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NEXT STEPS IN VIEW OF THE FINAL REPORTING PERIOD Rome, 8-10 July, 2013 WP10: Administrative tasks By: Giovanni Addamo - Orietta Casali - Stefano Rinaldi.

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Presentation on theme: "NEXT STEPS IN VIEW OF THE FINAL REPORTING PERIOD Rome, 8-10 July, 2013 WP10: Administrative tasks By: Giovanni Addamo - Orietta Casali - Stefano Rinaldi."— Presentation transcript:

1 NEXT STEPS IN VIEW OF THE FINAL REPORTING PERIOD Rome, 8-10 July, 2013 WP10: Administrative tasks By: Giovanni Addamo - Orietta Casali - Stefano Rinaldi CLIMRUN Meeting. Rome July

2 CLIM-RUN’s relevant administrative dates Starting date: March 1°, 2011 Duration: three years End of the project: February 28, First reporting period: COMPLETED and PAID - CLIMRUN Meeting. Rome July

3 PARTNERINTERIM ACCEPTED CONTRIBUTIONSECOND PAYMENT MAX 85% CONTR. U.E. ENEA , ,30 EEWRC , ,36 CNRM , ,28 ICTP , ,96 IC , ,15 NOA , ,99 CMCC , ,67 TEC0, ,00 PLAN BLEU , ,36 PIK , ,65 UEA , ,60 GRAVECHOT , ,64 DHMZ , ,00 USMD0,00 UC , , , ,95 JRC , , ,93 DIRECT PAYMENT U.E. ONLY € ,00 - U.E. NON ACCEPTED FORM C SUBMIT REVISED COST IN FINAL REPORT CLIMRUN Meeting. Rome July 2° PAYMENT (IN PROGESS)

4 Second reporting period: from month 19 to the last month of the project (September 1st, February 28, 2014). DATES OF THE SECOND REPORTING PERIOD Partners have to complete their reporting activity within March 31st, The Coordinator will have to prepare the comprehensive report within April 30, CLIMRUN Meeting. Rome July

5 What to report ELIGIBLE COSTS IDENTIFICATION OF DIRECT AND INDIRECT COSTS OTHERS FOR OTHER INFORMATIONS SEE THE FOLLOWING DOCUMENTS: Guide to Financial Issues relating to FP7 Indirect Actions; Article II.14 of General Condition GA; Article II.15 of General Condition GA CLIMRUN Meeting. Rome July

6 ANALITICAL REPORT In addition, BEFORE the last financial report Parties shall have to prepare an analytical report of the costs incurred in next period in a predetermined electronic worksheet made available by the Coordinator, with the following time schedule: 30 September 2013 CLIMRUN Meeting. Rome July

7 How to fill the analytical report form  point your browser to https://docs.google.comhttps://docs.google.com  sign as and password  select the spreadsheet named "analitycal report of past and future costs 2“ CLIMRUN Meeting. Rome July

8 Analytical Report Form CLIMRUN Meeting. Rome July

9 General Rules to compile FORM C Remember: compile FORM C Details indicate the exact Work package indicate actual cost for personnel costs ATTENTION!!!!!!! MANAGEMENT OR RTD Scientific coordination of the project cannot be charged under "other activities" (they are not management). Costs related to project meetings (kick-off, periodic, final) should in principle be charged under RTD activities, since they are deemed to address scientific/research aspects of the project. For Management costs see Financial guide Pag. 11, CLIMRUN Meeting. Rome July

10 REMARKS TO THE FIRST REPORTING PERIOD – General questions MANAGEMENT: General criteria The expenses can never include what is commonly known as «scientific coordination…from Guidelines version 28/02/2011, » Examples, IT IS EXCLUDED: costs related to project meetings such as: kick off, periodic and final meetings Preparing executing and post-processing of major project meetings as steering committee meetings, general assemblies and meetings with the Advisory Board (art. II.16, of ECGA – para 4 CLIMRUN Meeting. Rome July

11 European Commission’s remarks to the first reporting period Management/RTD activities About management some inconsistencies between CLIM-RUN Dow (wp10) and the EC FP7 general rules exist. The question is: do we want to enter in endless controversy or just accept the new general rules? CLIMRUN Meeting. Rome July

12 The case of TEC According to the EU Officers, TEC’s costs claimed in the first period are estimated and not actual «Costs have to be real, not estimated, budgted or imputed» CLIMRUN Meeting. Rome July

13 SME’s owner: the case of TEC Lump sum: the option between lump sum or flat rate can be made (and changed) up to the moment of the signature of the GA. It is not possible to change this decision. The decision made by TEC on the GA was the flat rate. The calculation method of the flat rate for owner is described in the guidelines. CLIMRUN Meeting. Rome July

14 Deviations from DoW Considerable deviations from DOW (more PM needed than initially planned, subcontracting not indicated in DOW) have to be discussed with the project officer Claus Bruening BEFOREHAND. CLIMRUN Meeting. Rome July

15 For any other question, today Giovanni, Orietta and Stefano are at your disposal to examine specific indivual problems, collect questions to pose to the EU Officers. CLIMRUN Meeting. Rome July

16 Thank you very much for your attention! CLIMRUN Meeting. Rome July


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