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Workshop September 2, 2008 Agenda  Consolidation -Important Dates -Reorganization Plan Overview -Financials  Q & A (Board)  Public Comments.

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Presentation on theme: "Workshop September 2, 2008 Agenda  Consolidation -Important Dates -Reorganization Plan Overview -Financials  Q & A (Board)  Public Comments."— Presentation transcript:

1 Workshop September 2, 2008 Agenda  Consolidation -Important Dates -Reorganization Plan Overview -Financials  Q & A (Board)  Public Comments

2 Important Dates  September: 2 nd Workshop 8 th Workshop 24 th School Board Meeting  October: TBDPublic Forum(s)  November: 4 th Referendum Question

3 Reorganization Plan Overview  RPC Membership  Meeting Attendees

4 Reorganization Plan Overview  District Name  Operational Date  Units Consolidating  Intent

5 Mission Statement The New Casco Bay School District will strive to:  bring out the best in each student’s intellectual, ethical, creative and physical development;  provide talented and dedicated faculty and encourage parent and community involvement, as fundamental to each student’s success;  provide exceptional facilities for academics, athletics and the arts;  ensure a safe and respectful environment where all feel a sense of belonging;  value the diversity of belief and experience that each student brings, and  promote in each student, personal integrity, intellectual vitality, good citizenship, discipline and respect for themselves and others.

6 Reorganization Plan Overview  Potential Educational Program Enhancements (Focus for September 8 th Workshop)

7 Reorganization Plan Overview  Opportunities for Students/Staff (Focus for September 8 th Workshop)

8 Reorganization Plan Overview  Governing Body/Terms/Voting Method Board Composition 3-year Staggered Terms One Person:One Vote

9 Reorganization Plan Overview  Disposition of Real and Personal School Property Exceptions:  Lunt/Plummer-Motz Campus  12 Acre Parcel at 51 Woodville Road

10 Reorganization Plan Overview  Disposition of Existing School Indebtedness/Lease Purchase Obligations State Qualified Debt is Assumed by the RSU Local Debt will stay a Local Responsibility Lease Purchase Obligations become the Responsibility of the RSU

11 Reorganization Plan Overview  Assignment of Personnel Contracts/Collective Bargaining Agreements/Other Contractual Obligations All Obligations in Effect as of the RSU’s Operational Date become the Responsibility of the RSU

12 Reorganization Plan Overview  Disposition of Existing Funds/Financial Obligations (Includes: Undesignated Fund Balances/Trust Funds/Other School Funds) Financial Obligations to be met prior to RSU Formation, as possible Equitable treatment of all municipalities regarding unsatisfied financial obligations Balances and Remaining Funds Transfer to the RSU (Falmouth exclusion due to cost-sharing agreement in Reorganization Plan)

13 Reorganization Plan Overview  Transition Plan Transition Committee as Successor to RPC  Voter Education  Budget Preparation  Amendments to Plan

14 Reorganization Plan Overview  Transition Timetable Nov. 4, 2008: Reorganization Plan Referendum; if adopted Jan., 2009: Election of RSU Board members Thru Spring, 2009: Superintendent hire, Budget Development, Policy Review/Consolidation Spring, 2009: B.V.R. (Referendum) for RSU Budget FY ’09-’10 July 1, 2009: New Casco Bay RSU Operational

15 Reorganization Plan Overview  Transition Plan Components Interim Rules/Officers Selection of Superintendent Budget Development Authority of RSU Board Personnel Policies

16 Reorganization Plan Overview  Public Hearings November 13, 2007 November 27, 2007 November 29, 2007 January 9, 2008

17 Reorganization Plan Overview  RPC/Transition Committee Meetings RPC Transition Sept. 24, 2007March 25, 2008 Oct. 3, 2007March 31, 2008 Oct. 12, 2007April 29, 2008 Nov. 5, 2007May 28, 2008 Nov. 13, 2007June 12, 2008 Nov. 20, 2007July 29, 2008 Nov. 28, 2007 Dec. 5, 2007 Dec. 12, 2007 Feb. 26, 2008

18 Reorganization Plan Overview  Impact of a Unit’s Failure to Approve the RSU

19 Reorganization Plan Overview  Cost Savings Projections (To Follow in the Financial Presentation)  Cost Sharing Formula/Cost Shift Offset (To Follow in the Financial Presentation)

20 Reorganization Plan Overview  Election of Initial Board of Directors  Tuition Contracts and School Choice  Claims/Insurance  Vote to Submit Reorganization Plan Amendments  Comprehensive Plan Review

21 Assumptions/Realities Driving Consolidation at the State Level  Public education approximately 50% of the budget.  Economic projections not healthy  Citizen pressure to control spending/limit taxes  Declining student populations without corresponding decline in costs  Admin costs high compared to national avg.  State funds for education now capped at 55% of EPS model  Further funding reductions to EPS model in (admin/transpo/facilities)

