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The Petroleum Registry of Alberta The Petroleum Registry of Alberta Energizing the flow of information Registry Information Session January 24, 2006.

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Presentation on theme: "The Petroleum Registry of Alberta The Petroleum Registry of Alberta Energizing the flow of information Registry Information Session January 24, 2006."— Presentation transcript:

1 The Petroleum Registry of Alberta The Petroleum Registry of Alberta Energizing the flow of information Registry Information Session January 24, 2006

2 The Petroleum Registry of Alberta Agenda 1.Pipeline Split Lockdown for APMC Volumes 2.General Registry Questions 3.GCA Project Status Update 4.Allowable Costs Workshop Overview AC2 AC3 AC4 AC5 Queries Notifications Reports Other Learning Tools

3 The Petroleum Registry of Alberta Effective April 2006 Production –Pipeline splits for the following subtypes of facilities will be locked at the APMC deadline Oil Pipelines NEB Oil Pipelines Terminals NEB Terminals Third Party Terminals Pipeline Split Lockdown for APMC Volumes

4 The Petroleum Registry of Alberta Locking means –A missed or late APMC volume can only be reported for Crown Royalty purposes using the TAOC ADD function. or –The pipeline or terminal operator must open the split if other shippers need to be reported in addition to the APMC’s volume. Pipeline Split Lockdown for APMC Volumes

5 The Petroleum Registry of Alberta Timing of the Locking –The APMC deadline is published on the Registry calendar, generally the 13 th day after the month of production. –Locking will occur at Registry close (9:00 p.m.) on that day. Pipeline Split Lockdown for APMC Volumes

6 The Petroleum Registry of Alberta Reason for Locking –The APMC deadline has always been, approximately the 13 th day after the month of production for filing 120 & 121 forms (TAOC). –When the Registry was implemented the locking of APMC data was delayed to allow industry extra time to understand the new reporting requirements in the Registry. Pipeline Split Lockdown for APMC Volumes

7 The Petroleum Registry of Alberta Reason for Locking - con’t –While Registry submissions of TAOC records are extracted by the APMC on the 13 th, Industry is currently able to delete and change records until the EUB deadline approximately the 18 th day after the month of production. –Changes to these APMC extracted records (deletions in particular) have caused reconciliation issues for the APMC and Industry. –Locking the data will ensure less reconciliation is required and enforce the APMC reporting rules. Pipeline Split Lockdown for APMC Volumes

8 The Petroleum Registry of Alberta General Registry Questions

9 The Petroleum Registry of Alberta GCA Project Update

10 The Petroleum Registry of Alberta Phase II of the Project (Allowable Costs, AC2-5) remains on schedule. Currently undergoing final phases of Acceptance Testing. Implementation Date for AC2-5 has been set for Registry Opening, Tuesday February 7 th, Related Registry Training modules are also on schedule: AC2 – by January 31, 2006 AC3 – by January 31, 2006 AC4 – implemented January 23, 2006 AC5 – implemented January 23, 2006 GCA Project Update

11 The Petroleum Registry of Alberta Allowable Costs Overview

12 The Petroleum Registry of Alberta Allowable Costs Overview As of October 11, 2005 the Registry is the only methodology for AC1 submissions. AC2 to AC5 submissions to the Registry will commence February 7, The DOE will discontinued accepting paper submissions from operators for the AC2 to AC5 effective January 15, This will allow the DOE to process all data to prepare for conversion. AC3 and AC5 paper filings will continue to be accepted from non-operators only. Business rules are unchanged. Current penalties for non-compliance are unchanged.

13 The Petroleum Registry of Alberta Allowable Costs Overview – con’t Registry screens for the AC forms are consistent with approach used on previous paper forms. Data in DOE systems is the ‘data of record’. A confirmed file will be sent to the Registry once the DOE has validated and confirmed the submission. Data input to the Registry can be performed online or by batch using xml or csv files.

