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1 EOC Training December 2014 November 13, 2014. GROUP NORMS Please turn off all communication devices. –Refrain from text messaging and emailing. All.

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Presentation on theme: "1 EOC Training December 2014 November 13, 2014. GROUP NORMS Please turn off all communication devices. –Refrain from text messaging and emailing. All."— Presentation transcript:

1 1 EOC Training December 2014 November 13, 2014

2 GROUP NORMS Please turn off all communication devices. –Refrain from text messaging and ing. All distract others. Be fully present: –Be an active listener –Participate, don’t dominate –Limit side bar conversations Throw trash away on the way out. 2

3 AGENDA Purpose Test Security EOC Administration Contact Information 3

4 Meeting Objectives By the end of this inservice, participants will: identify key dates and testing requirements for the December 2013 assessment administration identify a list of training resources available for administrative users and students understand the overall test design and reporting changes become familiar with new EOC system features designed for school test coordinators identify accountability codes for EOC tests 4

5 Assessment Administration 5

6 Test Security Must strictly adhere to all JPPSS Test Security Policy procedures. All personnel involved in any aspect of standardized testing must be trained. Only personnel trained in test security and administration shall be allowed to have access to or administer any standardized test. 6

7 Test Security Assurance –All parties involved in the testing procedure must sign the EOC Security and Confidentiality Agreement. EOC Homepage Test Coordinator Materials Tab Security and Confidentiality Agreement Scan and School Test Coordinator’s to Emma Vidacovich. Keep Test Administrators’ agreements on file at school. –The EOC Security and Confidentiality Agreement. must be kept on file for three (3) years. 7

8 Test Security Materials: Storage –A predetermined, secure, locked area must be designated for storage of secure materials – the principal and School Test Coordinator (STC) should have the only keys for the duration of testing. –It is strongly recommended that no one work in the secure storage area without another person present. 8

9 Test Security Secure Materials include –Test items or anything containing test items Braille books Communication Assistance scripts Student responses –All paper materials containing student work or notes –Typing Help charts –Geometry Reference Sheet –Writer’s Checklists –Student log-in information These materials must be shredded when testing is completed. 9

10 Test Security Materials: Storage and Use –Test materials must NEVER be left in open areas or unattended. –Test Administrators (TA) should be given access to test materials ONLY on the day(s) the test is administered. 10

11 Test Security Accommodations for Special Populations –LEP accommodations are permitted on this assessment. –Must be accommodations the student receives on a regular basis throughout the school year (IEP, IAP, ACE). –Accommodations are in place only in order to give the student with disabilities a level playing field with non-disabled peers. 11

12 Test Security Classroom Preparation –The classroom must be prepared for testing. –Manila folders or other visual barriers may be placed between adjacent computers to prevent students from viewing the computer monitors of neighboring students. –If computer labs are configured in rows, care should be taken that students cannot see the work of students seated in front of them. –Seating charts must be completed by each TA. –Any content related bulletin boards, walls, or posters must be covered or removed. –Conduct a walk through to determine that classroom preparation has occurred. 12

13 Test Security Test Administration –Testing signs must be on door. –If TA does not know students, then an ID must be presented by the students before testing begins. –TA must have a list of accommodations for the students. –Students must have room for materials and to write at desks. –TA must read directions as written. 13

14 Test Security Reopening a closed test session without a valid reason is a violation of test security. Valid reasons include –Student became ill –Student needed more time –Student was absent – makeup test –Lost Internet connection –Lost power –Computer crashed –Emergency during testing –Approved accommodations –Other (explanation must be provided) 14

15 Test Security Testing should be scheduled to allow students enough time to complete a test session on the same day it is begun. –Review testing schedule and suggested times for each session on pages in the TCM. If testing is disrupted by emergencies, lost Internet connections, lost power, or computer crashes and students are unable to continue testing on the same day, the STC should document what occurred as a testing irregularity and notify the Chip Farman. 15

16 Test Security Cell Phones –If an individual student’s cell phone is seen, rings, or if there is any cell phone activity while the phone is on the student’s person during the actual testing sessions, then the test on which the student is working will be voided. In such instances, the teacher is to collect the student’s test and answer document immediately and have a hall monitor take the student to the office. –The student must remain out the classroom until testing is completed for that subject. An Irregularity Report and a Void Notification Form must be completed and sent to the Chip Farman as soon as possible. 16

17 Test Security Cell Phones –If a student’s cell phone rings and it is with the phones that have been collected, all students are to continue testing. An investigation by the Principal and School Test Coordinator will be conducted when testing is completed to determine if tests will be voided –If a TA’s cell phone rings, is seen, or if there is any cell phone activity during testing, all students are to continue testing. An investigation by the Principal and School Test Coordinator will be conducted when testing is completed to determine if tests will be voided due to Administrative Error. 17

