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2014 Student Affairs and Enrollment Management Dual Enrollment Update April 8, 2014.

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Presentation on theme: "2014 Student Affairs and Enrollment Management Dual Enrollment Update April 8, 2014."— Presentation transcript:

1 2014 Student Affairs and Enrollment Management Dual Enrollment Update April 8, 2014

2 Dual Enrollment Participation Requirements Laura Talbot Director of Curriculum & Accreditation

3 Texas Success Initiative

4 The Texas Success Initiative requires ALL new students to be assessed academically to determine their level of college readiness Texas Education Code Section

5 Texas Success Initiative (TSI) Exemption Scores ACT SAT Exit Level TAKS STAAR/End of Course (EOC) Exam Student is exempt from further assessment Texas Education Code Section

6 Texas Success Initiative (TSI) Exemption Scores Students who have graduated with an associate or baccalaureate degree Students who transfer from a private or independent accredited college Students who have transferred from an Out- of-State College and have satisfactorily completed college-level coursework as determined by the college.

7 Texas Success Initiative (TSI) Exemption Scores TAASTAKSSTARR EOCACT SAT READING89READING 2200 & 3 READING (ENGLISH III, LEVEL II)2000ENGLISH19 VERBAL500 WRITING1770WRITINGWRITING (ENGLISH III, LEVEL II)2000MATH19 MATH500 MATH86MATH2200MATH (ALGEBRA II, LEVEL II)4000COMPOSITE23 COMPOSITE1070 Exemption is valid for a period of five (5) years from the date of testing. STAAR/End of Course (EOC) Exam  minimum score of Level 2 on the English III (both reading and writing)  minimum score of Level 2 on the Algebra II (mathematics section)

8 TSI Assessment THEA ACCUPLACER COMPASS ASSET New TSI Began 1 st Class Day – August 26, 2013 Texas Education Code Section These instruments were valid through 2013 Summer sessions only.

9 TSI Assessment Cut Scores Approved by the THECB April 25, 2013 Approved phase-in College Ready cut-scores Phase 1 – Freshmen entering higher education Fall 2013 Mathematics -350 Reading -351 Writing –Essay Score of 5; Essay Score of 4 and Multiple Choice of 363

10 Dual Enrollment Participation Requirements

11 Dual Enrollment Participation – Academic Courses Title 19, Part I, Chapter 4, Subchapter D, Rule 4.85 (b) Student Eligibility. (1) A high school student is eligible to enroll in dual credit courses in the eleventh and/or twelfth grade if the student: (A) demonstrates college readiness by achieving the minimum passing standards under the provisions of the Texas Success Initiative as set forth in §4.57 of this title…… on relevant section(s) of an assessment instrument…..;

12 Dual Enrollment Participation – Academic Courses or (B) demonstrates that he or she is exempt under the provisions of the Texas Success Initiative as set forth §4.54 of this title…. (2) An eleventh grade high school student is also eligible to enroll in dual credit courses under the following conditions: (A) a student achieves a minimum designated Level 2 final phase-in score on the Algebra II end-of-course assessment and/or the English II reading or English II writing end-of- course assessments, relevant to the courses to be attempted……. ; or

13 Dual Enrollment Participation Academic Courses (B) the student achieves a combined score of 107 on the PSAT/NMSQT with a minimum of 50 on the critical reading and/or mathematics test relevant to the courses to be attempted. An eligible high school student who has enrolled in dual credit under this provision must demonstrate eligibility to enroll in dual credit courses in twelfth grade; or (C) the student achieves a composite score of 23 on the PLAN with a 19 or higher in mathematics and English. An eligible high school student who has enrolled in dual credit under this provision must demonstrate eligibility to enroll in dual credit courses in twelfth grade.

14 ACT, SAT, PSAT/NMSQT Scores ACTSATPSAT/NMSQT English19500 Combined score of 107 with minimum 50 Math19500 in critical Reading and/or Math relevant Composite231070to the college course.

15 TSI Assessment Scores As determined by the academic course: Reading351 + Writing E5+ or E4/MC 363 or E4/MC 361 – 362 Math350+

16 Dual Enrollment Participation – Workforce Courses (3) A high school student is eligible to enroll in workforce education dual credit courses in the eleventh and/or twelfth grade if the student demonstrates that he or she has achieved the designated minimum final phase-in score on the Algebra I end-of-course assessment and/or the English II reading or English II writing end-of-course assessments relevant to the courses to be attempted.

