Presentation on theme: "ISSS Orientation 2015 An overview of F-1 & J-1 student immigration documents, how to maintain status, on- and off- campus work, and other international."— Presentation transcript:
1ISSS Orientation 2015An overview of F-1 & J-1 student immigration documents, how to maintain status, on- and off- campus work, and other international student issues
2International Student & Scholar Services StaffDoris Clausen, DirectorElizabeth Gill, Associate DirectorCaitlin Chavarria, AdvisorKarine Nanagoulian, Incoming Intl. Student AdvisorJean Lee, Interim AdvisorTrinh Nguyen, CoordinatorStudent WorkersYating LanSushmita DeLocation & Office HoursHowe Center, 5th FloorMonday through Friday, 9 AM to 5 PMOpen office hours: Tues. and Thurs,1:30-4:30 PM
3Points-of-Contact Caitlin Chavarria Elizabeth Gill/Jean Lee All undergraduate studentsAll J-1 graduate and undergraduate studentsAll F-1 graduate students in the Howe School of Technology ManagementMajors included under Business Intelligence and Analytics, Enterprise Project Management, Information Systems, Management, Telecommunications Management, Technology Management, and MBAElizabeth Gill/Jean LeeAll F-1 graduate students in the School of Systems & EnterprisesAll F-1 graduate students in the Charles V. Schaefer School of Engineering & ScienceAll F-1 graduate students in the College of Arts and Letters
4Check In!MOST IMPORTANT:You must have checked in with our offices during the check-in session today OR in our office before today. For anyone who missed check-in (tell your friends!), you must check in at our offices on the 5th floor of the Howe Center no later than January 20, 2015!
5Immigration Who’s WhoThe Department of Homeland Security (DHS) consists of three main immigration-related agencies: USCIS, ICE, and CBPCustoms and Border Protection (CBP) manages arrivals to and departures from the U.S.United States Citizenship and Immigration Services (USCIS) grants immigration benefits (such as work authorization) in the U.S.U.S. Immigration and Customs Enforcement (ICE) handles immigration enforcementICE is in charge of the Student and Exchange Visitor Information System (SEVIS), an online database that stores all information on individuals with F, J, or M statusStevens is required to report on all F and J students and scholars in SEVIS
6Maintaining Immigration Documents Visa“Key” to enter the U.S. to studyMultiple entries (M) or limited entries (1 or 2)Can leave and reenter up to the expiration dateOk if it expires while you are in the U.S.; not necessary torenew it unless traveling outside U.S. and returningWe recommend you renew your visa in your home countryIf you changed your status to F-1 or J-1 while in the U.S., youmust apply for an F-1/J-1 visa the first time you leave the U.S.Name of school on your visa does not have to beStevens as long as the visa has not expired andyour SEVIS ID is the same
7Visa (cont’d)Give time for the visa renewal; don’t do it during spring break! We recommend you renew your visa at least one month before you plan to return to the U.S.Guidance for renewing your visa is on our website here:
8Passport For most students, passport must be valid six months into the future at all times, so make sure to renew it early!Can renew at your country’s embassy or consulate inNYC or D.C.After renewing your passport, you must continue tocarry the old passport that contains your F-1/J-1 visa.A valid visa in an expired passport is still useable!
9I-94 Says why you are here (F-1 or J-1) and how long you can stay: D/S (duration of status; you can stay in the U.S. for as long as you areengaged in full-time study or are engaged in Optional Practical Training orAcademic Training after completing your program)Always check I-94 stamp before leaving the Port of Entry (airport or U.S.border). If anything is incorrect, get it fixed before you leave the airport. Ifyou notice an error later, the “Document Correction Instructions” on theISSS website will tell you how to fix it:Some institutions (like DMV, SSA, USCIS) may require a printout of yourelectronic I-94 information; you can make the printout here:
10I-20/DS-2019Agreement with the U.S. government regarding your F-1/J-1 statusTells where you are studying, what your educational objective is,how long it will take you to complete that objective, and how youare supporting the costs of studying and living here.
11Any document that changes must be photocopied for ISSS files. You should carry copies of your immigration documents or the originals with you at all times!
12Maintaining Status: Full Course of Study Required credits for fall & spring for each program(summer is not a required term)12 per semester for undergraduates9 per semester for graduates6 per semester for graduate certificate programStudents must register for the required creditslisted above EVERY fall and spring semester.Full course of study equivalencies (with permission from ISSS)Preparing for Ph.D. “qualifying exam” (two-semester limit, mustcomplete and submit Reduced Course Load form to ISSS inbeginning of semester)Only thesis or dissertation remaining (must register for D-999)Final semester of undergraduate/graduate study (must take allremaining courses)Web Courses (online)Can only register for 3 required creditsonline per semester
13Full Course of Study (cont’d) Class registration is assessed at end ofdrop/add periodIf registered for the correct number ofcredits, student is registered in SEVIS.If not, student’s F-1 record is terminatedFinal grade evaluationAfter final grades have been submitted to RegistrarAny student who drops below full-time can beterminated for non-attendance.Less than full course load permitted only during finalsemester of study. If only one class is remainingfinal semester, it cannot be taken online; it must beon campus.
14Reduced Course Load All reduced course loads (even during thesis/ dissertation work, etc.) must be authorized by aDesignated School Official (ISSS staff)Only for a very specific list of academic issuesFor medical conditions with documentation from amedical doctor or clinical psychologistA student who reduces his/her course load withoutISSS authorization will have his/her record terminatedin SEVIS!
