts and your written words
24 Using the PAR ApproachAccomplishments and outcome statements should be written using the PAR ApproachProblem-Action-ResultProblem—State the problem that existed in your workplaceAction—Describe what you did about it, and finallyResult—Point out the beneficial results.
25 Par Model Example 1 Dissect the sentence Transformed a disorganized, inefficient warehouse into a smooth-running operation by totally redesigning the layout. This saved the company thousands of dollars in recovered stock.Problem -- Transformed a disorganized, inefficient warehouse into a smooth-running operationAction -- by totally redesigning the layout.Result -- This saved the company thousands of dollars in recovered stock.
26 Par Model Example 2 Dissect the sentence Improved an engineering company’s obsolete filing system by developing a simple but sophisticated functional-coding system. This saved time and money by recovering valuable, previously lost, project records.Problem -- Improved an engineering company’s obsolete filing systemAction -- by developing a simple but sophisticated functional-coding system.Result -- This saved time and money by recovering valuable, previously lost, project records.
27 Par Model Example 3 Dissect the sentence Identified significant time lags in the issuance of employee evaluations which led to employee dissatisfaction and managerial frustration. Under my direction, the staff developed an automated electronic system to remind managers of deadlines. As a result of initiating this tracking system, 100% management compliance was achieved in providing timely performance feedback to employees.Problem -- Identified significant time lags in the issuance of employee evaluations which led to employee dissatisfaction and managerial frustration.Action -- Under my direction, the staff developed an automated electronic system to remind managers of deadlines.Result -- As a result of initiating this tracking system, 100% management compliance was achieved in providing timely performance feedback to employees.
28 Exercise –PAR Model & Impact Words Prepare a statement to support your level of proficiency for this competencyAbility to communicate information to a variety of audiences and prepare written documents for presentations, meetings, and briefings.
29 AccomplishmentsThis section will help you learn to organize your thoughts and your written words
30 What are Accomplishments? Your accomplishmentsAre what set you apart from all other candidatesShow the hiring authorities that you are the most qualified applicant for the jobForm the foundation of your “skill sets”
31 What are Accomplishments? (Continued) “Headlines” of your career experience and the measure of how well your current skills and abilities fit the requirementsThey are anything you have done or are doing:work, projects you have completed,classes you have finished, orvolunteer programs you are involvedNote: In short, accomplishments are descriptions of anything you have done and the results of those actions.of the job you are applying
32 What are Accomplishments? (Continued) Improved operations by making things easier or better.Resolved a problem/situation with little or no increase in time, energy, dollars, people, etc.Effectively acted as a liaison between departments which helped to make things run more efficiently.Produced reports/data that enabled management to make more informed decisions.Note: First identify the results of your work efforts in terms of contributions, impact and skills, rather than position, titles or job descriptions.An activity is an accomplishment if you
33 Highlighting Accomplishments Example ProblemActionResultBeth was asked to look at the company’s online project file system, which was disorganized and hard to use.She analyzed the system and reorganized it so information was more logically arranged and easier to find.She made consultants’ work easier, which saved them time and allowed them to serve customers more effectively.Here’s an example from our sample resume for Beth Smith, an administrative assistant looking for work as a project coordinator:Think about what you did in past jobs. What problems did you solve? What solutions did you come up with? What benefits did this have for the business, customers. or employees? Here’s how Beth expressed the accomplishments from the table above:“Led a project to streamline and reorganize the company’s SharePoint project file system, making it easier and faster for consultants to find information and serve customers.”
34 Highlighting Accomplishments “Led a project to streamline and reorganize the company’s SharePoint project file system, making it easier and faster for consultants to find information and serve customers.”
35 Guidelines for Writing Accomplishments 1. Be Specific.My proactive and inclusive leadership in this position resulted in an engaged, peak-performing team that worked together to achieve multiple organizational successes. Under my leadership, the teams completed audits within 150 days (115 days less than and far exceeding the department-wide average of 265 days). We also reduced the time required to complete investigations by 50%, and issued high-quality investigation reports within 90 days. These improvements in efficiency and productivity led to a monetary savings of approximately $5.5M, in man-hour dollars, across the future years Agency budget.