17 STARR EOC Scores For Academic Courses requiring proficiency in Reading and/or Writing: English II End of Course (EOC) test Update for Spring 2014: Combined English II EOC At least a 2000 in Reading and/or Writing as determined by the course. A least a 4000 combined score. For Math courses: Algebra II EOC test (not available any longer until 2016) At least a 4000 score CTE courses requiring proficiency in Math: Algebra I EOC test CTE courses requiring proficiency in ELA: English II EOC test Update beginning Spring 2014: Combined English II EOC At least a 3872 score At least a 1929 score in Reading and/or 1928 in Writing, as determined by the course. Score pending confirmation

18 All Courses (5) To be eligible for enrollment in a dual credit course offered by a public college, students must meet all the college's regular prerequisite requirements designated for that course (e.g., minimum score on a specified placement test, minimum grade in a specified previous course, etc.).

19 Participation Prior to Junior Year (Non-ECHS) (6) ………..students must have at least junior year high school standing. Exceptions to this requirement for students with demonstrated outstanding academic performance and capability (as evidenced by achieving or exceeding the minimum TSI college readiness standards on PSAT/NMSQT, PLAN, SAT, ACT, or TSI Assessment) may be approved by the principal of the high school and the chief academic officer of the college……(Interpretation: College Ready in all areas) ECHS Students are exempt from this provision and may participate as Freshmen/Sophomores by meeting the minimum passing scores on the relevant assessment exam for the course.

20 Additional Limitations High school students shall not be enrolled in more than two dual credit courses per semester. Exceptions to this requirement for students with demonstrated outstanding academic performance and capability (as evidenced by grade-point average, ACT or SAT scores, or other assessment indicators)……to a maximum of 15 semester credit hours. (B) A student enrolling in more than two dual credit courses in a semester must pass all courses during that semester with a grade of C or better to continue to enroll in more than two dual credit courses in following semesters. ECHS STUDENTS ARE EXEMPT FROM THIS PROVISION

21 Questions?

22 Academic Affairs Dual Enrollment Updates Nicolas Gonzalez Administrator for High School Programs and Services

23 Dual Enrollment Updates Test scores – STAAR – EOC Scale Course perquisites HS Math/English course DEF – Steps 12 th Day roster verification

24 Important Information Test scores for student eligibility Official Placement Scale (Effective Fall 2013) STAAR/EOC Performance Standards & Minimum Scores Fall 2014 Dual Enrollment Course Pre-Requisites Section of House Bill 5

25 Extras Dual Enrollment Faculty – Process for Approval Statement on 12 th -Day Rosters Statement on Web System Approval

26 NETWORKING BREAK

27 Student Affairs and Enrollment Management Dual Enrollment Updates Larry Barroso Director of College Connections and Admissions

28 Dual Enrollment Admission & Registration Timelines

29 New Deadline Requirements All students must have a cleared admission status by the first class day. All admission documents must be processed by the first class day: application, transcript, and test scores. Priority Registration will be given to students who are cleared by the first class day.

30 Summer I 2014 Dual Enrollment Admission & Registration Timeline

31 Fall 2014 Dual Enrollment Admission & Registration Timeline

32 Late Enrollment Fee Per Board Policy 3235, a Late Enrollment Fee of $ per course will be assessed for students admitted after Census. Students may be registered late for: Application is not received by the Dual Enrollment Admission Deadline Transcripts and test scores not received by first class day Failure to sign a registration form by Census Failure to submit qualifying test scores by Census Failure to clear student hold by Census

33 Testing & Qualifying On/After 1 st Class Day As a result of the new Dual Enrollment Admission & Registration Timelines, students will no longer be registered with examinations administered on or after the first class day. Students may use those qualifying scores to enroll in another semester.

34 Course Limitations ECHS students may request to be enrolled up to 18 credit hours per semester with the approval of the HS principal and STC Vice President for Academic Affairs This includes “S” and “non-S” sections Requests will be reviewed on an individual basis

35 Admission Process Admission applications must be received by the Dual Enrollment Admission Deadline (Aug. 22 nd ) to avoid Late Enrollment. Students must complete and submit the application to South Texas College. Be Advised: Applications may take 24 to 48 hours to be transmitted to the College and processed by the Office of Admissions & Records.