15Changes to the I-20/DS-2019/SEVIS Record TypesChange of address:You MUST change youraddress in your My StevensaccountChange of name (must provide proof)Change of financial support/sponsorshipChange of majorAddition of minor or second majorReport change within 10 days of its occurrenceMost changes should also be reported toStudent Services or via yourMyStevens account
16Travel Within the U.S. Outside the U.S. TravelWithin the U.S.Take your passport, student ID card, andForm I-20/DS Make sure all yourimmigration documents are always in a safe place.Outside the U.S.Passport valid for at least 6 months into the future from date of entryA valid F-1/J-1 visa (unexpired– if expired, you willneed to anticipate additional time for visa renewal)Form I-20/DS-2019 with a valid travel signature from ISSSI-20: The travel signature (3rd page of I-20) is valid for one year, so you will need one the first time you travel and a new one whenever it expires.DS-2019: The travel signature (1st page) is valid for either 1 year or the duration of your program, whichever is shorter.If you have a paper I-94 card, see our website.Academic transcripts and documentation of your financialsupport are recommended.Travel to Canada, Mexico, orcontiguous islands- See our website!:
17Concurrent Enrollment F-1 students are permitted to takecourses at other SEVIS-approved schoolsConsult with the ISSS and your academicadviser BEFORE registering for acourse(s) at another school; you mustsubmit an application to ISSS to do this!
18Leave of Absence & School Transfer Leaves of absence and school transfers have specific deadlines and procedures in the SEVIS system. If you need to take a leave or wish to transfer to another school, please contact ISSS before moving forward with either of these processes so that we can properly assist you.
19Program End DateIf you decide to leave before your program end date, you mustapply for Authorized Early Withdrawal (contact us!)If you need more time to complete your program (i.e., youchanged your major or added a second major), you must applyfor a Program Extension. You should apply for an extensioneven if you are not certain you will need it; you cannotextend your I-20 or DS-2019 after your program end date.If you will graduate early, you must request that your I-20/DS-2019 be shortened and must provide proof of anticipatedgraduation date.
20Program End Date (cont’d) ONLY options after program end date:Depart the U.S.Transfer to another schoolChange education level or programStart post-completion OPT or Academic Training
21Violations of Status What are some examples of violations of status? Not pursuing a full course of study or notgetting permission to reduce course loadWorking without permission or exceeding thelimitations of your authorized workNot complying with immigration’s proceduresfor transferring schools, changing levels, extendingthe time you need to complete a program of study,or departing the U.S.If you violate your status, contact ISSS immediately so youmay be advised of your options.Violations of status must be reported to immigration inSEVIS by the ISSS staff.
22Deadline Overview Please see our “Deadline Overview” handout here for a helpful guide to thevarious timelines you must follow in order to maintainyour F-1/J-1 status!:
23On-Campus Work 20 hours per week During fall and spring semesters Total among all departments, includingR.A./R.D. positions, assistantships, etc.Full-time workDuring official school breaks included in the program (Includes winter holiday, spring break, and summer break)Organizations that operate within the college to servestudents, such as the cafeteria, are counted as “on-campus.”Volunteer Positions (such as orientation leaders) not counted,but please check to make sure you are allowed to volunteer.F-1/J-1 students in their first semester cannot start workingmore than 30 days before the first day of classesNo on-campus work during the 60-day grace period (afterI-20 end date) for F-1 students or the 30-daygrace period for J-1 students (after DS-2019end date)
24Off-Campus WorkF-1:Optional Practical Training (OPT)Curricular Practical Training (CPT)Employment with an International OrganizationEconomic Hardship EmploymentInformation and online workshops for OPT and CPT are located here:CPT:OPT:J-1:Academic TrainingBoth paid and unpaid work/internships require work authorization!
25J-1-Specific Issues Health Insurance On Campus Employment All J-1 students, including any J-2 dependents, are required to have health insurance that meets certain standards of coverage for sickness, accident, medical evacuation, and repatriation of remains throughout the duration of their program. Please contact Caitlin Chavarria if you have any questions about this requirement.On Campus EmploymentAny on-campus employment, including assistantships, fellowships, and work in conjunction with scholarships, must be authorized by the ISSS/program sponsor in the SEVIS system before J-1 students can begin working and authorization must be renewed every 12 months, if employmentis on-going.
26Social Security You must have a job to receive a Social Security #. Social Security number is required to get paid foremployment but not to start working.You can get an SSN letter (for your on-campusemployer to sign) and information about applying forthe SSN from our website:
27Driver’s Licenses Commonly used as a form of U.S. ID Information located on our website:You can also contact the Department of MotorVehicles:orIf you are living in NY and attending Stevens,you will probably not be eligible for a driver’s licensein either NY or NJ, but you are welcome to try.Important: To apply for an SSN or driver’s license, your F-1/J-1 record must be registered in SEVIS (made “active”). Newstudents’ F-1 records will not become active until ~2/18/2015,but ISSS will all students as soon asSEVIS registration is complete.
28IRS Reporting Form 8843 (for all F1/J1 students) Required by U.S. law to be completedby students every yearDeadline to file: June 15 (postmark)Form 1040 NR/NR-EZ (for students who worked)For a non-resident (NR) who hadany U.S. source of incomeDeadline to file: April 15We will more information about tax filing earlyin the new year.
29Helpful Resources & Best Wishes ISSS Website:Facebook Page (Stevens Institute of TechnologyInternational Student & Scholar Services)Conversation beyond BordersPhoneWe wish you the best of luck in your studies here, and we’re happy to answer any of your questions to help you maintain your immigration status!