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APCUG 2013 Spring Virtual Technology Conference Tips for Getting Presentations for Your Group Judy Taylour, President SCV Computer Club Chair, APCUG Board.

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Presentation on theme: "APCUG 2013 Spring Virtual Technology Conference Tips for Getting Presentations for Your Group Judy Taylour, President SCV Computer Club Chair, APCUG Board."— Presentation transcript:

1 APCUG 2013 Spring Virtual Technology Conference Tips for Getting Presentations for Your Group Judy Taylour, President SCV Computer Club Chair, APCUG Board of Advisors Jtaylour (at) apcug (dot) org

2 Program Chair JD  Find presenters for 12 meetings / yr  What about the groups that meet each week or twice a month?  Need ability to find presentations that the majority of members ‘like’  Is this the most difficult & time-consuming position in your group?

3 Looking for Presenters  Hard to Find  Difficult to get them to present  It’s like a sales call to (#) of people at the meeting – all at one time  Are they new to user groups?  Sell the concept  Newsletters are shared

4 Looking for Presenters  Members see a presentation and talk to others about what they learned  Friends, relatives, complete strangers  Many are teachers & share with students  We can become their evangelists

5 Vendors are your Guests  Be considerate  Guests at your meeting  Treat them as you would guests in your home  Invite to dinner pre-meeting / post- meeting PIG-SIG

6 Vendors are your Guests  Bottle of cold water on table  Presenter first  General meeting after  Have your tech crew assist presenter in setting up his / her equipment  Make sure help is available at end of meeting

7 Vendors are your Guests  DO NOT inflate attendance #s  Group’s level of experience  Look for products your members will use  Promote products in your newsletter

8 Be Kind to Your Vendors  After presentation confirmation…  Send packet of info at least a month in advance

9 Be Kind to Your Vendors  Let them know when they should arrive  Overview of what happens at your meeting  Website address  Directions / map  Local hotel information

10 Be Kind to Your Vendors  Club equipment  Exchange cell phone #s  Ask how they want to handle questions During the presentation At the end

11 Be Kind to Your Vendors  Are there any handouts that need to be copied  Can the group get a copy of the presentation to post somewhere?

12 Be Kind to Your Vendors  Help vendors be successful  ROI – Is the vendor selling product?  It’s how they make their living Airfare Hotel Rental Car Food

13 Be Kind to Your Vendors  Have a table reserved for the vendor to sell their product(s)  Do they need a member to help?  Promote buying opportunity to members & in PR

14 Be Kind to Your Vendors  Will they provide a UG discount?  Product for door prizes?  Include in media release  Follow-up – Follow-up – Follow-up

15 Be Kind to Your Vendors  Public Relations  Cross Advertise  Presentation info in newsletter  Meeting recap in newsletter / pic  Presenter can give to supervisor to show UGs appreciate their support

16 Be Kind to Your Vendors  Thanks to presenters on website Recap / pic / link  Give presenter a Thank You certificate / club T-shirt / coffee mug, etc.

17 Be Kind to Your Vendors

18  Follow-up with a thank you  Send an to the speaker’s boss with thanks for a great meeting, informative presentation, etc. etc.

19 September Meeting National Disaster Preparedness Month  Red Cross  City Disaster Preparedness Department  Fire Department

20 October Meeting National Cyber Security Month  Cyber Crime/Cyber War/Cyber Terrorism – Ira Wilsker  Avast! – Bob Gostischa  ID Theft – Hewie Poplock

21 October Meeting  FBI – local office  Police Department

22 In Your Neighborhood Big Box Office Stores  Staples  Office Max  Office Depot  Get to know the store manager  Get to know the tech support people

23 In Your Neighborhood Big Box Stores  Best Buy  Costco  Frys  Micro Center  ???? In your area

24 In Your Neighborhood  Camera store  Genealogy club  Mormon LDS Genealogy  Astronomy club  Mac group  Linux group

25 In Your Neighborhood  Robotics club  City webmaster  Local radio station webmaster  Verizon / AT&T, etc.  Dentistry, audiology, medical technology  Chiropractor - Ergonomics

26 In Your Neighborhood  Airport technology  TV weather people  Home Security (Time Warner)  Sheriff’s Department website (your local cop shop)  District Attorney’s office  Online Banking

27 In Your Neighborhood  Car Dealer = car technology  AAA – ID Theft Monitoring  Costco  USPS

28 In Your Neighborhood  Library - “They aren't the same OLD LIBRARIES ANY MORE”  Learn more about Library resources accessible from the comfort of your own home. Topics include eBooks, eMagazines, streaming music and more.

29 In Your Neighborhood  eBooks  eAudiobooks  eVideos  eMusic  Does your library offer digital magazines from Zinio? Check their website or call them

30 In-house Presentations  PUSH articles  Ira Wilsker’s articles  Get to know groups in your area  Share member presenters User Groups Helping User Groups

31 Get Members Involved  Freebies on the Web  Favorite Gadgets  Favorite aspects of a computer program One feature they can’t live without  Favorite Keyboard Shortcuts

32 Get Members Involved  Favorite Website(s)  Favorite Smartphone App  Members with a Kindle – bring them to a meeting and talk about how they use it  Compare Tablets

33 Get Members Involved  Demo Skype  Demo zoom.us  Demo DropBox  Tour your Website (how many members have really looked at it)

34 Online  VTC videos - APCUG YouTube Channel  Len Nasman, Bristol Village Computer Club, OH

35 Online  Google Tech Training Videos  O’Reilly Webinars  JAG Tutorials

36 Online  iTunes University / /  Trend Micro Mobile Threats  Kaspersky

37 Online  Avast – How we find new computer viruses  MS Office Training  Adobe Training

38 Online  Patrick Crispen’s PowerPoints  Remember this for next year  Google’s April Fools Videos  Google’s 2013 April Fools’ videos

39 Online  Search for more videos….just in case the presenter has an emergency

40 APCUG as a Resource  VTC videos - APCUG YouTube Channel  Speakers Bureau Over 75 presentations New presenters/presentations being added  Online Newsletter List

41 Vendor Tours  Coordinate a tour in your area for vendors  More Bang for their Buck!!  Vendor costs Airfare Car Rental Hotel (Big Bear offers B&B) Food

42 Vendor Tours  Get to know the groups in your area  Use UGLS to find groups in your area that meet consecutively (days / weeks)  Wheels down – ask how far they will travel between groups

43 Vendor Tours  2 nd week tour in Los Angeles area Tuesday Wednesday (2 groups) Thursday (2 groups) Saturday

44 Vendor Tours  Avast SoCal tour  Bob Gostischa got in touch June 11 – July 13 = 15 groups + 3 days at Southwest Technology & Computer Conference

45 Vendor Tours  Contact groups re presentation  Send info to BobG  He OK’s schedule  Re-contact groups to let them know it’s a GO  Send final schedule to Bob  He contacts groups

46 Win-Win Make sure your UG attitude is ‘what can we do for you?’ so it’s a win-win situation.

47 Resources  Ira Wilsker –  Bob Gostischa (Avast)  Hewie Poplock –  eMagazines at your library 

48 Resources    APCUG YouTube Channel   Len Nasman, Bristol Village Computer Club, OH

49 Resources  Patrick Crispin’s PowerPoints  Google Tech Training Videos  O’Reilly Webinars

50 Resources  JAG Tutorials  iTunes University / /  Trend Micro Mobile Threats  Kaspersky

51 Resources  Avast – How we find new computer viruses  MS Office Training  Adobe Training

52 Resources  Google’s 2013 April Fools videos


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