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1 Strategies for Successful in Proposal Writing PROCESS AND FORMS: Strategic Technologies Program Grants CNPSTI - STPG Khalid F Abuhaimed.

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Presentation on theme: "1 Strategies for Successful in Proposal Writing PROCESS AND FORMS: Strategic Technologies Program Grants CNPSTI - STPG Khalid F Abuhaimed."— Presentation transcript:

1 1 Strategies for Successful in Proposal Writing PROCESS AND FORMS: Strategic Technologies Program Grants CNPSTI - STPG Khalid F Abuhaimed

2 2 PROGRAM CODE / NUMBER The First Five-Year Plan STRATEGIC TECHNOLOGIES PROGRAM / TECHNOLOGY TRACK Sub -TRACK Proposal Title English Proposal Title Arabic P. Investigator English P. Investigator Arabic Institution SUBMITTED FOR THE DEADLINE ON 30 th MARCH 30 th SEPTEMBER FOR GS- CNPESTI USE ONLY DATE RECIEVED Full Research Proposal Application Form CCNPSTI Form RE-D1

3 3 Project Title Technology Area Track Sub-Track Project Type Proposed Total BudgetMax. 2 million SR Estimated Duration( 24 ) Months Proposed Starting Date Month / Year Senior Personnel Research Team No. Name Research Status Role Area of Specialization 1 P I 2 CO- I 3 CO- II 4 CO- III 5 Other Personnel 6 Postdoctoral Associate 7 Ph.D. Student 8 M.S. Student 9 Technician 10 Technician 11 Other Consultant 12 Country Keywords (max. 4) Is this Proposal being submitted to any other funding institution? Yes, Specify No PROJECT INFORMATION CCNPSTI Form RE -D1-1

4 4 Summary (English): Summary (Arabic): 1.INTRODUCTION 2.PROJECT OBJECTIVES 3.LITERATURE REVIEW 4.DESCRIPTION OF THE PROPOSED WORK THE PROPOSAL SHOULD INCLUDE THE FOLLOWING SECTIONS:

5 5 ObjectiveApproach of achieving the objective ObjectivesPhasesTasks 4.1Approach, tasks and phases: Form RE -D1-2 MAPPING OF PHASES AND TASKS TO ACHIEVE OBJECTIVES Form RE -D1-3 Team MembersRoleDuration (months) Senior Personnel: ROLE AND INVOLVEMENT DURATION OF RESEARCH TEAM Form RE -D1-4

6 INVOLVEMENT DURATION PHASES & TASKS ParticipationPHASE I Task 1.1: Task 1.2: PHASE 2 Task 2.1 PHASE 3 Task 3.1 Task 3.2 PHASE 4 Task 4.1 Task 4.2 Task Research methodology 4.3Management Plan, (Form RE -D1-5). PROJECT WORK PLAN Form RE- D1-5

7 7 PROJECT EXPECTED OUTCOMES STRATEGIC TECHNOLOGY PROGRAM GOALSPROJECT OBJECTIVE ACHIEVED GOAL 1GOAL 2GOAL3 4.4Project Deliverables: This should provide a clear statement of the expected real, tangible and measurable outcomes of the proposed research project. Relationship to the project objectives and linkages with goals of the concerned Strategic Technology Program must be elaborated (Form RE -D1-6). Form RE- D1-6 RELATIONSHIP TO STRATEGIC FRAMEWORK

8 8 5. VALUE TO THE KINGDOM: 6.PROJECT EXECUTION: 6.1Current Resources: 6.2Requested Resources: 6.3Proposed Budget: Fill (Form RE-D1-7) to detail the budget in tabular form including all requested resources for the entire duration of proposed research project. Note that equipment valued at less than SR 10,000 should be included in the materials and consumables section.

9 9 INSTRUCTIONS BEFORE COMPLETING SUMMARY PROPOSED BUDGET (in Saudi Riyals) PROJECT TITLE DURATION ITEMCATEGORYNO.COMPENSATION FIRST YEARSECOND YEAR TOTAL MONTH S BUDGE T MONTHSBUDGET MANPOWER CONSULTANTS PRINCIPAL INVESTIGATOR CO-INVESTIGATOR OTHER SENIOR PERSONNEL POSTDOCTORAL ASSOCIATE RESEARCH ASSTISTATS :- PHD STUDENTS MS STUDENTS UNDERGRADUATE STUDENTS PROJECT MANAGER TECHNICIANS SECRETARIAL- CLERICAL OTHER SUMMER COMPEN S. COMPENSATION 1 COMPENSATION 2 TOTAL SALARIES (INCLUDING SUMMER COMPENSATION) EQUIP. & MATERIA L MSJOR EQUIPMENTS (< = ) EQUIPMENTS (> 100,000) MATERIALS & SUPPLIES 5ITEM TOTAL TRAVEL CONFERENCES TRAINING FIELD TRIPS TICKETS ITEM TOTAL OTHERS PATENT REGISTRATION PUBLICATIONS WORKSHOP OTHER EXPENSES ITEM TOTAL GRAND TOTAL SALARIES (INCLUDING SUMMER COMPENSATION) % EQUIPMENTS & MATERIALS % TRAVEL % OTHERS % GRAND TOTAL 100 % FORM RE- D1-7

