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S L I D E 1 Project Management Muhammad Ali Babar

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1 S L I D E 1 Project Management Muhammad Ali Babar

2 S L I D E 2 Tears & Cheers Relating the theories with real life experiences “A project is a temporary endeavor undertaken to achieve a particular aim and to which project management can be applied, regardless of the project’s size, budget, or timeline.” PMBOK® Guide 2000 Ed. “There are lessons to be learned from failure, if only we are willing to find and examine them.” Jeffrey K. Pinto & Om P. Kharbanda

3 S L I D E 3 What is Project Management? “ Project management is application of knowledge, skills, tools, and techniques to a broad range of activities in order to meet the requirements of a particular project.” PMBOK Guide 2000 Ed. “To be successful, managers must control the processes, product, and people that populate software-intensive project-and manage them concurrently, constantly reconciling conflicts that occur” Donald J. Reifer

4 S L I D E 4 Primary functions of Project Manager Software managers mainly perform five primary functions to get their jobs done: Planning. Plan the projects thoroughly to create a roadmap to set expectations. Use the plan as a baseline to monitor and measure the progress. Organizing. Create organizations to get the work done efficiently and effectively by assigning responsibilities, delegating authority, and holding people accountable for results. Staffing. Recruit, train, appraise, retain the right people by recognizing talent, breeding competence, and weeding out deadwood. Directing. Get things done through the actions of people by building a synergistic teams and motivating them to perform at their fullest capability. Controlling. Put appropriate control mechanism in place to assess status Donald J. Reifer, Software Management, 5 th Ed.

5 S L I D E 5 Common Reasons for Project Failure Scope CreepPoor Sponsorship Poor PlanningLack of Monitoring & Measurement Vague & unclear deliverablesIneffective communication Ineffective/non-existent change control process Ineffective skills High turnover rateUnspecified responsibility Gartner Group, July 1998.

6 S L I D E 6 Company Profile –Second largest News Paper –Simultaneously published from three cities –More than 500 staff in publishing busines Project Summary –Computerising News room to streamline processes –Centralising News selection & publication decisions –Educating editorial staff to use computers for productivity Setting the Scene for project 1

7 S L I D E 7 Process Model of News Room

8 S L I D E 8 Managing Director Finance Director Director Publications Chief Editor Project SponsorsPolitically aligned Project Sponsors & Stakeholders Stakeholder totally ignored Editors and sub-Editors News Reporters Computer section staff Proof readers and other support staff

9 S L I D E 9 We were doomed to fail because Ignored the important stakeholders Couldn’t manage required cultural changes No systematic & formal risk management process Too much emphasis on adding value, but nothing for people and relationship management Black box PM approach, intuitive & unilateral decision making

10 S L I D E 10 Company Profile –Hardware specialist transforming into software house –ISO 9002 certified for hardware supply and support –Offices in 5 Australian cities, A$70-80 Millions in sales Project Summary –Developing an open interoperable architecture for E- Business systems –Formalising software development process to get certified –Identifying required activities, tasks and deliverable for certification Setting the Scene for project 2

11 S L I D E 11 IT’S ALL IN MY HEAD It’s rare to meet any team whose members can’t tell about the project and the process as it’s all in their heads. However, each one of them would have a slightly different version, scope and objectives of the project and process IT’S ALL IN MS PROJECT!

12 S L I D E 12 Disciplined Process Standard, Consistent Process Predictable Process Continuously Improving Process Capability Maturity Model SEI, Carnegie Mellon University, USA.

13 S L I D E 13 contain organized by contain Maturity Levels Key Process Areas Common Features Key Practices Process Capability Goals Implementation or Institutionalization Infrastructure or Activities indicate achieve address describe Structure of CMM

14 S L I D E 14 Key Process Areas Key process areas identify where an organization must focus to raise to achieve a certain level Organization needs to perform the activities to achieve the goals considered important for each KPAs required for a particular maturity level.

15 S L I D E 15 Commitment to perform. Actions that must be taken to ensure that process is established, i.g., policies, leadership etc. Ability to perform. Preconditions that must exist to implement process competently, i.g., resources, training, orientation, etc. Activities performed. Describes the roles and procedures necessary to implement a key process area, i.g., performing work, tracking, etc. Measurement and analysis. Describes the need to measure the process and analyse the measurements. Verifying implementation. Describes the steps to ensure that activities are performed in with the process that has been established.. Common Features Common features are used to organize the key practices in each key process area.

16 S L I D E 16 STATE THE FUNDAMENTAL POLICIES, PROCEDURES, AND ACTIVITIES FOR A KEY PROCESS AREA DESCRIBE “WHAT” IS TO BE DONE, BUT THEY SHOULD NOT BE INTERPRETED AS MANDATING “HOW” ARE ORGANIZED BY COMMON FEATURE 316 KEY PRACTICES IN CMM Key Practices

17 S L I D E 17 Why project didn’t succeed? Poor sponsorship Ill-defined scope and objects No realization of Added-Value requirements No process change control mechanism Lack of stakeholder buy-in “To manage a project without an effective executive sponsor is to visit hell on Earth.” Rob thomsett

18 S L I D E 18 Company Profile –System engineering R&D centre Project Summary –Analysing available CASE tool for early stages of the software development lifecycle –Developing an integrated CASE environment by reengineering existing and freely available CASE tools and components. Setting the Scene for project 3

19 S L I D E 19 Success with hiccups Major drawbacks –Inappropriate resources (staff skills) –Lack of commitment on the part of sponsors –Ambiguously defined authority and responsibility –Black box style project management approach –Ineffective communication ( wars) –Political expediency & infighting

20 S L I D E 20 How We succeeded Redefined the project scope and objects Project sponsors agreed to compromise less important requirements. Management agreed to staff the project with appropriate resources (Skills) Clearly assigned responsibilities and tasks Team members had high stakes in project success “When software projects fail, it is generally because of teamwork problems and not technical issues.” Watts S. Humphrey

21 S L I D E 21 Human side of Management Try to identify the needs which have not been satisfied as only those needs work as true motivators Maslow’s theory of motivation

22 S L I D E 22 THANK YOU !!


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