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19 Test Security Administrative Error –If tests are voided due to Administrative Error, a retest may be give prior to the next scheduled test administration. –$350 charge to school for each retest due to administrative error. 19

20 Test Security How to Avoid a Violation –Do not examine any test items. –Do not give students access to test questions prior to testing. –Do not copy, reproduce, discuss, or use at any time, all or part of any secure test booklet or answer document. –Do not coach examinees in any manner during the test. 20

21 Test Security How to Avoid a Violation –Do not alter or interfere with examinees’ responses in any way. –Do not provide answers to students in any form - written, printed, verbal, or nonverbal. –Administer the tests in a manner that is consistent with instructions provided by LDE. –Follow all security regulations for distribution and return of secure materials. 21

22 Test Security How to Avoid a Violation –Have a written accounting of secure materials before, during, and after testing. –Report ANY testing irregularities to the Principal and the District Test Coordinator. –TESTING IRREGULARITY REPORT to DTC (Appendix IX) –Testing irregularities to be on the look out for: Plagiarism Unauthorized materials use 22

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24 Test Security What Happens After a Violation –The District Test Coordinator (DTC) shall be notified in writing immediately by the School Test Coordinator (STC) and Principal. –The District Test Coordinator (DTC) starts an investigation process. –A report of the investigation and a written plan of action is provided to JPPSS and State Superintendent within 30 days. 24

25 Test Security When something out of the ordinary happens complete an irregularity form. WHEN IN DOUBT, FILL IT OUT. 25

26 State Monitoring During Testing Monitor’s Role – Observing testing – Documenting observations – Notifying LDOE of issues requiring immediate attention NOT Monitor’s Role – Assisting in testing including supervision of students or materials – Answering questions regarding testing – Providing immediate feedback to schools 26

27 District Monitoring During Testing DISTRICT monitors will be in the schools during all phases of testing. Monitor’s Role – Observing testing – Documenting observations – Notifying LDOE of issues requiring immediate attention NOT Monitor’s Role – Assisting in testing including supervision of students or materials – Answering questions regarding testing – Providing immediate feedback to schools 27

28 Test Security Training at School Site –Use PowerPoint to train all personnel. –Training must be completed by November 21, 2014 –Record of training must be scanned and ed to Emma Vidacovich by Friday, November 21, –Use Appendix V for sign-in sheet. 28

29 Test Security Training at School Site –Test administrators must have ample time to read the manual before testing occurs. At least one week before testing begins. 29

30 Testing Times The Testing Times will be published once during EOC testing. It will be ed November 21, 2014 before EOC testing begins and will be posted on the Testing website. Please share it with the test administrators. 30

31 Summary –Test Security is of the utmost importance. –Completely read the entire “JPPSS Test Security Policy” and Test Administrator Manual BEFORE testing begins. 31

32 Assessment Administration 32

33 Delivery of EOC Tests System Account Information August 26, 2014New ID and passwords issued to District Test Coordinators for the school year. Registration November 10–21, 2014Districts and Schools register students for testing Ordering Materials November 14, 2014Deadline for ordering Braille materials and Communication Assistance scripts December 2014 Administration December 1–17, 2014Student Testing (Algebra I, English II, Geometry, Biology, English III, and U.S. History) Rescore Deadline January 16, 2015Deadline for requesting the rescoring of a test Key Dates 33

34 Which students must test in December? Students completing EOC courses in high schools with block schedules Students completing the second semester of an EOC course Retesters who need EOC as graduation test Students completing EOC courses in the summer or early fall and have not had a chance to test Students enrolled in a Course Choice course and complete an EOC course in the fall. 34

35 Rules for Transfer Students A transfer student is not required to take the EOC tests for courses he/she already successfully completed for Carnegie credit. A transfer student shall be required to take the EOC test for courses he/she previously took but did not pass. A transfer student may choose to take an EOC test for a course he/she successfully completed if he/she scored Needs Improvement on an EOC test in another course and the student must pass the EOC test for one of the EOC pairs. 35

36 Alerts Test Security Policy –To the extent that it is feasible and with the exception of teachers testing students with accommodations, STCs should assign a Teacher or Test Administrator who is NOT the teacher of record to administer tests to students. Course Grades and EOC Tests –Student scores on the EOC tests will count toward a student’s final course grade. –EOC test scores for all subjects will be available two to four days after a student completes all three sessions of a test. 36

37 Alerts Rescore eligibility for English II and English III is available for students within 20 points of the fair achievement level. Automatic rescores will be processed for 12 th graders who receive a “Needs Improvement” on an EOC test. –Score must be within 10 points of the Fair achievement level for non-ELA subjects and 20 points of Fair for ELA. –DTCs will be notified of a change in score 37

