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Field Audit Trail Lawson Learning

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Presentation on theme: "Field Audit Trail Lawson Learning"— Presentation transcript:

1 Field Audit Trail Lawson Learning education@lawson.com

2 Page 2 OCUSMA Database trigger program If an audited field is updated, a trigger program writes an extra record into a separate audit file Audit File in FAT Database Schema Lawson M3 Java Audit Trail A user is maintaining customer master data xxxx xxxx xxxxxx xxxx xxxx xxxxxx xxxx xxxx xxxxxx ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ A user can review audit data on an individual field Customer Master File Lawson M3 Java Audit Trail

3 Page 3 Viewing field changes Lawson M3 Java Audit Trail Press F9 with the cursor in the audited field Pop-up screen shows previous values Example with Credit Limit 1 being audited

4 Page 4 Lawson M3 Java Audit Trail Overview Used to display changes that are made in a field –update, write, and delete operations can be trailed Primarily an interactive facility, not a reporting base –F9 key shows recent changes Shows information on –the changes made –the user who made the changes –the date/time the changes were made Audit trail is available on all fields in any file with –a unique key –a field xxCHID (“Changed By”) that contains the ID of the user who last changed the record Lawson M3 Java Audit Trail

5 Page 5 Lawson M3 Java Audit Trail Overview Field auditing begins in the FAT Manager with the creation of an Audit –specify the file and fields to be audited –specify the events to be audited - add, change, delete The FAT Manager creates the necessary system objects that control auditing –audit files, stored in a separate database schema, containing  the audited fields (the before image)  unique identification of the updated record (key fields)  a unique counter for the update  the date- & time-stamp of the update  the type of update operation (add, change, delete)  the name of the user who updated the record Lawson M3 Java Audit Trail

6 Page 6 Audit trail data can be viewed in M3 by positioning the cursor in a field and pressing F9 –a pop-up list of recent changes is displayed, in most recent first sequence –before and after values of the field are shown  only the before value is stored in the audit table Audit trail data can also be viewed in the FAT Viewer –available only to system administrators –iBrix implemented in Workplace –used only for exceptional cases  difficult to search/sequence the data Lawson M3 Java Audit Trail Lawson M3 Java Audit Trail Overview

7 Page 7 Life Cycle Manager or M3 Workplace FAT Manager The FAT Manager provides a user interface The FAT Server controls the creation of audit files the creation of database triggers managing queries on audit data Port 8095 Java Audit Trail Components Lawson M3 Java Audit Trail M3 BE FATCONF Audit Data FAT Server FATTEST Audit Data FAT Server FATLIVE Audit Data FAT Server MVXTEST 1 ACB 2 ACB MVXCONF 1 ACB 2 ACB MVXLIVE 1 ACB 2 ACB Port 18095 Port 28095

8 Page 8 Process Lawson M3 Java Audit Trail

9 Page 9 Starting the FAT Server Ensure the FAT server is started for the environment whose fields are to be audited Lawson M3 Java Audit Trail One FAT server job per M3 environment

10 Page 10 Using FAT Manager to Create a New Audit Choose the System Configuration 1 List of M3 files Choose the file to be audited Lawson M3 Java Audit Trail Click New 2 3 List of audits

11 Page 11 Selecting Fields to be Audited Lawson M3 Java Audit Trail

12 Page 12 Audit Status Audits can be activated or deactivated –the status is shown in the list of current audits –Green – active –Red - inactive Lawson M3 Java Audit Trail

13 Page 13 Managing Partitions Lawson M3 Java Audit Trail

14 Page 14 M3 BE M3 Workplace FAT Manager FATCONF Audit Data Java Audit Trail Partitions Lawson M3 Java Audit Trail FAT Server FATTEST Audit Data FAT Server FATLIVE Audit Data FAT Server MVXTEST 1 ACB 2 ACB MVXCONF 1 ACB 2 ACB MVXLIVE 1 ACB 2 ACB FAT audit files reside in the separate database schemas

15 Page 15 M3 Workplace A partition is a separate table containing audit data Each audit file can be separately partitioned manually - when audit information becomes too old automatically – if the audit information changes Old partitions can be deleted manually Java Audit Trail Partitions FATCONF Item Class Details (MITMAS) Price List Details (OPRICL) Customer Credit Limits (OCUSMA) Lawson M3 Java Audit Trail

16 Page 16 M3 Workplace Select the audit file to be partitioned, then click Modify Select the Partitions tab Lawson M3 Java Audit Trail Java Audit Trail Partitions

17 Page 17 M3 Workplace Click Manual break New partition (table) is created Size column shows no. of rows in old partition Current partition always shows -1 Lawson M3 Java Audit Trail Java Audit Trail Partitions

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