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Spreadsheet— Electronic Calculator. Building Blocks Columns—vertical, identified by letters Rows—horizontal, identified by number Cell—intersection of.

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Presentation on theme: "Spreadsheet— Electronic Calculator. Building Blocks Columns—vertical, identified by letters Rows—horizontal, identified by number Cell—intersection of."— Presentation transcript:

1 Spreadsheet— Electronic Calculator

2 Building Blocks Columns—vertical, identified by letters Rows—horizontal, identified by number Cell—intersection of row and column Cell Reference/Address—Column letter/Row number which identifies cell; i.e. A6 or S93 Range—group of highlighted/selected cells

3 Cell Row columncolumn Range

4 Toolbars & Formula Bar Standard toolbar—shortcut commands from all menus Formatting toolbar—change appearance of spreadsheet Formula Bar—name active cell, write/edit formulas

5 Formulas—used to calculate = introduces the formula Operand—the values; use cell references whenever possible Operator—the signs (+ - * /); tells the computer what to do with the operands Examples: =A6 + B6 =C1 * D1

6 Cell References in Formulas Relative—change/adjust to location when copied in a formula; i.e. A1 Absolute—DO NOT CHANGE when copied in a formula; i.e. $A$1 F4 switches a highlighted cell to Absolute Mixed—D$1 Col is relative, No. is absolute; $D1 Col is absolute, No. is relative

7 Functions—Shortcut formulas =Function name(Range of cells) =SUM(Range) adds cells for total =AVERAGE(Range) adds and divides =MAX(Range) finds highest in range =MIN(Range) finds lowest in range =COUNT(Range) counts number of filled cells

8 Functions—Shortcut formulas = SUM(Range) =AVERAGE(Range) =MAX(Range) =MIN(Range) =COUNT(Range)

9 USE YOUR SKILLS Fit to one page, add footer; DO NOT PRINT Purple Book p. 259; Save as PLANES Col F (Total)—calculate planes available for use; Add Col G (Total Seats) and calculate Seats available on all planes. P. 266, Act 1; Save as ALGEBRA; Use formulas/functions to solve P. 271, Save as CANDY; functions P. 272, Save as UTILITY; functions

10 SPREADSHEET “TALK” Active cell—ready for data Cell Reference Box—tells active cell/range Formula Bar—data/formula goes here first Labels—text—not calculated Values—numbers used for calculation F1--HELP F2--Edit F4—Switch (relative to absolute to mixed, etc F5—Go To ##### cell too narrow for numeric data “ textual data—cannot calculate Protection—locks data in cell; cannot change

11 PAYROLL FORMULAS  Gross Pay = Hrs * Hourly Rate  Taxes = Tax Rate % * Gross Pay  Tax Rate does not change—absolute  Total Deductions =Sum (Deductions)  Net Pay = Gross Pay – Deductions *******************  Commission = Comm. Rate % * Sales  Comm. Rate does not change—absolute  Gross Pay = Base Salary + Commission

12 CHARTS GRAPHICAL REPRESENTATION OF YOUR SPREADSHEET

13 BAR CHART Shows Comparison

14 PIE CHART Relationship to the Whole

15 LINE CHART Shows Trend

16 CHARTING RULES Create spreadsheet –No blank columns or rows Create Chart –Select cells to be charted –DO NOT chart parts and the totals in the same chart –Label all information in the chart (Data Labels) –Pie charts contain only one series of data –Name your charts—(Tools menu)

17 TO COPY: OPEN EXCEL FILE OPEN WORD FILE IN EXCEL, CHOOSE CHART/ SPREADSHEET TO BE COPIED CHOOSE COPY IN WORD, GO TO EDIT, CHOOSE PASTE SPECIAL PASTE EITHER THE OBJECT OR LINK

18 OPEN MRHS CHARTS


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