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PDF2Office ® v2.5 Professional Edition Tutorial © Recosoft Corporation 2003 - 2005.

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Presentation on theme: "PDF2Office ® v2.5 Professional Edition Tutorial © Recosoft Corporation 2003 - 2005."— Presentation transcript:

1 PDF2Office ® v2.5 Professional Edition Tutorial © Recosoft Corporation

2 PDF2Office ® : What is PDF2Office ® ?  PDF2Office ® is a utility for converting PDF documents into editable Microsoft Word, Microsoft PowerPoint, RTF etc… files.  PDF2Office ® also allows extracting data such as images/text from a specific range of pages.

3 PDF2Office ® : Usage & Solutions 1  Fills a void in the document creation/editing lifecycle as a plethora of authoring software output data into PDF format but are not editable by the most popular software titles.

4 PDF2Office ® : Usage & Solutions 2  Allows recovering data stored in PDF documents without purchasing expensive PDF tools and other software resulting in reduced cost and savings in time.

5 PDF2Office ® v2.5 : Features - Tour Click to continue…

6 PDF2Office ® v2.5 : Features 1  Convert PDF documents to word processing files Convert PDF documents into editable Microsoft Word files, Microsoft PowerPoint, RTF, Unicode and Text files.  Open PDF documents directly within Microsoft Word PDF2Office ® integrates seamlessly with Microsoft Word allowing you to directly open PDF documents within Microsoft Word.

7 PDF2Office ® v2.5 : Features 2  Click Open A right-click on a PDF document on the Desktop opens PDF documents directly in Microsoft Word.  Retain layout/Process form mode Reconstructs a PDF document page by page, maintaining an almost exact replica of the original layout.

8 PDF2Office ® v2.5 : Features 3  Convert images stored in PDF documents to graphics files Convert images stored in a PDF document to JPEG, BMP, TIFF, Photoshop or other image file types, and specify compression and resolution settings.  Batch Convert Convert multiple files with one click.

9 PDF2Office ™ v2.5 : Integration with Microsoft Word - 1 To directly open a PDF document within Microsoft Word Click on the File Menu in Microsoft Word and choose Open PDF file

10 PDF2Office ® v2.5 : Integration with Microsoft Word - 2 The Open PDF File dialog appears Then select the PDF file and click the Open button

11 PDF2Office ® v2.5 : Integration with Microsoft Word - 3 The PDF2Office Progress Information dialog appears

12 PDF2Office ® v2.5 : Integration with Microsoft Word - 4 The converted PDF document appears in a new window within Microsoft Word

13 PDF2Office ® v2.5 : Integration with Microsoft Word - 5 To specify PDF Conversion options within Microsoft Word Click on the Options button in the Open PDF dialog

14 PDF2Office ® v2.5 : Integration with Microsoft Word - 6 The Options dialog appears Specify conversion options and click on the Okay button

15 PDF2Office ® v2.5 : Desktop Integration You can right-click on a PDF document on the desktop and have it open in Microsoft Word

16 PDF2Office ® v2.5 : Interface Conversion PaneToolbar Conversion Log Pane Conversion Settings Bar

17 PDF2Office ® v2.5 : Interface - Conversion The Conversion pane is used for converting PDF documents You use the conversion pane to convert PDF documents and extract data from them

18 PDF2Office ® v2.5 : Interface - Conversion Log Pane The Conversion log lists the results of all attempted conversions.

19 PDF2Office ® v2.5 : Interface - Conversion Settings Bar The Conversion Settings bar is used to set the kind of conversion required and the final format Clicking on the Conversion kind menu allows specifying different conversion kinds

20 PDF2Office ® v2.5 : Drag and Drop Conversion 1 Converting files is as easy as Drag and Drop Files into the Conversion Pane

21 PDF2Office ® v2.5 : Drag and Drop Conversion 2 2.Set the Conversion kind and the final format to Convert to

22 PDF2Office ® v2.5 : Drag and Drop Conversion 3 3.Drag the selected items out and drop them to the Desktop

23 PDF2Office ® v2.5 : Conversion Kind - 1 Three Conversion kinds are available.  Convert to Word Processing file Use this to convert PDF documents to editable Microsoft Word, RTF, Unicode, Text documents.