14 The Petroleum Registry of Alberta Allowable Costs Overview – con’t There are multiple versions of each of the AC2 to AC5 forms. The Registry will present the appropriate version based on the year that is being edited. –AC2 V2 – 1997 – 2003 V3 – 2004 Onwards –AC3 V1 – prior 2004 V2 – 2004 onwards –AC4 V1 – prior 2004 V2 – 2004 onwards –AC5 V1 – V2 – 2004 onwards

15 The Petroleum Registry of Alberta Allowable Costs Overview – con’t The FCC Operator or Royalty Client completes an AC form in the Registry: –Submissions can be completed by batch upload using a.CSV or.xml file or by keying the information online. –For more information on batch uploads see Job Aid GCA Upload Specifications document in the Registry Training System.

16 The Petroleum Registry of Alberta Allowable Costs Overview – con’t The Registry validates the submission, based on edits within the Registry –All errors must be corrected prior to the file being sent to the DOE. –This record is saved in the Registry as a Unconfirmed record. –If the Unconfirmed record is for a new FCC you cannot edit or query until the Confirmed record is received from the DOE. –If the Unconfirmed record is for an edit it can only be viewed on the Edit screen by the BA that submitted the record, but not queried.

17 The Petroleum Registry of Alberta Allowable Costs Overview – con’t Once validated the submission will be forwarded to the DOE for their validation and approval. –When the DOE accepts an AC form request or change The file is stored in the Registry as a Confirmed record and a notification is sent by to the operator. The operator can now edit or query. An owner listed in the AC form can also query.

18 The Petroleum Registry of Alberta Allowable Costs Overview – con’t When the DOE rejects an AC form request or edit: –The file is stored in the Registry as a Rejected record and a notification is sent by to the operator. There will also be a DOE Report in Ministry Invoices and Statements that identifies the reason for the rejection. –This record is like an Unconfirmed record, it can only be viewed in the Edit screen by the submitting BA.

19 The Petroleum Registry of Alberta Allowable Costs Overview – con’t Processing Times: Registry –Processing of submissions is completed in near real time. DOE –The DOE workflow response time for an AC1 Setup is 4 hours (e.g. if the request is submitted in the morning, a response will be received in the afternoon; if a request is submitted in the afternoon, a response will be received the following morning based on DOE business hours).

20 The Petroleum Registry of Alberta Allowable Costs Overview – con’t Processing Times: For all other AC form submissions, the DOE response will be received the next business day (based on DOE business hours). –Exception is when the DOE is processing their invoice: All submissions will continue to be processed by the Registry and submitted to DOE. However they will be held by the DOE until the invoice run is complete. DOE Gas Royalty Invoice Run time period refers to the specific activities surrounding the monthly generation of the Gas Royalty Crown Invoice. This generally encompasses the 16th to 23rd of each month (including non-business days), however can vary by 1-2 days, depending on the month.

21 The Petroleum Registry of Alberta Allowable Cost Workshop “Step-by-step” Review

22 The Petroleum Registry of Alberta Allowable Costs Workshop Agenda AC2 – Capital Cost Allowance AC3 - Capital Cost Allowance and Custom Processing Volume Reallocations AC4 - Operating Costs AC5 - Custom Processing Fees Paid Queries Notifications Reports Other Learning Tools

23 The Petroleum Registry of Alberta Allowable Costs AC2- Capital Cost Allowance This form is used to report changes in allowable costs for an FCC, as well as the calculation and allocation of Capital Cost Allowance for an FCC in a production year. An AC2 must be filed on or before April 30th of the year following the production year to which the form pertains. Failure to file the AC2 by its due date incurs a penalty of $100 per month, or part of a month, until the form is received.

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30 AFE042 Booster Compressor

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38 The Petroleum Registry of Alberta Allowable Costs AC3 – Capital Cost Allowance and Custom Processing Volume Reallocations Used by a royalty client that has been allocated capital cost allowance or custom processing volumes at an FCC to make a further allocation to one or more royalty clients. Must be filed on or before May 15th of the year following the production year to which the form pertains. No penalty if an AC3 is not filed. Capital cost and custom processing volume reallocations will not be made.