36 Recommended Actions Hold Parent Meetings Inform Students of Deadlines Screen Students for Admission Application Schedule meetings between Dual2Degree Specialists, Counselors and Instructors

37 Reconciliation Process

38 New Reconciliation Process Reconciliation Deadline Established Emphasizes Greater Instructor Accountability Reconciliation Data Is Collected & Shared Reconciliation Appeal Form

39 Reconciliation Data For the Fall 2014 semester, there were a total of 1,124 registration errors reported to the College after Census Day.

40 Ongoing Registration Issues Instructors are not verifying rosters – Monday before Census – 12 th Class Day – After Withdrawal Deadline Registration errors are not reported to College in a timely manner Students are adversely affected by roster discrepancies

41 Common Scenarios Student dropped from HS roster, but NOT College roster Student added to HS roster, but NOT College roster Student withdrawn from HS roster after 12 th class day, but NOT College Roster

42 What Happens When Student Is Not Dropped From Roster? Instructor must post a grade (Incomplete, F) Student receives unsatisfactory grade on permanent college roster Student Financial Aid (SAP) Status affected Student Academic Standing (GPA) affected Graduating student applying for college admission/ scholarship is affected

43 What Happens When Student Is Not Added to Roster? Instructor cannot post a grade Instructor does not communicate error to HS/ South Texas College Student does not receive grade on college roster; cannot transfer/apply credits at another College/University

44 Reconciliation Request Appeal Form Registration errors reported to the College after the established Reconciliation Deadline must be appealed to the College for review and approval The form must be signed by the dual enrollment instructor, the course instructor and the high school principal All forms must be submitted to the College before the end of the term

45 Recommendations to High Schools Identify a high school administrator to hold high school faculty accountable for registration errors Meet with high school faculty before/after a semester to identify and address registration issues Pre-screen students

46 Questions?

47 South Texas College Dual2Degree Initiatives Tony Matamoros Coordinator of Dual Enrollment

48 Fall 2013 Accomplishments Dual Enrollment Orientations Progress Meter Rollout Dual Enrollment Admission & Registration Timeline Course Limitations Reconciliation – Instructor Accountability

49 Dual Enrollment Orientations Over 9,000 Students Participated in Dual Enrollment Orientations in Fall 2013

50 Objectives of Dual Enrollment Orientation Instill College Mindset Communicate College Expectations Explain Admission/Registration Process Inform students on Satisfactory Academic Progress Inform students on Academic Standing JagNet and Blackboard Orientation Explain Access to College Resources

51 Summer & Fall 2014 New Initiatives Dual 2 Degree Student Success Plan Satisfactory Academic Standing Workshops SAEM Dual Enrollment Manual Graduating Progress Meter

52 Dual 2 Degree Student Success Plan

53 Launch Date: June 1 st !

54 STC Scholastic Success Policy All students are expected to meet academic standards for coursework completed at STC. Students who fail to maintain a cumulative GPA of 2.00 are considered scholastically deficient and will be placed on Academic Probation or Academic Suspension as appropriate. Students Placed on Probation/Suspension must complete a Scholastic Success Plan with a STC Counselor.

55 Scholastic Success Standards Level of Academic SuccessGPA Criteria Good StandingCumulative GPA is 2.00 or above Academic ProbationCumulative GPA has dropped below 2.00 Continued Academic ProbationPreviously on Academic Probation and cumulative GPA is below 2.00 and current semester GPA is below 2.00 Academic SuspensionPreviously on Academic Probation and cumulative GPA is below 2.00 and current semester GPA is below 2.00

56 Spring 2014 Dual Enrollment Data StatusTotal Probation429 Continued Probation121 Suspension107 Total:657 Percentage of Total DE Students:5.1% In the Spring 2014 term, there were a total of 657 dual enrollment students placed on Academic Probation/Suspension

57 Spring 2014 Data Continued... Grade LevelCP/ProbationSuspensionTotal 12 th th th th 640 TOTAL: The majority of dual enrollment students placed on Academic Probation/Suspension were upperclassmen. 40% were Seniors.

58 Dual 2 Degree Student Success Plan Is designed to replace the Scholastic Success Plan for dual enrollment students placed on Academic Probation. Featured online, it gives students greater accessibility to clear student holds as a result of academic deficiency.

59 Objectives MONITOR student academic success INFORM high school contacts of student academic standing ENFORCE STC Scholastic Success Standards STREAMLINE process by allowing students to clear academic holds online

60 Monitor Student Success At the end of each term, Outreach will run new reports of dual enrollment students placed on Academic Probation and Suspension. Registration holds will be placed on all student accounts who do not meet the College’s scholastic success standards.