38 Alerts Creating Accountability Classes –To register students who need to take an EOC test for accountability purposes, STCs should add a teacher and class. See pages 68 – 69 in the TCM from more information on adding teachers and classes. Teacher, class, and student data has been automatically uploaded in the EOC tests system. 38

39 Alerts Scheduling Session I of English II and English III Tests –STCs need to make sure that all students have ample time to finish their compositions because the writing session must be completed on the day it is begun. This session cannot be reopened on subsequent days. If there is any reason that a student may not be able to finish the writing session, do not allow the student to begin the session. 39

40 Alerts Graphics in EOC Tests –Adobe SVG Viewer was installed on computers with Windows operating systems and IE8 browsers. –The new IE9 and IE10 have a native SVG Viewer; therefore, the Adobe SVG Viewer will not be needed if using either of these browsers. Contract and Shading Items in EOC Tests –A check is now available on the EOC tests homepage to ensure that test items that include shading and contrast display properly. 40

41 Alerts Accommodations –STCs must assign accommodations to all special education, Section 504, and LEP students before testing begins so students with accommodations will receive the correct forms. –If students will be testing in more than one content area, the accommodations need only be entered into the system once. –Accommodations cannot be assigned after a student begins testing. –When an accommodation is not properly assigned, it must be reported as a testing irregularity and properly documented. 41

42 Alerts One Teacher/Test Administrator AND at least one proctor monitor students in a room during testing. The same Test Administrator must stay in the room for the entire section. To exit the EOC tests, students must first exit the test session by following the prompts on the screen, and then use the Logout button. Not following these directions will cause the session to be incomplete. 42

43 Alerts Teachers/Test Administrators must close the secure browser for each student who has finished testing for the day. The browser can be closed using these commands: Alt+F4, and then by entering the administrator password. The administrator password is on the Teacher/Test Administrator homepage and is secure. 43

44 Alerts STCs have the capability to reopen a testing session if a student does not finish the test within the allotted time. Session 1 of the English II and English III can only be reopened the same day the writing prompt is begun. Session 2 of the Biology and U.S. History tests can only be reopened on the same day the session is started. For all other tests, sessions must be reopened within two school days. 44

45 Alerts Computer Labs purchased with Carl Perkins Funds must be used for the programs for which they were purchased. If a lab is not being used full time during a day, it may be used to administer the EOC tests during the time it is not being used for Career and Technical Education. 45

46 Alerts Retesters –Students who are required to pass the EOC tests as part of their graduation requirements may retest if they did not score Fair or above on a previously administered EOC test. Managing Retesters –Retesters will be pre-populated into retester classes. –Accommodations must be assigned to retesters. –If a student is retaking the course, the student will be in the teacher’s class and NOT the retester class. 46

47 Alerts EOCs should be scheduled with sufficient time for completion Only students with the designated accommodation Extended Time will be allowed to exit out of a test session and complete it at a later time within the same day. Students returning to complete a testing session should be monitored for interaction with other students during the testing break. The one-day policy for completing test sessions will apply to all subjects and test sessions. Testing irregularities that raise questions regarding test security or accuracy of test data may result in a test being voided. If you believe a test should be voided, call immediately. Voids and irregularities must be scanned and ed to Chip Farman by the end of each testing day. 47

48 Assessment Administration 48

49 What resources are available for training? Test Coordinators Manual Test Administration Manual Order Forms –Braille –Communication Assistance Script Rescore Documentation Technology Guidelines Troubleshooting Guide Available from the EOC Tests Homepage –www.louisianaeoc.org 49

50 What resources are available for training? Student Resources Online Demonstration Site –Interactive Tool –Students can practice logging in and using online tools to take a test –Accessible from https://eocdemo.louisianaeoc.org/https://eocdemo.louisianaeoc.org/ –School users must establish a demonstration district and demonstration student accounts The account creation code is EOCDemo123 50

51 What resources are available for training? Student Resources Tutorial –Video and audio tour of the system –Student tutorial is approximately 6 minutes long –Can be projected on a whiteboard as a test preparation activity –Accessible from under Technology Resourceswww.louisianaeoc.org –Also available for STC, Test Administrators, Teachers, and Technology Coordinators 51

52 What if we experience problems during testing? 52

53 What if we experience problems during testing? 53 School/District Procedures If a student cannot resume testing after a test session is reopened,  the secure browser should be closed to clear the cache on the student’s computer.  The Teacher or Test Administrator should notify the School Test Coordinator who should contact the District Test Coordinator at  The District Test Coordinator and District Technology Coordinator should evaluate the situation to determine if the issue is a school or district issue. If online testing is disrupted and students are unable to continue testing on the same day, the School Test Coordinator should document what occurred as a testing irregularity and notify the District Test Coordinator by calling If the students will be unable to return to testing by the end of the day, the District Test Coordinator must immediately notify the Louisiana Department of Education (LDOE), Office of Assessments.