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45 The Petroleum Registry of Alberta Allowable Costs AC4 – Operating Costs Used to report the allowable operating costs for –an FCC tied to a designated facility –a processing FCC tied to a non-designated facility (i.e., a sweet or sour gas plant) for a production year. Must be filed on or before March 31st of the year following the production year to which the form pertains. Failure to file the the due date incurs a penalty of $200 per year

46 The Petroleum Registry of Alberta

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49 9000 AUDIT ADJUSTMENT1000

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54 Allowable Costs AC5 – Custom Processing Fees Paid Used to report custom processing fees paid for compressing, processing or gathering gas and gas products. Must be filed on or before May 15th of the year following the production year to which the form pertains Failure to file by the due date incurs a penalty of $100 per month, or part of a month, which is calculated when the form is received.

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59 ABGS ABGS ABGP

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66 The Petroleum Registry of Alberta Allowable Costs: Queries Each AC form can be queried online by the submitting company or by a owner listed on the AC form. In addition to the above queries, there are two other types of queries for AC1 forms: –Query Facility Cost Centre Operator History Operator history can be viewed by all BAs. Operator history can be queried by EUB Facility ID or by FCC ID. –Query Facility Cost Centre Owner History Ownership history can be viewed by the operator and owners listed on the AC1. Ownership can be queried by EUB Facility ID or by FCC ID.

67 The Petroleum Registry of Alberta Allowable Costs: Notifications – con’t For Allowable Costs there are 2 types of notifications received in your registry inbox –Notifications advising the results of a batch submission Success Success with warnings Failure –Notification from the DOE advising of Approved Submission Rejected Submission

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94 The Petroleum Registry of Alberta Allowable Costs: Reports AC1 –Operator and named Owners will receive a report that includes all AC1 data for the effective date specified. AC2 –Operator and named Owners will receive a report that includes all AC2 data for the production year specified.

95 The Petroleum Registry of Alberta Allowable Costs: Reports – con’t AC3 –The submitting Royalty Client will receive a report including all AC3 data for the production year specified. –A Royalty Client named in the Capital Cost Allowance Reallocation section will receive a report including: AC3 row that names them AC2 –Capital Cost Allowance Calculation –Capital Adjustments –Capital Cost Allowance for the Royalty Client that is reallocating to them

96 The Petroleum Registry of Alberta Allowable Costs: Reports – con’t AC3 –A Royalty Client named in the Custom Processing Volume Reallocation section will receive a report for the production year specified that includes: AC3 row that names them AC2 Custom Processing Adjustment Factor Calculation for the Royalty Client that is allocating to them. AC4 –Submitting Operator and Owners named on the AC2 will receive a report that includes all AC4 data for the production year specified.

97 The Petroleum Registry of Alberta Allowable Costs: Reports – con’t AC5 –Submitting Royalty Client will receive a report that includes all AC5 data for the production year specified.

98 The Petroleum Registry of Alberta Allowable Costs: Reports – con’t Report Output Available –AC1 PDF XML –AC2 to AC5 PDF CSV XML

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110 The Petroleum Registry of Alberta Registry Training Modules –8.0 Manage Allowable Costs (Knowledge) –8.1 Manage AC1: FCC Setup/change (Step by Step) –8.2 Manage FCC Operator Change (Step by Step) –8.3 Manage AC2 – Allowable Cost Allowance –8.4 Manage AC3 – Capital Cost Allowance and Custom Processing Volume Reallocations –8.5 Manage AC4 – Operating Costs –8.6 Manage AC5 – Custom Processing Fees Paid –8.7 Request Allowable Cost Reports –8.8 Query Allowable Costs and Facility Cost Centre Registry Online Help Learning Tools

111 The Petroleum Registry of Alberta Registry Service Desk Registry Online Enhancement Form Industry Benefits Committee (IBC) Opportunities for User Input

112 The Petroleum Registry of Alberta Questions


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