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1 Simplifying End-to-End Travel for the Federal Employee 05/24/06 E-Gov Travel.

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Presentation on theme: "1 Simplifying End-to-End Travel for the Federal Employee 05/24/06 E-Gov Travel."— Presentation transcript:

1 1 Simplifying End-to-End Travel for the Federal Employee 05/24/06 E-Gov Travel

2 2

3 3 Enterprise Management Information Acquisition Budget Financial Assistance Core Financials Property Travel

4 4 E-Gov Travel Three Components TMCTAVSOBE Carlson 03/05 GetThere 03/05 E2 Solutions FBMS Schedule

5 5 End-to-End Travel Solution Reporting, Data Exchange, and More Travel Planning and Cost Estimating Reservations Filing, Processing, and Approving Official Travel Claims Travel Reimbursement Data Fulfillment Services Travel Authorization

6 6 A/OPC Agency/Organization Program Coordinator Traveler Travel Arranger Travel Approver System Administrator Auditor/ Examiner Key Pieces to the E-Gov Travel Puzzle

7 7 Process Improvements Actual/ Reduced Expenses Centrally Billed Items Per Diem for correct location Miscellaneous Expenses Entry ErrorsLodging Mathematical errors Meals and Incidentals Mileage Receipts Missing

8 8 Transaction Fees Fee Self Service Domestic or International with Air or Rail $10.50 Self Service Domestic or International without Air or Rail – Lodging/Rental Car Only $ 5.00 Agent Assisted Domestic with Air or Rail $24.50 Agent Assisted International with Air or Rail $24.50 Agent Assisted Domestic or International without Air or Rail – Lodging/Rental Car Only $10.00 Local Voucher $5.00 TDY Voucher $14.00 Faxed Receipts $.25/page Scanned Receipts free

9 9 $3,297,259 $2,242,136 DOI Average OBE Use March 2005 – March 2006: 56% Use = $1,055,123 savings

10 10 1 st Place Average Adoption Rates March March nd Place

11 11 E-Gov Travel Impact on Travelers –Single contact for all travel issues –Convenient 24/7 access and paperless processes –Integrated end-to-end travel administration –Personalized experience with increased visibility of available travel options –Full travel agent support 24/7, when required –Standardized Interior-wide travel processes –Eliminate redundant administrative data entry and multiple logon screens

12 12 E-Gov Travel Impact on Travel Managers –Standardizes Interior-wide Travel Policy/Practices –Improves Controls –Cost –Business Rules –Spend visibility –Accountability –Superior Business Intelligence –Standardizes reporting –Reduces time/effort to produce reports –Real-time accurate travel information supporting effective and timely travel decisions –Eases travel processes –Decreases policy burdens

13 13 One Primary Approver One Primary Alternate Options for Approval Multiple Approving “Pool” Approving Official Approving Official Approving Official If Primary is unavailable

14 14 Levels of Approval Multiple Approving Levels Based on Business Rules

15 15 Conditional Routing Foreign Travel Types Travel Dollar Entitlements Non- Federally Sponsored Accounting Classification Airfare Class Actual/ Reduced Expenses LeaveDeviation

16 16 Deployment 2 (OSM, MMS) Deployment 3 (BLM, OS, GovWorks) Deployment 4 (BOR) Deployment 5 (FWS, USGS) Deployment 6 (NPS, BIA) 10/06 10/07 10/08 10/09 10/10

17 17 Just in Time Train the Trainer “Go Green” Web & Computer Based Quick Reference Guide Step by Step

18 18 Obtaining E-Gov Travel Information DOI –Office of Financial Management (PFM): –Your Bureau Lead –Your Bureau Intranet –Federal Travel Regulation (www.gsa.gov) –DOI Travel Newsletter CW Government Travel –OBE and Demo on E2: –Agent Assist/Help Desk: (Toll Free) –UAT2 Testing: Contact your Bureau Lead

19 19 NameBureauPhone Sabrina Nolasco Kathy Lohman BIA (Fax) Cindy Halbert Ginger Allen BLM Shirley Keller Diane Parks-Stott BOR Dawn Smith, Charge CardDO/NBC Tammy Coble, InterfacesDO/FBMS (office) (cell) Tamara Peyton, Department Marvin Wilson Sandy Sprunt Carolee Zidan FWS Robert Smith Nanci Kodweis MMS Barbara Edwards Kim Nguyen Angela Terry NPS Bernadette HerreraOSM Jackie Lynch Kerry Riley USGS


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