4 FedRooms room nights reported Average weighted savings off per diem/room night Average percentage below per diem/room night FY13 government-wide savings Final Results for FY2013 4.6% $5.21 $5.28M * Based on October 2012 – September 2013 reported data 1,012,517 1M Nights!
5 How Do Travelers Book FedRooms? FedRooms.com Government online booking tools ETS2 – Concur Government Edition (CGE) and E2 Solutions Defense Travel System (DTS) Travel agencies TSS Schedule Embedded Reservation centers & hotel direct FedRooms has EVERY channel covered!
7 2013 Impact of Not Being Accepted Accepted Properties vs. Suspended Properties* FedRooms.com: 40% more room nights in 2013 Up 4% from 2012 Reported room nights: 75% more room nights in CY 2013 Up 1% from 2012 *Status on 12/31/13 Suspended properties are out of ETS/DTS in a minimum of 2 weeks!
10 2015 RFP Tier 1 - 50% of SmartPay spend 105 Major Markets - US 10 Major Markets - International Tier 2 All other locations, both US and International
11 2015 RFP Solicited through Lanyon Tier 1 FedRooms Major Markets - US Transient FedRooms Major Markets - US Extended Stay FedRooms Major Markets -International Tier 2 FedRooms US Transient FedRooms Extended Stay FedRooms International
12 2015 RFP Preparation FedRooms Program If you are a Marriot or independent property, send an email to hotels@FedRooms.com to let us know you are interested in the 2015 FedRooms program.hotels@FedRooms.com Runs calendar year 1/1/2015 – 12/31/2015 Assume previous year’s per diem 10/1/2014– 12/31/14 for 10/1/2015– 12/31/2015 Per Diems: www.gsa.gov/portal/perdiemwww.gsa.gov/portal/perdiem
13 Lanyon RFP New RFP format distributed upon receipt of the list 2 new mandatory custom questions Does the hotel agree NOT to sell a competing government (GOV) rate to Federal Government and Department of Defense travelers? (Y or N) Does the hotel agree NOT to participate in any managed lodging programs that are directed toward Federal Government and Department of Defense travelers? (Y or N) Additional mandatory fields No dynamic rates on the RFP (but can be loaded in the GDS and we will audit to rate offered)
14 Lanyon RFP Solicitations released the week of Sept 22 nd Bids are due Major Markets - Nov 15 th Others - Dec 13 th Acceptances will begin week of Dec 15 th We will be developing a formula to calculate number of properties needed in each market based on an occupancy factor. (If you have a recommendation, let us know.)
15 Major Market RFP Acceptance Criteria Most Heavily Weighted Criteria XVU only – no GOV rate Proximity to Federal & Military business center Additional Criteria LRA Competitive rate Free breakfast, internet, parking Centralized reporting & remitting
16 Major Market RFP Disqualification Criteria Reporting & Remittance performance Reporting is due by the 20 th of each month Payment is due by the 5 th of the following month Rate Loading performance Rates loaded timely and accurately and remain loaded accurately through the entire program year 2014 performance will be evaluated prior to acceptance for 2015
17 Overview - Key Dates to Remember September 17 RFP responses due from management companies September 20 Solicitations released November 15 Bids due in the major markets December 13 Bids due in all other markets