1. Department Representative Payroll Meeting Paul Angulo, CPA, MA County Auditor-Controller

2. Welcome Frankie Ezzat, MPA Assistant Auditor-Controller

3. Welcome Jennifer Fuller, CPP Chief Accountant

4. Personnel & Other Updates New Staff. New format for Meetings. – Two full meetings per year. – Two Summer Sessions (AKA round tables) per year. Survey Monkey.

5. Payroll Announcements Mark Delsigne, FPC Supervising Accounting Tech

6. Payroll Announcements No prior pay period adjustments involving Industrial Injury. Military Leave reminder. ACO will return to 9/80 work schedule on CO16-2013. No voluntary garnishments. Updating Mailing address vs. Home address. – Please ensure that both are updated when a change of address is submitted Please submit request to ACO_Payroll e-mail

7. Accounting Reports Pam Torres Principal Accountant

8. Accounting Reports RVPAY640 Actual Costing Interface file RVPAY752 Employee Earnings Employer PD (Paid Deduction) RVPAY018 by Department

9. Year End Updates May Galera Senior Accountant

10. Tax Updates W-2 availability, including eW-2 Tax changes for 2013 Gross to Box 1 (and Box 3)

11. ePay Services Employee Self-Services(ESS) provides access to Direct Deposit W-4 Entry Pay Advice/Stub W2 = 2007-2012

12. ePay Services

16. What about mailed W-2s? Legal size forms Single side printing Pressure sealed Printed the week of January 28th Mailed on January 28 th

17. What is new in 2013? OASDI Soc Sec 6.2% for Employees (max $113,700) Soc Sec 6.2% for Employers (max $113,700) Medicare 1.45% & additional W/H rates for California were slightly lower W/H rates for Feds were slightly lower Mileage rate remains at $.565 (eff 1/1/13)

18. How do we get Box 1?

19. Additional Information Duplicate W-2s Current Employees, through ESS Termed/Retired, Call ACO State exempt W-4s processed only by ACO Cannot go exempt on State unless exempt from Federal Address/E-mail Update W-2 Box 12DD

20. 2012 Statistics SSA W-2 file will be sent this week Federal Reportable wages total = $1.08 Billion County of Riverside = $1.06 Billion Total Taxes withheld = $245 Million Number of W-2s prepared = 22,164 County of Riverside = 21,837 Reported under 8 EINs

21. Paycheck Stub FAQ Tracey Corso, CPP Accounting Supervisor

22. Your Paycheck Stub Earnings Other Overtime changes

23. Your Paycheck Stub Earnings (Other)

24. Your Paycheck Stub Earnings (adding overtime rate)

25. Your Paycheck Stub Earnings (adding overtime rate FLSA)

26. Your Paycheck Stub Taxes – Additional Medicare handling

27. Your Paycheck Stub Taxes – CO26 to W-2 Boxes Not the same

28. Your Paycheck Stub Taxes – CO26 to W-2 Boxes

29. Your Paycheck Stub Deductions – Before Tax Deductions (with Tier 1)

30. Your Paycheck Stub Deductions – Before Tax Deductions (with Tier 2)

31. Your Paycheck Stub Deductions – Before Tax Deductions (with Tier 3)

32. Your Paycheck Stub Deductions – Before Tax Deductions (W-2 12DD)

33. Your Paycheck Stub Deductions – After Tax Deductions (with garnishments)

34. Your Paycheck Stub Deductions – After Tax Deductions (with child support)

35. Your Paycheck Stub Employer Paid

36. my|CalPERS Update Cindy Laurenson, CPP Supervising Accountant

37. my|CalPERS www.calpers.ca.gov Members have access Will provide real-time data Annual Member Statements are available online. They will no longer be mailed unless you “opt in”

38. my|CalPERS Transmit four agency files on Monday of pay week Reporting Retirees’ earnings and hours 95% posted by Thursday of pay week – 150 – 300 errors per pay period – Errors mostly due to PPA dates, LDW errors, adjustments, duplicate ApptIDs – Entering separation dates timely eliminates LDW errors – TAP retro separations - use beginning date of the next pay period to separate employees to prevent errors

39. my|CalPERS CalPERS Formula and Contribution Rate changes in FY 2013 – Tier2 effective 08/23/12 reduced Misc retirement benefits from 3% @ 60 to 2% @ 60 and employee paid member contributions from 8% to 7% – Tier2 reduced Safety benefits from 3% @ 50 to 2% @ 50 – PEPRA’s (T3) reduced Misc benefits from 2% @ 60 to 2% @ 62 and also reduced member contributions from T2 7% to T3 @ 6.5% – PEPRA’s (T3) Safety’s benefits were changed from 2% @ 50 to 2.7% @ 57, their member contributions increased to 10.75%, EE pd @ 9%, ER paid @ 1.75%

40. my|CalPERS CalPERS Formula and Contribution Rate changes in FY 2013 – DA’s contract is unique which required additional programming changes – CalPERS gave County and Flood a rate reduction for Employer Contribution rates effective PP06 – PP14 to help offset RBP Replacement Benefit Plan invoices for some retired employees – Each fiscal year our employer contribution rates change effective with the payroll period that includes July 1. FY13/14 rates will change on PP15-2013

41. PEPRA PEPRA Public Employees’ Pension Reform Act of 2013 – Effective 1/01/2013 – Misc 2% @ 62, 6.5% EE paid member contributions, pensionable earnings capped @ 113,700 this year – tied to Social Security Base, then will follow CPI Consumer Price Index – Safety 2.7% @ 57, 10.75% member contributions, 9% EE paid and 1.75% ER paid, capped @ 136,440 this year – UNA not available to Tier3 employees – UNFT3 new TRC non-reportable code for Tier3 employees receiving actual pay for Uniforms (Earnings code UN3) – Prohibits purchase of air time

42. Questions??