36 Guidelines for Writing Accomplishments 2. Describe your accomplishments in measurable and quantifiable terms whenever possible.SMS UPGRADE: Led the project team tasked to upgrade from SMS 2.0 to SMS 2003 with minimal interruption to the production environment. Developed and executed a detailed project plan and led a 15-person technical team through the configuration, integration, pilot, and rapid deployment stages to upgrade 80 SMS servers providing enterprise management for over 250 servers and 5,000 client workstations (2005).3. Target the vacancy you are applying.There are three major things to keep in mind when you are writing about your accomplishments:
37 Accomplishment Statements Using PAR Model ProblemActionResultOrchestrated a change to a longstanding operational practice that changed the facilities multiple runway operation to a single runway configuration.Prioritized and encouraged two research groups to explore different options of moving the tower forward. Held weekly information sessions to monitor progress and maintain currency with each group’s ideas.Ideas were accepted and approved by all officials including receiving headquarter approval to implement ideas. Controller workforce was more respective of the change they help to create and all safety concerns were sufficiently addressed.
38 Accomplishment statements using par model At the Tower, overtime and unscheduled leave usage were high with $0 for overtime budget.As the Front Line Manager, I developed a schedule with a combination of 10 hour and 8 hour days rotating days off. After successfully negotiating with the union, they agreed to the schedule. As the Acting Air Traffic Manager, I managed the schedule implementation.Controller unscheduled leave reduced by 40 percent and the schedule saved the Agency $7,550 in overtime from FY09—FY10 and $1,922 in first quarter of FY11.ProblemActionResult
39 Accomplishment Statements Original AccomplishmentsImproved AccomplishmentWas outstanding manager.Coordinated with all department to ensure customer satisfaction.Received three promotions and ten pay raises in ten years. As supervisor, rate in top 25% for last three years.Coordinated with all departments nationwide to ensure customer satisfaction. Result was an average of six customer commendations per month.
40 Accomplishment Statements Original AccomplishmentsImproved AccomplishmentAs part of team, successfully completed project ahead of schedule and under budget.Administered labor contract effectively with minimum grievancesAs part of management development team, successfully completed performance appraisal ahead of schedule and $10M under budget.Administered complex union contracts involving travel, transfer, seniority, wages and benefits. Negotiated settlement of 70% of labor grievances at my level.
41 Accomplishment Statements Improved AccomplishmentOriginal AccomplishmentsSuccessfully implemented recognition and tracking procedures for 50 employees.Proven track record for system sales bringing in high revenue.Successfully computerized recognition and tracking system for 50 employees. Project involved extensive data changes and resulted in saving $15,000 a year in clerical time.Sold telephone systems and brought in $50,000 revenue each month.
42 ExerciseWork individually to write a narrative about a task you performed on the job using the P-A-R behavioral modelYou will have 10 minutes to do this!
44 Occupational Questionnaire Automated on-line assessment of determining the best qualified applicants for the positionOccupational questionnaires contain statements related to the specific competencies that are required for the positionCompetency is a measureable pattern of knowledge, skills, abilities, and/or other characteristics needed to perform the work in the occupational functions successfully.
45 Occupational Questionnaire Usually applicants are requested to rate themselves on a proficiency scale of 1-5 for each individual question.Example:I have no education, training, or experience in performing this task.I have some experience performing this task, either in training or on the job under close supervision.I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager, or senior employee.I have extensive experience and demonstrated expertise in performing this task, or I have trained or provided technical guidance to others in performing this task.I have extensive experience regularly performing this task as part of my job and I am considered as an expert by others in performing this task.
46 Occupational Questionnaire You may be requested to provide a “supporting statement” to demonstrate the level of proficiency you have claimed to help the agency determine your qualifications for the position.Do not state “see resume”.Do not provide a resume or job description like response or state “please refer to above” from previous statements which does not provide adequate support or address the self-rated question.Each statement response should be tailored to the specific task statement.Responses should include sufficient detail to clearly describe all relevant aspects of education and/or work experience that support the self rating.
47 Occupational Questionnaire FAA Form – Request for Transfer Consideration and AcknowledgementFAA Form Rating of Air Traffic Experience for AT MovementNote: These forms are used for applications for Certified Professional Controllers (CPC) positions onlyMust be submitted to your rating official on or before the vacancy closing date (if applicable)Must be submitted in a stamped envelope, addressed appropriately per the vacancy announcement
48 Conducting a Job Search FAA WEBSITE:USAJOBS WEBSITE:Use USAJOBS site to search by series, location, and agency. Create and store your resume at the site to streamline your application process.If you’re a first timer visiting USAJOBS, then visit this site that has tutorials and step by step instructions for using USAJOBS.https://my.usajobs.gov/SpotlightsAll/SpotlightDetails?contentID=66