Presentation on theme: "Introduction ¬Name ¬Designation ¬Matriculation/Junior High School ¬Intermediate/High School ¬Graduation/Post Graduation ¬Hobbies ¬Special Mention ¬Max/Min."— Presentation transcript:
Introduction ¬Name ¬Designation ¬Matriculation/Junior High School ¬Intermediate/High School ¬Graduation/Post Graduation ¬Hobbies ¬Special Mention ¬Max/Min ages of children
Strategic Time Management VisionBalance Leadership Personal Organization Prioritization Azum (Determination) Purpose of the Vision Ultimate Purpose STM-MAP Ideology Strategic Visions Workshop
Definition of Strategic Time Management Having a clear purpose and vision in life and effectively utilizing the time to realize the vision while maintaining a balance in all of life’s roles is termed as ‘Strategic Time Management’. -Suleman Ahmer 1-1
“ Noise ” Unwanted signals affecting the performance of a system
Time Management technical definition of the word “Important” Anything that takes us towards our ‘worthwhile goals’ is termed as ‘important’ and anything that takes us away from our ‘worthwhile goals’ or doesn’t take us towards our ‘worthwhile goals’ is called ‘not important’. 6-3
Time Management Technical Definition of the word “Worthwhile Goal” Anything that adds value to our life in this world or hereafter and we want to achieve it. 6-3
Time Management Technical Definition of the word “Urgent” Something which if not done now, definitely / most probably can’t be done later is called an urgent activity. 6-4
Value WantDoing Examples Grid Lines Gym Tennis Swimming Tahajjud Speeding Music Over eating Living with pollution Value- Want GRID Worthwhile Goals- Grid Lines 1 & 2
ImportantLikeDoing Examples Grid Lines Going to Library Buying expensive books Driving to Library Looking for books TV Tearing up books Unnecessary Time with Friends Important-Like GRID Worthwhile Goal: Book Reading Time with friends Successful people spend their lives in Grid Lines 1,2,3 and Super Successful people spend their lives in Grid Lines 1 and 2
Since different people have different worthwhile goals, things that are important for one person may not be important to the other. Liking / dislike has nothing to do with important We should weigh if the same activity has both important and not important elements. If the important element is more than the not important element, call it ‘important’ or vice versa.
UrgentNot Urgent Not Important Important Q 1 Important Urgent Q 3 Not Important Urgent Q 2 Important Not Urgent Q 4 Not Important Not Urgent THE TIME QUADRANT SYSTEM
Urgent Not Urgent Not Important Important Q 1 Q 2 Q 3Q 4
F I L T E R Handling Q3s Disturbance
Urgent Not Urgent Not Important Q 1 Q 2 Q 3 Q 4 Link Between Q4 and Q1
Murphy’s Law If something can go wrong, It will.
A report is due on June 25 th which will take 2 days to complete. June 09 th June 12 th June 17 th June 22 nd June 23 rd June 25 th Q2 Zone Q1 Zone Q2 Q1
Disinterest (apathy) Eustress Stress June 09 th June 17 th June 22 nd June 23 rd June 25 th June 12 th
Q2 zone “Low stress high quality zone” Q1 zone “High stress low quality zone”
Prefrontal Lobe Cortex
STRESS FEAR A threat of loss in future GRIEF A sad state of mind over the loss in past
Buffer “This is the margin of time incorporated into an activity which accounts for delays that can be anticipated.” 6-15
Marginal Q2 “A Q2 activity which has been initiated within the space of its buffer is called marginal Q2.” 6-15
Internal Q1s Q1 situations, which arise because: Q1 situations, which arise because: ¬We have ignored a Q2 activity. ¬We have delayed a Q2 activity. ¬ We have not found a possible Q2 activity and done it. External Q1sare those Q1 situations, which are not internal Q1s. External Q1s are those Q1 situations, which are not internal Q1s.