24 PDF2Office ® v2.5 : Conversion Kind - 2  Convert to Presentation file Use this to convert a PDF document to a Microsoft PowerPoint file

25 PDF2Office ® v2.5 : Conversion Kind - 3  Convert only images to Use this to extract images contained in the pages of PDF documents.

26 PDF2Office ® v2.5 : Conversion Options - 1 PDF2Office ® v2.5 offers advanced options for controlling the precision of the conversion process. Converting files to a word processing format You can control whether page breaks, headers/footers, etc. are processed. Image type conversions You can control the compression quality and resolution. Page Range You can specify the range of pages to convert.

27 PDF2Office ® v2.5 : Conversion Options - 2 To control the conversion process, click on the disclosure triangle in the Conversion Settings bar The conversion options are displayed -

28 PDF2Office ® v2.5 : Conversion Options - 3 When converting to Word Processing file type you can further specify the processing type to perform -  Full Format  Retain layout/Process form  Extract only text  Extract only images

29 PDF2Office ® v2.5 : Conversion Options - 4  Retain layout/Process form Select this option if the document you are converting is a form or you want to retain an extremely accurate layout of the original PDF document.  Full Format Select this option to convert a PDF document to a word processing file format by recreating the original construction and layout of the document.

30  Extract only text Select this option when you want to extract only the text in a PDF Document. PDF2Office ® v2.5 : Conversion Options - 5  Extract only images Select this option to extract only the images contained in a PDF document.

31 PDF2Office ® v2.5 : Conversion Options - 5 Each processing type (excluding Extract only images) allows specifying processing options -  Annotations  Make Tables  Graphics  Document Properties  Apply Page Breaks  Document Information

32 PDF2Office ® v2.5 : Conversion Options - 6  Annotations Processes annotations stored in PDF documents and applies it to the related text.  Document Properties Attempts to form headers, footers, sections, columns, document margins, endnotes and footnotes.  Apply Page breaks Controls whether PDF2Office ® should calculate and apply page breaks.

33 PDF2Office ® v2.5 : Conversion Options - 7  Graphics Processes all graphics and images, and attempts to regroup independent graphic elements.  Make Tables Attempts to recreate tables where possible.  Document Information Specifies whether document information such as the document's author should be processed and transferred to the output file.

34 PDF2Office ® v2.5 : Conversion Options - 8 When converting a PDF file to the Microsoft PowerPoint format, you can specify the image resolution and several conversion options also.

35 PDF2Office ® v2.5 : Conversion Options - 9 When converting only images to other image formats, you can also specify the resolution and compression level.

36 PDF2Office ® v2.5 : Conversion Options - 10 You can control the range of pages to convert by specifying the pages in the Page Range area.

37 PDF2Office ® v2.5 : Retain layout/Process form - 1  The Retain layout/Process form processing type is ideal when you want to replicate the PDF document page for page.  When Retain layout/Process form processing is used PDF2Office ® tries to match as precise as possible the location of the data.

38 PDF2Office ® v2.5 : Retain layout/Process form - 2  The Retain layout/Process form option groups the data and stores everything into the Drawing/Text box layer of the target file type.  In order to edit the document effectively, you may have to ungroup the data.

39 PDF2Office ® v2.5 : Retain layout/Process form - 3  If the changes required are minimal, its’ better not to ungroup the data as the placement of the individual text, graphics and image elements may change arbitrarily.

40 PDF2Office ® v2.5 : Batch Convert - 1 Batch Conversion converts all files in a specific folder. 1. To use this feature, first preset the type through the Preferences Setting

41 PDF2Office ® v2.5 : Batch Convert Then set the Destination folder for the files to be placed after they are converted

42 PDF2Office ® v2.5 : Batch Convert Finally using the Batch Convert Dialog, Choose the folder which contains the files to convert

43 PDF2Office ® v2.5 : Batch Convert - 4 The conversion starts and the converted files are placed in the destination folder

44 PDF2Office ® v2.5 : Batch Convert - 5 You can also set the directory where the original PDF files reside as the destination through the Preferences settings. Click Source folder is destination to specify this.

45 PDF2Office ® v2.5 : Trouble Shooting 1 At times the conversions may not be what one would expect. There may be many reasons - from this section onwards we describe how to trouble shoot some common problems.