61 Inform HS of Student Academic Standing Outreach will begin to share dual enrollment data with high school contacts regarding dual enrollment students’ academic standing Reports will be disseminated at the end of each term HS contacts should communicate information to students

62 Enforce Scholastic Success Policy All students placed on Academic Probation must successfully complete a Dual 2 Degree Student Success Plan All students placed on Academic Suspension must visit with a STC counselor Failure to clear holds by Census Day will result in assessment of Late Enrollment Fee

63 Streamline Registration Process Students will now have the opportunity to finish a scholastic success policy without having to visit with a STC counselor if placed on Academic Probation. Students may log in from any computer location with internet access. Students may finish the plan at their own pace.

64 Success Plan Components 1.Importance of GPA 2.STC Scholastic Success Policy 3.Consequences for Failing/Withdrawing 4.Successful Tips 5.STC Counseling Services 6.STC Services & Resources

65 Instructions Students must: Successfully Complete the Plan Complete & Submit the Plan At least one day before Census Complete the Plan for each term placed on Academic Probation/Suspension

66 Satisfactory Academic Progress

67 Satisfactory Academic Standing (SAP) Federal regulation that must be applied by all colleges and universities awarding federal financial aid Satisfactory academic progress must be maintained regardless of whether or not a student has received financial aid All students, including dual enrollment students, must adhere to the policy to be eligible for financial aid as entering freshmen at South Texas College.

68 SAP Categories GoodWarningSuspension Good Status – Student is meeting the schools satisfactory academic progress standard and continues to receive federal financial aid Warning Status – Student is not meeting the satisfactory academic standard, but is still eligible for federal financial aid Suspension Status – Student is no longer eligible for federal financial aid Probation Status – Student has submitted an appeal and has been approved to receive federal financial aid consideration Probation

69 SAP Requirements Students must satisfy three requirements: 1. Complete 67% of courses attempted cumulatively 2. Maintain overall GPA at Graduate within the Maximum Time Frame

70 Spring 2014 Dual Enrollment Data In the Spring 2014 term, there were a total of 1,779 dual enrollment students on SAP Warning/Suspension:

71 Spring 2014 DE Data Continued... The majority of dual enrollment students on Warning/Suspension are upperclassmen. GradeWarningSuspensionTotal 12 th th th th 1610 *No Grad. Date180 TOTAL:1, ,778

72 Grade Level Distribution More than 43% of all dual enrollment students on Warning/Suspension were seniors. Additionally, seniors made up 61% of all dual enrollment students on Suspension. Grade Level% Warning% Suspension% of Total DE on Warning/Suspension 12 th 27.6%15.8%43.4% 11 th 26.0%6.1%32.1% 10 th 10.5%3.8%14.3% 9 th 9.0%0.0%9.0%

73 SAP Workshops Beginning Spring 2014, Outreach will work with high school contacts in: Identifying students placed on SAP Warning/Suspension Holding SAP Workshops to inform students and parents of SAP implications

74 Sharing Data With High Schools

75 FERPA The Family Education Rights and Privacy Act (FERPA) prohibits the College, or a high school official, from disclosing information to a parent concerning a student’s college record. This includes: Students’ Admission & Registration Status Grades, GPA, Transcript Financial Aid Status or Academic Standing Status

76 Student Access To Academic Records Currently, dual enrollment students may access their Academic Standing Status and their SAP status by logging on to their JagNet Accounts

77 Student Access to Academic/SAP Records South Texas College also notifies students of their academic standing status and SAP status via: notifications Letters sent to home address

78 Graduating Progress Meter All dual enrollment students will be added to the Progress Meter by Fall 2014.

79 Graduating Progress Meter Students will begin receiving off-track notifications

80 SAEM Dual Enrollment Manual Available: June 1 st !

81 SAEM Dual Enrollment Manual The SAEM Dual Enrollment Manual is designed for high school contacts. It will explain the dual enrollment admission and registration process in detail as well as other components of the Dual 2 Degree Program. It will be made available on the Outreach Department website soon.

82 Questions?

83 Announcements

84 Spring 2014 Dates to Remember April 17 – April 20 College Closed - Semester Break. April 22 Last Day to Withdraw May 16 – May 17Graduation

85

86 Thank you for your ongoing support and dedication!!!


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