The Gatekeeper of tasks: GK-Book 10-1
Concept You need to have the ability to remember and document each and every promise and commitment that you make.
Telephone numbers and addresses with accompanying notes. General reminders like buying a battery for your watch or changing the rear lamp of your car. Reminders regarding appointments with people. Picking up milk for your home. Some possible entries
Grocery lists. Expenses Putting down how much you jogged the other day. Jotting down the winning idea that came to you while you were stuck in the traffic jam. An excellent proverb or a verse from poetry that you would like to refer to later. Some possible entries
Interaction of the GK Book with the To-Do Lists YEAR MONTH WEEK DAY SCAN EVERY Master Current Year Current Month Current Week Today GK Book Daily Scheduler
Today TL Current Week TL Previous Day’s Today TL GK Book Compilation of the TODAY To-Do List
Current Week’s TL Current Month’s TL Previous Week’s TL GK Book Compilation of the Weekly To-Do List
Compilation of the Monthly To-Do List Current Month’s TL Current Year’s TL Previous Month’s TL GK Book
Compilation of the Yearly To-Do List Current Year’s TL Master TL Previous Year’s TL GK Book
Concept You must have the capacity to remember a meeting and its duration that was set months in advance.
May/June June 08
A1 A1: Aslam Khan Budget Meeting, Karachi Sheraton Hotel A1: Aslam Khan Budget Meeting, Karachi Sheraton Hotel May/June
3 Cardinal rules of D.S. ¬Don’t give an appointment to anyone without looking at your D.S. ¬Don’t start your day without looking at your D.S. ¬Always have the active week on the left side.
A1 A1: Job Interview with Mr. Abrar MEETING WITH MR. ABRAR Q1 TRQ1 Time Restricted Q1 WALK Q2 TRQ2 Time Restricted Q2 May/June
The Concept of TRQ1 The degree of success of a person is directly proportional to how well he can convert his Q2s into TRQ2s and treat them as ‘ TRQ1s ’. 8-1
Suppose one wants to build a house Requirements Budget Location Hiring an architect
“ We can safely conclude that it is unwise to start building a house without a vision and a plan ”
Just as it is unwise to start building your house without a plan, it is unwise to start your day, your week, your month, your year and your life without a vision and a plan
We at Timelenders suggest that before we start our day we should invest……… ¬At least 45 minutes to vision and plan our day. ¬At least 4 hours to vision and plan our week ¬At least 8 hours to vision and plan our month ¬And at least 3 days to vision and plan our year.
I don’t have 45 minutes in the beginning of the day?
The fastest land animal on earth Top speed is 110 km per hour From 0 to 90 km per hour in 4 seconds
Lessons From Cheetah ¬ Vision, vision and vision Planning, planning and planning “It is better to plan for a year and execute in a day than to plan in a day and execute in a year.” ¬ Focus and unity of decision “Think a 100 times before you make a decision but once you make a decision stand by it as one man.” ¬ Flexibility in strategy (Sprint VS Stalk) “Life is not a sprint, it’s a marathon.” “Planning is not an expense, it’s an investment.” “Planning is not predicting the future; it is the best course of action.” ¬ What race are you in?
“ To do something in a fashion that in the available resources cannot be done better. ” 3 – 1 Excellence
Excellence (Ihsan) Tafseer Maariful Quran, Mufti Muhammad Shafi says about Ihsan: The last sentence of the verse (195): (And do good. Of course, Allah loves those who do good), gives an incentive to do everything nicely. The Holy Quran calls this Ihsan. Now, doing something nicely, can take two forms. When Ihsan relates to Ibadah(worship), its meaning has been explained by the Holy Prophet himeself in the well known hadith of Jibrail where he said that ‘ you should worship Allah as if you are seeing him, and if you can not achieve that degree of perception, then you should, at the least, believe that Allah is seeing you’. And the other form is, Ihsan in managing relationships and transactions with people.
The strength of a chain is the strength of its weakest link