46 PDF2Office ® v2.5: Trouble Shooting 2 Does the converted file have columns or page margins that don’t seem proper? Ans:Turn off the Document Properties option and try reconverting the file. Since the Document Properties option tries to figure out margins, columns and sections etc… sometimes turning this option off produces a file that is properly formatted. You can also try using the Retain layout/Process form mode.

47 PDF2Office ® v2.5: Trouble Shooting 3 Does the converted file have sections that are proper and then an area where the output is not properly formatted? Ans:Try converting the PDF document by splitting the conversion by specifying a range of pages to convert. Then specify another range of pages to convert - until you have finished converting all pages. Finally assemble the files together in the word processor.

48 PDF2Office ® v2.5: Trouble Shooting 4 I have a document that has both landscape and/or portrait pages. The converted output has improper formatting - What should I do? Ans:Try converting the PDF document by breaking up the conversion by specifying a range of pages to convert. Then specify another range of pages to convert - until you have finished converting all pages. Finally assemble the files together in the word processor.

49 PDF2Office ® v2.5: Trouble Shooting 5 Are tables improperly formatted? Ans:There can be many reasons why tables may not format properly. One possible reason is that the table has borders that are hidden or cells that are not connected. In such cases PDF2Office ® can’t determine the table precisely and may capture the data as a graphic. The best option is to deselect both the Graphics and Make Tables processing options and then reconstruct the table in the output document by using the text data that was collected.

50 PDF2Office ® v2.5: Trouble Shooting 6 Are graphics not being processed properly? Ans:PDF2Office ™ v2.5 doesn’t honor clipping paths, transparencies and other advanced graphics transformations and manipulations. In such cases turning off the “Graphics” option will stop the graphics processing with no graphics being output into the converted file.

51 PDF2Office ® v2.5: Trouble Shooting 7 Do you get an Error -3 or Error ? Ans:When an error -3 or appear these mean that the PDF document has some kind of data that cannot be processed and the file may not get converted.

52 PDF2Office ® v2.5: Trouble Shooting 8 Are you trying to convert PDF documents created by Page Layout software? Ans: Since a word processing software is not a Page Layout program it is very difficult to reconstruct such documents due to inherent limitations in a word processor. The Retain layout option attempts to reconstruct the document page by page maintaining an almost exact replica of the original layout -but editing may become difficult at times.

53 PDF2Office ® v2.5: Trouble Shooting 9 It takes a long time to convert 800+ page files. Ans:When converting 800+ page documents we recommend you convert such documents on a machine equipped with at least a 1.7 Ghz processor with at least 1024MB RAM to speed things up.

54 PDF2Office ® v2.5: Trouble Shooting 10 The document still doesn’t convert properly at all? Ans:Please contact Recosoft Corporation customer support about this. We are continuously improving the PDF conversions.

55 PDF2Office ® v2.5: Processing Scope - 1 PDF2Office ® takes a PDF document and performs the following processing - 1.Forms paragraphs and applies indentations (justification is set to left or center) 2.Applies text styles and retains font information (or font mapping is performed) 3.Constructs page properties such as margins and page breaks where appropriate 4.Calculates columns and section breaks 5.Matches headers and footers where possible

56 PDF2Office ® v2.5: Processing Scope - 2 PDF2Office ® v2.5 takes a PDF document and performs the following processing (contd.) - 6.Forms endnotes/footnotes 7.Identifies and creates Tables 8.Regroups intersecting and overlapping graphics 9.Processes all images (except JBIG format) and re- groups intersecting sliced images

57 PDF2Office ® v2.5: Specifications Microsoft Windows ME PC equipped with at least a PIII at 500Mhz and 256MB RAM QuickTime v4.0 or higher Microsoft Word to directly open PDF documents in Microsoft Word.

58 PDF2Office ® v2.5: Supported Export File Formats Microsoft Word Microsoft PowerPoint Microsoft PowerPoint Macintosh Rich Text Format (RTF) - Windows Rich Text Format (RTF) - Macintosh Unicode UTF-8/16 Text JPEG/PNG/TIFF/PICT/BMP/Photoshop etc…

59 PDF2Office ® v2.5: Contact Information Recosoft Corporation Ustubo Hommachi , Nishi-ku, Osaka, Japan Tel: Fax: For General Inquiries :

60 PDF2Office ® v2.5 : Notices PDF2Office ® is a trademark of Recosoft Corporation All other trademarks are the property of their respective owners.


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