54 Questions ????? School Level Users − For questions about the EOC Tests system or assistance during testing, please have your schools call the help desk at: − − Support is available from 7:00 a.m. to 5:00 p.m. CT − s can be sent to the EOC Tests Help Desk at requests will be answered within one business day. 54

55 Assessment Administration 55

56 Test Design Overview Assessment Guideline 2014 – 2015 –Test Specifications, Structure, Content Assessed –http://www.louisianabelieves.com/resources/library/ass essment-guidance http://www.louisianabelieves.com/resources/library/ass essment-guidance

57 Assessment Administration 57

58 CSV Upload Feature 58 The CSV upload feature requires completion of the course code field. The following updates relate to that course code field: Five point course code class rosters have been uploaded to the EOC system under the course code for the assessment. Additional students in five point course code classes should be uploaded under the regular course code as needed. Integrated Mathematics I – course was removed. Integrated Mathematics II and III were added (courses and , respectively). Integrated Mathematics II — Algebra I test Integrated Mathematics III — Geometry test

59 New Features Test Administrator CSV Upload –A new EOC Tests system feature is available to School Test Coordinators –Available from the STC Menu under the Test Administrator Management tab –Allows STCs to upload Test Administrators into the system from a CSV file –Details on how to use this feature are in the Test Coordinators Manual. 59

60 New Features Test Administrator CSV Upload –Reminders: A test administrator does NOT have an association to a class; they can administer a test for a specific class or for all classes at a school. All upload instructions and the CSV file formats are available on the EOC home page (www.louisianaeoc.org) under Technology Resources and from the STC menu.www.louisianaeoc.org 60

61 New Features Accountability Codes –Enhancements to the School Test Coordinator Accountability Code Assignment feature STCs now have the ability to assign accountability codes from the Edit Class Roster screen at the same time students are being dropped from a class roster Added students with accountability code assignments to the CSV file Details on how to use this feature are in the Test Coordinators Manual. 61

62 New Features 62

63 New Features 63 Reminders: –STCs can assign accountability codes through the end of the testing window. –Accountability CSV files will be available for approximately 2 weeks after the testing window ends. –STCs should generate and save this file the week after the testing window closes for record keeping.

64 Assessment Administration 64

65 Accountability Codes 65 If a student exits (withdraws) from school before or during testing, SIS Exit Reason Codes in the appropriate fields of the EOC online system. The complete list of Accountability Codes and Descriptions is available on the EOC homepage.Accountability Codes and Descriptions Accountability code changes for EOC Removed codes 40, 41, 42 (school vouchers) Removed code 87 (non-tester/non-diploma) Students previously receiving code 87 are now required to test Added code 37 (disasters)

66 Accountability Codes CODES IN USE Codes 01 – 45, 97 Students no longer enrolled in school Codes 80 – 99 Students remain enrolled, but do not test Code 81 Students who are LEP AND have been in U.S. English speaking school less than one year. Students must take test. 66

67 About Codes Code Use: –Reduces clean-up during August data certification. Important to F school list. Code 99 caution: –Students that earn a letter grade on the transcripts are expected to take the EOC and are not excused by this code. Code 88 discontinued: –Funeral code, no longer allowed. 67

68 Third-Year Assessment Cohort All students in high school must take Algebra I and English II (or LAA 1) by third year of high school regardless of enrollment or program. –Students who transfer in and have already received credit for both Algebra I (or Geometry) and English II (or English III) are exempt. –Students who meet the LAA 1 Participation Criteria are exempt. –Students in the GEE cohort who have either taken the GEE math test or the GEE ELA test are exempt. 68

69 Third-Year Assessment Cohort Districts will receive a roster. Students must be entered into the EOC system and coded out. Code 96 should be applied to students who are LAA 1 or who earned one or both units before coming to a Louisiana public school. 69

70 EOC Help Desk Support For questions about the EOC Tests system or assistance during testing, please have your schools call the help desk at: – Support is available from 7:00 a.m. to 5:00 p.m. CT s can be sent to the EOC Tests Help Desk at – requests will be answered within one business day. 70

71 Testing Schedule Please complete the Google Document for Testing Schedule by Tuesday, November 18, 2014, at 12:00 PM. Link to the Google Doc. –https://docs.google.com/forms/d/1Xae7MGtQkcuyIl bvjrBJEu5cgXqA7uzBYH6ctJxjq0s/viewform?usp=s end_formhttps://docs.google.com/forms/d/1Xae7MGtQkcuyIl bvjrBJEu5cgXqA7uzBYH6ctJxjq0s/viewform?usp=s end_form 71

72 Where To Access This Presentation Go to: –jpschools.org –Departments –Testing 72

73 Contact Information Chip Farman Office: Blackberry: Jo Lynn Tompson Office: Blackberry:


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