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XML Format for the High School Transcript NCES Data Conference July 26, 2006 Washington, DC John “Tom” Stewart Former College Registrar Bruce Marton University.

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Presentation on theme: "XML Format for the High School Transcript NCES Data Conference July 26, 2006 Washington, DC John “Tom” Stewart Former College Registrar Bruce Marton University."— Presentation transcript:

1 XML Format for the High School Transcript NCES Data Conference July 26, 2006 Washington, DC John “Tom” Stewart Former College Registrar Bruce Marton University of Texas at Austin

2 Topics n Bridging the Gap u High School and College u Local schools to District and State n Existing PESC standard for College Transcript n XML standard for High School Transcript

3 Building Bridges

4 Challenges (the Bridges) n Improving Service to Students n Accountability and Metrics n Benefits and Incentives

5 First Bridge: Service to Students n High School Students apply to College n Credentials sent to support application u Test Scores (SAT, ACT) F Electronic u HS Transcript F Largely paper

6 Paper Process n Uses Postal service u Slow u Unreliable n Requires manual processing n Vulnerable to fraud u Who really sent it u Has it been tampered with

7 Paper Process n Inaccurate u Data has to be re-entered u Varying local definitions, usage u Differing grading scales n Expensive u Data has to be re-entered n Time-consuming

8 Electronic process n Very fast or Instant n Reliable u Receipt confirmation u Status report n No processing delay for printing n Consistent data n Encrypted n Authenticated

9 Meeting student needs n Growing Interest in electronic exchange u Demand from students u Increased confidence in Internet n Vendor interest u DocuFide u Pearson u Triand

10 Second Bridge Accountability n No Child Left Behind u Identify at-risk schools u School comparisons u Aggregate data n State mandated metrics n Graduation requirement u Exit testing enforced at postsecondary u Core course curriculum

11 Standard data gathering n Common metrics u Translate from local systems u Uniformity across systems

12 Technology Initiatives- SIF n Schools Interoperability Framework (SIF) u Allows SIS applications to work together and share data n Technical specification u Infrastructure u Unified K12 Data Model u Support intra school/district u Import external K12 data

13 Schools Interoperability Framework n Zone Integration Server u Middleware specification u Certified vendor solutions n Data Exchange Choreography u Data transport n Standard data objects u XML schema dictionary u Comprehensive but not yet aggregated

14 Third Bridge Managing benefits n Admissions guarantees u Automatic acceptance u Instant decisions n Scholarships, grants u Requires earlier contacts with students u Interim transcripts to assess progress

15 State Initiatives n Common Application process u California u Texas u Florida n Centralized Award process u Florida u Georgia u North Carolina

16 History of Standard n National Center for Education Statistics (NCES) EDI initiative- 1988 n K12 and postsecondary communities u AACRAO u CCSSO n Together developed EDI standard

17 EDI Standard n Governing body: ANSI X12 n Transaction set 130 u Student Education Record (Transcript) u Approved 1992 n SPEEDE u Standardization of Postsecondary Education Electronic Data Exchange n ExPRESS u Exchange of Permanent Records Electronically for Students and Schools

18 SPEEDE College Transcript n Very successful u 700,000 transcripts exchanged last year n Revised to form XML Schema standard u PESC approved May 2004

19 ExPRESS n Slow to be adopted u EDI unfamiliar u Considered expensive, difficult u Wide variety of SIS systems u Chronic under funding n Basic work intact u ExPRESS still maintained and supported

20 ExPRESS n NCES commissioned study of XML standard - 2002 u Based on ANSI TS130 u K12 community participation u SIF compatibility u Coordinated with PESC XML standards n Established viability u Functional specifications

21 Initiative History n Need for HS Transcript u State of Georgia u Texas Education Agency u Vendor interest n College XML Transcript approved n Workgroup chartered Fall ’04 u First meeting at AACRAO Tech conference/PESC Fall meeting u Generated strong interest u Meeting every week via conference call

22 Participants n State Agencies u Oklahoma u Georgia u California u South Dakota u Arkansas u New Jersey n Organizations u Schools Interoperability Framework u College Foundation of North Carolina u US Department of Education n High Schools u Massachusetts u Illinois

23 Participants n AACRAO SPEEDE committee u Texas u Iowa u Florida u California n Pearson n Docufide n SunGardSCT n ACT n Nat. Student Clearinghouse n Strategic Explorers n ESP Solutions n AES n The Common Application n Great Lakes Ed. Loan Svcs.

24 Postsecondary model College

25 Secondary Model School District Education Agency High School College Higher Ed Authority State Clearing- house

26 XML College Transcript n Limited to PS to PS n Based on TS 130 SPEEDE/ExPRESS n Basic structure for HS transcript in place

27 Scope n K12 vs. HS/Secondary only u Initial decision: Secondary to Postsecondary only u Now expanded to include agency and school to school exchange n At first workgroup was informal u Established validity of concept, commitment to process

28 Standards requirements Local flexibility Standard methodology National consistency

29 Data Model Structure n Biographical, Student identifiers n Credentials, Rank, GPA n Coursework/Academic History n Test Scores u State, local u National tests permitted n Immunizations

30 Technology Initiatives - NCES n National standard for course classifications u SNCC - existing u SCED - replacement n Standardized course category definitions for states u Georgia, California, Texas n To be released soon

31 User-defined Extensions n Allows mutually defined sub- schemas u State systems u Regional requirements u Software specific needs n Allows strict standards within system n Other users can ignore n National ratification not needed

32 Where we are n PESC High School XML schema ratified June 2006 n Implementation Guide posted n Continue Coordination with NCES

33 Core Components Data Dictionary Sector Library Sector Library Sector Library Application Schema Application Schema Application Schema Application Schema Application Schema Application Schema Standards Forum Core Components

34 CommonLine RosterResponse.xsd PESC Core Components Data Dictionary CoreMain.xsd Financial Aid Sector Library FFELAlternative.xsd Academic Record Sector Library AcademicRecord.xsd Standards Forum Core Components CommonLine Roster.xsd CommonLine Response.xsd CommonLine Receipt.xsd CommonLine Request.xsd High School Transcript Schema HighSchoolTranscript.xsd College Transcript Schema CollegeTranscript.xsd

35 TranscriptResponse Schema TranscriptResponse.xsd PESC Core Components Data Dictionary CoreMain.xsd Academic Record Sector Library AcademicRecord.xsd Standards Forum Objects – proposed TranscriptRequest Schema TranscriptRequest.xsd Transcript Acknowledgment Schema TranscriptAcknowledgment.xsd High School Transcript Schema HighSchoolTranscript.xsd College Transcript Schema CollegeTranscript.xsd

36 HighSchoolTranscript.XSD

37 Implementation Guide High School Transcript Implementation Guide

38 Where to get documents n www.pesc.org

39 NCES Code Format SCED Codes Format

40 Questions


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