10 10 The research team undertakes that: 1.The text and graphics herein as well as any accompanying publications or other documents, unless otherwise indicated, are the original work of the signatories or individuals working under their supervision. 2.No part of this proposal has been funded by any other source. 3.No existing funds are available to the research being proposed from any other source. 4.No fund would be sought from any other source if an award is made as a result of this proposal. 5.We agree to accept responsibility for the scientific conduct of this project. 6.4 Budget Justification: A detailed justification of the funding requested in each budget subcategory outlined in subsection 6.3. should specify if the equipment and infrastructure to be purchased using requested funds would be used in other research projects UNDERTAKING OF THE RESEARCH TEAM: (Form RE -D1-8) REFERENCES CV’s OF RESEARCHERS

11 11 CNPSTI-STPG Projects Phases Solicitation &ProposalFormal EvaluationTechnical Evaluation Projects are announced on the CNPSTI portal beginning of each year The deadlines of submitting proposals are end of March and October of every year Formal evaluation of compliance with established procedures Initial formal evaluation is conducted at STU Second formal evaluation is conducted at KACST Technical evaluation is conducted through the peer review process AAAS 123 Approval Approval is sought from the Supervisory Committee Project Funding is managed through Secretariat of the CNPSTI Project Funding is executed through STU 4 STI Execution

12 12 Proposals are initially reviewed at STUs based on the following criteria: ‒ The proposal must be complete ‒ The PI must be qualified to execute the project –The project must be evaluated for legal and ethical compliance Proposals are then reviewed at the CNPSTI secretariat based on the following criteria: –The proposal must be complete and written as per the standard format provided by CNPSTI. –The project must be viable and tackling a problem in one area of the programs of the Strategic Technologies as described by CNPSTI. –The project must not have been conducted before Guidelines (1/3) CNPSTI-STPG Projects Policies Policy Framework

13 13 Technical Evaluation –The merit review conducted by (AAAS) –Analyze the proposal against the following criteria: –1- The quality of the proposal research. Is the proposed research innovative? Can it contribute significantly to the state of knowledge in its field? How does the proposes research compared to established programs ? –2- The impact of proposed program : Advance discovery and understanding, enhance the infrastructure for research, potential impact on institution, benefits to society? –3- The path to success: reasonable costs, time, resources –Rating the proposal against each criteria using a scale from 1(very impressive) to 5 (seriously flows against criteria) –Overall, how would reviewer rate the proposal for funding –Reviewers provide funding recommendation (Highly Recommended, Recommended, Not Recommended) along with evaluation reports Guidelines (2/3)

14 14 Funding and Follow-up ‒ Funding is provided in predetermined installments as per the funding contract between the PI and KACST ‒ PI is required to submit financial and technical reports to the Director of the STU every 6 months ‒ PI is required to submit final financial and technical reports to the STU upon project completion ‒ Technical Reports must highlight the following, –The achievements during the period of the report and progress towards achieving objectives –The technical problems faced by the investigators during that period, if any –An updated plan project plan with proposed changes if required –Risk management and quality assurance reports ‒ Financial Reports must highlight the following, –Incurred expenses –Time charged for all personnel on project ‒ Funding is immediately amended if the project reports fail to reflect proposal plans Change of Goals, Budget or Duration: –Any changes of project goals or objectives, if requested, must be evaluated by the same merit reviewers who approved the funding –The budget shifts, if requested, must be approved by the CNPSTI secretariat –Project duration, if requested, must be approved by the CNPSTI secretariat Guidelines (3/3) CNPSTI-STPG Projects Policies Policy Framework STI Execution

15 15 CNPSTI-STPG Projects Process Flow Proposal DevelopmentApproval STU Technical Reviewers CNPSTI secretariat Supervisory Committee Formal EvaluationTechnical Evaluation Develop Proposal KACST Formal Evaluation Pass Fail This step should not be repeated more than two times PI Announce Projects Approve? 1 4 STU Formal Review 2 Pass Fail Send to SC Provide Recommendation 3 Yes No Technical Evaluation AAAS Begin Funding Begin Execution


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