22 Assumptions/Realities Driving Consolidation at the Local Level (Falmouth)  Expectation for continuous improvement in services and quality of programs embedded in priorities and planning  Zero-based budgeting and ROI emphasis demands reallocating existing funds and curbing new spending commitments  School administrative costs successfully reduced (approx. 3% of total budget)  Declining enrollment projections over time (11% over next eight years).  Budget increases have been historically/comparatively modest (3.5%, 2.98%, 4.1% in last 3 years)  Absorbed State funding reductions to EPS model (50% system admin, 5% transportation, 5% facilities)  Reaching max-out on “squeezing” for efficiencies without impacting quality of program

23 Biggest Obstacles to Consolidation  Cost Sharing Model (fair and equitable to all communities)  Cost Savings Model (based on reasonable and rational assumptions)

24 Cost Sharing Plan (Spencer Model)  Developed as an alternative to funding education solely based on the proportionate share of property tax valuation of member communities  Alternative models sanctioned by State Legislature in April ’08  Assumes State-required local tax commitment for education under EPS stays valuation-driven  Additional local costs – transition from current valuation to per-pupil allocation funding occurs over 4 years  Cost shift to Falmouth (during 4-yr transition to new model) mitigated by offset provisions agreed to by RPC and town reps (fund balances and land assets not transferring to the new RSU)

25 Cost Sharing Model School Funding Basics: FPS + = MSAD51 + = RSU + = *RSU model same as above ** funding on a per pupil basis State’s EPS contribution Required local tax commitment for education Additional local spending Total School Budget State’s EPS contribution Required local tax commitment for education Additional local spending Total School Budget State’s EPS contribution Required local Tax commitment for education* Additional local spending** Total RSU Budget

26 Cost Savings Model  Assumes a dynamic and interactive relationship among: Savings Administrative/business operation efficiencies Transportation efficiencies Facilities efficiencies Non-consolidation penalty avoidance …and Costs/Revenue Reductions Operational and personnel-related expenditures to consolidate Anticipated reductions in State subsidy (EPS funding due to enrollment decreases/other)

27 Cost Savings Estimates – New RSU  Admin/operations  Initial system administrative staff savings of $250,000 per year.  Evaluation and implementation of additional operational efficiencies is expected to increase savings to $450,000 per year by  Transportation  Targeted operational savings of 2% ($46,351) in 2010  Additional 2% savings in each of the two successive years (to FY2012). This goal will offset the State’s 5% reduction to transportation funding in effect as of FY2009.  Our expectation is to increase savings by 1% in each of the following two years.

28 Cost Savings Estimates – cont.  Facilities RSU is projecting cost savings of 2% ($94,808) in year one of operation. Savings are projected in years two and three at an additional 2% each year, years four and five at an additional 1% each year. Above savings will help offset the State’s reduction in EPS funding of 5% in effect as of FY09.

29 Cost Avoidance - Penalty  State penalty of nearly $900,000 is avoided by the three communities by consolidating ($475,048 for Falmouth).  Penalty components Additional 50% reduction in State funding for system administration Additional 2% increase in community’s required local tax contribution to education.

30 Costs to Consolidate - RSU  Estimated costs are expected to be $500,000 in each of the first three years, and will include: Legal Costs Personnel contract costs Independent & collaborative operational audits Merging office systems

31 Projected State Revenue Reductions  State funding for education is closely tied to enrollments.  Projected enrollments in both Falmouth and MSAD 51 are expected to decline by 11% by  Anticipated decline in State revenue, based solely on enrollments, is estimated to be about $560,000 for Falmouth alone (237 students x $2349 per pupil).

32 Conservative Estimates of Savings, Costs, Reductions in State Funding, and Penalty Avoidance Category A1 – Administration/ Business Operations 250,000350, ,000 A2 – Transportation 46,351 (2% reduction) 91,775 (additional 2%) 138,147 (additional 2%) 161,499 (additional 1%) 184,618 (additional 1%) A3 – Facilities 94,808 (2% reduction) 187,420 (additional 2%) 282,969 (additional 2%) 329,788 (additional 1%) 376,139 (additional 1%) B – Cost of Consolidation (500,000) 00 C – State Funding(231,175)(308,862)101,781(224,343)(128,178) D – Penalty Avoidance 897,253 A1: Includes 250,000 in administrative savings and additional administrative and operating savings of $200,000 by A2: Reductions of 8% by 2013 to coincide with reductions in State support for this area A3: Same assumptions as A2 B: Assumes consolidation will be complete within 3 years; estimate includes long-term lease agreements, organizational restructuring as note in Exhibit 12 C: State funding for education will decline as resources become increasingly scarce in all sectors; State funding will also decrease in Falmouth and MSAD 51 as enrollments decline in accordance with projections (11% by 2017) D: Penalty includes reduction of State support for administration and an increase in the expected local mil rate contribution

33 Issues and Challenges  Changing “landscapes” of local and State economics  Capturing education finance in an understandable manner  Combating the “Big Promises” when the reality indicates otherwise  Capturing the “Consolidation Question” accurately (sustainability vs. tax savings)

34 Sustainability (Long-Term View)  Assumes: Leadership of the new RSU (Board/Professional) will be as commited to both:  School quality improvement  Efficiency in operations Economies of scale will present new opportunities to control rising costs


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